Planning to bring your parents over to Malaysia for a visit? Then you might need a visa invitation letter. This letter is crucial when your parents require a visa to enter Malaysia. It acts as your formal promise to support them during their stay. It shows you’ll be responsible for their accommodation and financial needs.
Are you unsure how to write this letter? Don’t worry, we’ve got you covered! This article provides samples to guide you. These samples will make the whole process easier.
We’ll share templates. We’ll provide examples. We will also provide samples of Visa Invitation Letters. These resources will help you create a strong and effective letter.
Visa Invitation Letter To Invite Parents To Malaysia
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Immigration Department of Malaysia
[Address of Immigration Department]
Subject: Visa Invitation Letter for Parents
Dear Sir/Madam,
I am writing to request that you grant a tourist visa to my parents, [Father’s Name] and [Mother’s Name], who are citizens of [Country of Citizenship]. They wish to visit me in Malaysia for [Number] weeks/months, from [Start Date] to [End Date].
My parents’ passport numbers are [Father’s Passport Number] and [Mother’s Passport Number]. Their dates of birth are [Father’s Date of Birth] and [Mother’s Date of Birth].
I am currently residing in Malaysia at [Your Address] and I am employed as a [Your Job Title] at [Your Company Name]. I have been living in Malaysia since [Your Arrival Date]. A copy of my passport/identification card and employment documentation is attached for your reference.
During their stay, my parents will be residing with me at my address. I will be responsible for their accommodation, living expenses, and medical care. They intend to explore various tourist attractions in Malaysia and experience the local culture. They have sufficient funds to cover the costs of their trip.
I would be grateful if you could consider their application favorably and grant them a visa to visit Malaysia.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Visa Invitation Letter To Invite Parents To Malaysia
Subject Line: Crafting an Attention-Grabbing Opening
The subject line is your first impression. Ditch the drab “Visa Invitation Letter.” Instead, opt for something specific and inviting. Consider:
- Visa Invitation – [Parent’s Full Name] – Visit to Malaysia
- Application Support: Visa for Parents’ Visit to Malaysia
- Urgent: Visa Assistance for Parents Traveling to Malaysia
A personalized subject line telegraphs importance and facilitates quick retrieval.
Salutation: Initiating with Warmth
Formality reigns here, but warmth doesn’t suffer. Start with:
- “Dear Immigration Officer,” (Use if addressing the embassy directly)
- “To Whom It May Concern,” (If the recipient is unknown)
Follow this initial greeting with a salutation to your parents to set a convivial tone. Add this next line:
- “And to my beloved parents, [Mother’s Full Name] and [Father’s Full Name],”
Introduction: Setting the Stage
Clearly state the letter’s purpose. Evade ambiguity.
- “I, [Your Full Name], holding Malaysian Identification Card number [Your IC Number], hereby cordially invite my parents, [Father’s Full Name] and [Mother’s Full Name], to visit me in Malaysia.”
- “This letter serves as a formal invitation for my parents, [Father’s Full Name] and [Mother’s Full Name], to obtain a visa for the purpose of visiting me in Malaysia.”
Follow this with a brief, affable sentence about your anticipation of their visit. This foreshadows the genuine nature of your request.
Sponsorship Undertaking: Affirming Responsibility
Reassure the authorities. Emphasize your commitment to your parents’ well-being during their sojourn.
- “I confirm that I will be wholly responsible for their accommodation, sustenance, and any medical requirements during their entire stay in Malaysia.”
- “I shall bear all financial liabilities and guarantee their adherence to all Malaysian laws and regulations throughout their visit.”
This declaration assuages concerns about your parents potentially becoming a burden on the state.
Visit Details: Specifying the Itinerary
Be explicit. Dates, duration, and purpose of the visit need elucidation.
- “Their intended visit begins on [Start Date] and concludes on [End Date], encompassing a total of [Number] days/weeks.”
- “The primary objective of their visit is for familial bonding, tourism, and experiencing Malaysian culture.”
- “They plan to reside at my residence located at [Your Full Address].”
Include a tentative itinerary, if possible, showcasing planned activities. This lends credence to the tourism aspect.
Parents’ Information: Furnishing Vital Statistics
Provide comprehensive details about your parents. Meticulousness is key.
- Full Names: [Father’s Full Name], [Mother’s Full Name]
- Dates of Birth: [Father’s Date of Birth], [Mother’s Date of Birth]
- Passport Numbers: [Father’s Passport Number], [Mother’s Passport Number]
- Nationalities: [Father’s Nationality], [Mother’s Nationality]
- Current Addresses: [Father’s Address], [Mother’s Address]
Double-check these details against their passports. Discrepancies can be calamitous.
Closing: Solidifying Your Request
End with a polite and proactive closing. Express gratitude and offer further assistance.
- “I earnestly request the kind consideration of this application and remain available for any further clarification or documentation required.”
- “Thank you for your time and consideration. I look forward to a favorable outcome and am at your disposal for any additional information.”
Conclude with a formal closing like “Sincerely” or “Respectfully,” followed by your signature and printed name.
Visa Invitation Letter for Parents Visiting Malaysia: FAQs
Planning to invite your parents to Malaysia? This section addresses common queries regarding visa invitation letters, ensuring a smooth application process.
Find answers to frequently asked questions to help you draft a compliant and effective invitation letter.
1. What is the purpose of a visa invitation letter?
A visa invitation letter serves as supporting documentation for your parents’ visa application, confirming that you are inviting them to visit you in Malaysia and will be responsible for their stay.
2. What information should be included in the invitation letter?
The letter should include your full name, address in Malaysia, contact number, your parents’ full names, passport details, dates of birth, proposed dates of visit, and a statement of your willingness to financially support them during their stay.
3. Do I need to provide any supporting documents with the invitation letter?
Yes, include copies of your Malaysian visa or residence permit, your passport or identification card, and proof of your accommodation in Malaysia.
4. Is an invitation letter a guarantee that my parents’ visa will be approved?
No, the final decision rests with the Malaysian Immigration Department based on their assessment of the application and supporting documentation.
5. Should the invitation letter be notarized?
While not always mandatory, notarization can strengthen the letter’s credibility, especially if you are not a Malaysian citizen. Check with the specific embassy or consulate.
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