A visa invitation letter is your formal request for a friend to visit you in Belgium. It’s a personal assurance to the Belgian Embassy. You vouch for your friend’s intentions to only visit. This letter is often required when your friend applies for a Schengen visa. They need it to prove they have a host and a place to stay during their trip.
Planning to invite your friend to experience Belgian chocolates? Or maybe explore the medieval streets of Bruges? We understand the letter-writing process can be daunting. That’s why we’ve compiled helpful resources.
In this article, we will share letter templates. We will also provide examples. These samples will simplify writing your visa invitation letter. Use our guide to make your friend’s visa application smoother.
Visa Invitation Letter To Invite Friend To Belgium
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Name]
[Embassy/Consulate Address]
Subject: Visa Invitation for [Friend’s Name]
Dear Visa Officer,
I am writing to invite my friend, [Friend’s Name], residing at [Friend’s Address], to visit me in Belgium.
I am a legal resident of Belgium residing at [Your Full Address]. I am currently employed as a [Your Profession] at [Your Company Name].
[Friend’s Name] plans to visit me from [Start Date] to [End Date]. During this time, [he/she] will be staying with me at my home. We plan to visit [mention places you plan to visit, e.g., Brussels, Bruges, Ghent, etc.] and experience the cultural attractions Belgium has to offer.
I am prepared to provide financial support for [Friend’s Name]’s accommodation and living expenses during [his/her] stay in Belgium. [He/She] will be responsible for covering the cost of the round-trip air ticket and any personal expenses.
I am confident that [Friend’s Name] will abide by the laws of Belgium and return to [his/her] home country before the expiration of [his/her] visa.
I have attached copies of my [Belgian residence permit/Belgian ID card], and other supporting documents to this letter. I am also including copies of [Friend’s Name] passport and other relevant documents.
I would be grateful if you would grant [Friend’s Name] a visa to visit Belgium.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Visa Invitation Letter To Invite Friend To Belgium
Subject Line: The Initial Gambit
- Keep it succinct yet informative. Something like “Visa Invitation Letter – [Friend’s Name] – Visiting Belgium” suffices.
- Avoid hyperbole or overly effusive language. Clarity trumps flair here.
Salutation: A Cordial Overture
- Begin with a formal greeting. “Dear [Name of Consular Officer/Embassy Official]” is generally acceptable if you don’t have a specific name.
- If you miraculously possess the name of the individual reviewing the application, by all means, employ it.
Introduction: Setting the Stage
- Clearly state your purpose immediately. “I am writing to formally invite my friend, [Friend’s Full Name], a citizen of [Friend’s Country], to visit me in Belgium.”
- Include your full name, address in Belgium, and contact information. Bolster your credibility.
Body Paragraph 1: Painting the Picture of the Visit
- Specify the exact dates of the planned visit. Precision is paramount.
- Delineate the purpose of the visit. Is it for tourism, a special occasion, or simply to experience Belgian culture? Be forthright.
- Outline the planned itinerary. A detailed (yet concise) overview lends credence to the application.
Body Paragraph 2: Asserting Your Responsibilities
- Explicitly state that you will be responsible for your friend’s accommodation during their stay.
- If you’re also providing financial support, unequivocally declare this. “I will be responsible for all of [Friend’s Name]’s expenses during their stay in Belgium.”
- Include details of your accommodation—address, type of residence (owned/rented).
Supporting Documents: Fortifying Your Claims
- Mention the documents you are including to support your invitation. Examples:
- A copy of your Belgian residence permit or national ID.
- Proof of your accommodation (rental agreement or property deed).
- Your recent bank statements (if you are providing financial support).
- A well-documented application speaks volumes.
Closing: A Respectful Farewell
- End with a polite closing. “Sincerely,” or “Respectfully,” are both appropriate.
- Include your full name, signature, and contact information (again). Redundancy in contact details is no vice in this context.
Visa Invitation Letter for Inviting a Friend to Belgium: FAQs
This section addresses frequently asked questions regarding visa invitation letters for friends visiting Belgium. It offers guidance on preparing a comprehensive and effective invitation letter to support a visa application.
1. What is a visa invitation letter and why is it needed?
A visa invitation letter is a formal document from a Belgian resident inviting a foreign friend to visit. It demonstrates the purpose of the visit and strengthens the visa application by providing evidence of accommodation and support during their stay.
2. What information should be included in the invitation letter?
The letter should include the inviter’s full name, address, contact information, and relationship to the invitee. It must also specify the invitee’s full name, passport details, purpose and duration of the visit, and confirmation of accommodation and financial support if applicable.
3. Does an invitation letter guarantee visa approval?
No, an invitation letter does not guarantee visa approval. The decision rests solely with the Belgian embassy or consulate based on a comprehensive assessment of the applicant’s circumstances and eligibility criteria.
4. Is a notarized invitation letter required?
Generally, a notarized invitation letter is not explicitly required, but it can add credibility to the document. Check with the specific Belgian embassy or consulate in the applicant’s country for their specific requirements.
5. What other documents should accompany the invitation letter?
Supporting documents should include a copy of the inviter’s Belgian residence permit or ID card, proof of accommodation (e.g., rental agreement or property ownership documents), and evidence of financial means (e.g., bank statements) if providing financial support.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
