A Visa Extension Request Letter for Dependent Visa is a formal request. It asks the immigration authorities to extend a dependent’s stay. This letter is needed when a dependent visa is about to expire. It is also needed if the main visa holder has extended their stay.
Writing this letter can be tricky. You want to make sure you include all the right info. You must follow the correct format too. We understand this can be stressful.
That’s why we’ve created this article. We get the importance of a well-written letter. We will share templates, examples, and samples. These will make writing your Visa Extension Request Letter much easier.
Visa Extension Request Letter For Dependent Visa
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Immigration Officer Name] (If known, otherwise use title)
[Title]
[Immigration Department]
[Address of Immigration Department]
Subject: Visa Extension Request for Dependent Visa – [Your Dependent’s Name] – [Passport Number]
Dear Sir/Madam,
I am writing to request an extension of the dependent visa for my [Relationship to dependent, e.g., wife, husband, child], [Dependent’s Full Name], whose passport number is [Passport Number]. My [Relationship to primary applicant, e.g., wife, husband] visa, [Visa Number], is valid until [Date of Your Visa Expiration].
[Dependent’s Full Name]’s current visa expires on [Date of Dependent’s Visa Expiration]. We are requesting an extension to allow [him/her] to remain in the country with me while I continue my [Your Activity in the Country, e.g., employment, studies].
I am employed/enrolled at [Your Employer/Educational Institution Name] as a [Your Position/Course of Study]. I have attached copies of the following documents to support this request:
- A copy of my passport and visa.
- A copy of [Dependent’s Full Name]’s passport and visa.
- A copy of our marriage certificate/birth certificate (as applicable).
- A letter from my employer/educational institution confirming my continued [employment/enrollment].
- [Any other relevant documents to support your application, e.g., proof of funds, medical insurance].
We respectfully request that you approve this application for a visa extension. We comply with all immigration requirements and appreciate your consideration.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
How to Write Visa Extension Request Letter for Dependent Visa
Subject Line: Conciseness is Key
The subject line should be trenchant. Avoid ambiguity. A clear subject line helps expedite processing. For example:
- Subject: Visa Extension Request – [Your Name] – Dependent of [Principal Applicant’s Name] – Visa Number [Visa Number]
Salutation: Addressing Formality
Commence with professional deference. Avoid casual greetings. While “To Whom It May Concern” is acceptable, attempting to identify a specific addressee demonstrates diligence. A suitable salutation is:
- “Dear Immigration Officer,”
- If a name is available: “Dear Mr./Ms. [Officer’s Last Name],”
Introduction: Laying the Groundwork
The introductory paragraph should unequivocally state your purpose. Indicate your current visa status and the duration of the extension sought. Elucidate your relationship to the principal applicant. For instance:
- “I am writing to formally request an extension of my dependent visa, currently valid until [Expiration Date]. I am the [Relationship – e.g., spouse, child] of [Principal Applicant’s Name], whose visa number is [Principal Applicant’s Visa Number].”
- Briefly allude to the principal applicant’s ongoing permissible stay and valid visa status.
Body Paragraphs: Justification Prowess
Subsequent paragraphs furnish the rationale for your request. Detail the principal applicant’s ongoing work or study authorization. Emphasize your reliance on the principal applicant. Include:
- Principal applicant’s employment/study details: employer’s name, institution’s name, address, and contact information.
- Employment/study authorization documentation: attach copies of the principal applicant’s visa, I-797 approval notice, employment verification letter, or enrollment verification.
- Financial dependency: Showcase evidence of financial co-mingling, joint accounts, or affidavits of support, underscoring your impecunious state without support.
- Reasons for continued stay: Explain logically why your ongoing presence is necessary and interwoven with the principal applicant’s activities.
Document Compilation: Substantiating Your Claim
Compile all pertinent documentation. A surfeit of evidence is preferred to a paucity. Ensure all copies are clear and legible.
- Copy of your passport (bio page and visa stamp).
- Copy of your I-94 record.
- Copy of the principal applicant’s passport, visa, and I-94 record.
- Copies of the principal applicant’s employment/study authorization documents.
- Evidence of financial support/dependency (bank statements, affidavits).
- Any other documents that strengthen your application’s probity.
Conclusion: Reiterating and Expressing Gratitude
Reiterate your request concisely. Express gratitude for their time and consideration. A proper conclusion:
- “I respectfully request your favorable consideration of my visa extension application. I am committed to abiding by all immigration regulations during my stay. Thank you for your time and attention to this matter.”
Closing and Signature: Formal Demeanor
Conclude with a formal valediction. A handwritten signature adds a modicum of authenticity. Acceptable closings include:
- “Sincerely,”
- “Respectfully,”
Followed by your typed name and contact information (phone number and email address).
Frequently Asked Questions: Dependent Visa Extension Letters
This section addresses common inquiries regarding the preparation and submission of a visa extension request letter for individuals holding dependent visas.
It provides guidance on key aspects to ensure a comprehensive and effective application.
What information should I include in the visa extension request letter?
The letter should include your personal details (name, date of birth, passport number, visa number), the principal visa holder’s details, the reason for the extension request, the requested duration of the extension, and a statement confirming your intention to abide by all visa regulations.
To whom should I address the visa extension request letter?
Address the letter to the relevant immigration authority or visa processing center responsible for handling visa extensions in the country where you are seeking the extension. Verify the correct address on the official immigration website.
What supporting documents should I attach to the extension request letter?
Attach copies of your passport, current visa, the principal visa holder’s visa and passport, proof of relationship to the principal visa holder (e.g., marriage certificate, birth certificate), and any documentation supporting the reason for your extension request.
How long before my current visa expires should I submit the extension request?
Submit your extension request well in advance of your visa’s expiration date. Consult the immigration authority’s guidelines for the recommended timeframe, typically several weeks or months before the expiry date.
What happens if my visa extension request is denied?
If your extension request is denied, you may be required to leave the country before your current visa expires. You may also have the option to appeal the decision or apply for a different type of visa, depending on the specific circumstances and immigration laws.
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