A South Korea Visa Invitation Letter is a formal document. It is written to invite someone to visit South Korea. You might need one if your friend, family, or colleague needs a visa. This letter supports their visa application. It shows you are responsible for them during their stay.
Writing this letter can seem tough. But don’t worry, we are here to help. We’ll share some easy-to-use templates. These templates will simplify the process.
This article offers samples and examples. You can use these to create your own letter. We aim to make it easy for you. Let’s get started and make the process smooth.
South Korea Visa Invitation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Embassy of South Korea
[Embassy Address]
Subject: Visa Invitation for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship to applicant], [Applicant’s Name], residing at [Applicant’s Address], to visit me in South Korea.
[Applicant’s Name] plans to visit from [Start Date] to [End Date] for the purpose of [Purpose of Visit, e.g., tourism, visiting family].
During [his/her] stay, [he/she] will be staying with me at my residence. I will be responsible for [his/her] accommodation and living expenses during the visit.
I am a [Your Occupation] at [Your Company Name] in South Korea and can provide supporting documents to verify my financial ability to support [Applicant’s Name]’s stay. These documents include [List of documents, e.g., bank statements, employment certificate].
I kindly request you to grant [Applicant’s Name] a visa to visit South Korea. [He/She] intends to comply with all visa regulations and will return to [his/her] home country before the visa expires.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write a South Korea Visa Invitation Letter
Subject Line: Clarity is Key
The subject line is your opening gambit. It should immediately signal the letter’s purpose to the consular officer. Misunderstandings delay applications, so don’t be cryptic.
- Clearly state the purpose: “Visa Invitation for [Applicant’s Name] – Tourist Visa” or “Business Visa Invitation – [Applicant’s Name]”
- Include the applicant’s full name, as it appears on their passport, for effortless cross-referencing.
- Mention the type of visa being sought to avoid any ambiguity.
Salutation: Etiquette Matters
Begin with a formal salutation. Politeness goes a long way, even in official correspondence.
- Use “Dear Sir/Madam,” if the specific consular officer’s name is unknown.
- If you happen to know the officer’s name, “Dear Mr./Ms. [Officer’s Last Name],” is preferable.
- Avoid overly casual greetings like “Hello,” stick to formalities.
Inviter’s Information: Establish Credibility
This section showcases your legitimacy and connection to South Korea. Precision is paramount.
- Full Legal Name: As it appears on official documents.
- Residential Address: Verifiable and current.
- Contact Information: Phone number and email address for easy communication.
- Occupation: Clearly state your employment status.
- Relationship to Applicant: Wife, husband, friend, relative
Applicant’s Information: Confirm Identity
Mirror the information from the applicant’s passport meticulously. Discrepancies raise red flags.
- Full Legal Name: Exactly as it appears on their passport.
- Date of Birth: In a Day/Month/Year format.
- Passport Number: Absolutely crucial for verification.
- Nationality: As stated on their passport.
- Residential Address: Where they currently reside permanently.
Purpose of Visit: Be Explicit
Outline the reason for the visit in unambiguous terms. Vagueness invites scrutiny.
- State the specific purpose: Tourism, business meeting, family visit, etc.
- Provide a detailed itinerary, including planned activities and destinations within South Korea.
- For business trips, specify the nature of the business, companies involved, and planned meetings.
Duration and Dates of Stay: Pinpoint Accuracy
Specify the precise start and end dates of the visit. Overstays are serious violations.
- Indicate the exact arrival and departure dates.
- State the total duration of the stay (e.g., 14 days, one month).
- Assure the consular officer that the applicant will adhere to these dates.
Financial Responsibility & Closing: Assurances and Gratitude
Reassure the consulate about financial coverage and express genuine appreciation.
- State who will bear the costs of the trip: the inviter, the applicant, or both.
- If the inviter is covering costs, explicitly state this commitment and provide proof of sufficient funds, should they be required.
- Acknowledge, but do not offer a bribe.
- Example closing: “Thank you for considering this application. I assure you [Applicant’s Name] will abide by all visa regulations during their stay.”
- Sign off politely with “Sincerely,” followed by your full name and signature.
South Korea Visa Invitation Letter: FAQs
This section addresses frequently asked questions regarding South Korea visa invitation letters. Understanding these aspects can simplify the visa application process.
Who needs an invitation letter for a South Korea visa?
Individuals applying for certain visa types, such as business visas or tourist visas sponsored by a South Korean resident or organization, may require an invitation letter.
What information should be included in a South Korea visa invitation letter?
The letter should include the inviter’s contact information, the invitee’s personal details, the purpose and duration of the visit, and a statement of financial responsibility if applicable.
Who can issue a South Korea visa invitation letter?
A South Korean citizen, a permanent resident, or a registered organization in South Korea can issue an invitation letter.
Is an invitation letter a guarantee of visa approval?
No, an invitation letter is not a guarantee. The visa application will still be assessed based on the applicant’s individual circumstances and eligibility criteria.
Where should the invitation letter be submitted?
The invitation letter, along with other required documents, should be submitted to the South Korean embassy or consulate in the applicant’s country of residence.
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