“Sample Letter To Client Leaving Law Firm” sounds formal, right? It’s simply a letter informing your clients you’re moving on. This is needed when a lawyer departs their current law firm. Clients need to know their point of contact is changing.
Need to write such a letter? You’re in the right place. We provide templates and examples to make it easy. Think of this article as your shortcut.
We’ve got you covered. Our samples will simplify the process. Writing this type of letter will become stress-free. Let’s dive in and explore these helpful examples.
Sample Letter To Client Leaving Law Firm
[Your Law Firm’s Letterhead]
[Date]
[Client Name]
[Client Address]
Re: Important Information Regarding Your Case
Dear [Client Name],
This letter informs you that I am leaving [Law Firm Name], effective [Date]. My new contact information is [New Phone Number] and [New Email Address].
You have the right to choose who represents you. You can choose to remain with [Law Firm Name], transfer your case to my new practice, or select a different attorney.
If you wish to continue with [Law Firm Name], please contact [Contact Person at Law Firm] at [Law Firm Phone Number] to discuss continued representation.
If you want me to continue representing you, please sign and return the attached consent form. This authorizes [Law Firm Name] to transfer your case file to me. Upon receipt, I will contact you to discuss the next steps.
If you prefer to seek representation elsewhere, I recommend you inform [Law Firm Name] and your new counsel as soon as possible.
A copy of your file is available to you upon request.
Thank you for entrusting me with your legal matter. I wish you the best in resolving it.
Sincerely,
[Your Name]
How to Write Sample Letter To Client Leaving Law Firm
Subject Line: Clarity is Key
- Use a straightforward subject, such as “Important Information Regarding Your Case – [Your Name/Law Firm Name]”.
- Avoid ambiguity that might cause trepidation. Immediate transparency fosters client confidence.
Salutation: Setting the Tone
- Address the client by name. “Dear [Client Name]” is typically appropriate.
- Avoid being overly familiar, maintaining a professional veneer.
Introduction: The Crux of the Matter
- Clearly state your departure from the firm. “This letter informs you that I will be leaving [Law Firm Name] on [Date].”
- Briefly allude to your commitment to a seamless transition of their case.
Case Status & Options: Primacy of Client Choice
- Outline the current status of their legal matter, avoiding legalese.
- Specify options: remaining with the firm, transferring their case to your new practice (if applicable and permissible), or seeking alternate counsel.
- “You have several options regarding the continued representation in your case.”
- Explain the procedural mechanisms involved in transferring files.
- Mention any associated costs or paperwork. Simplicity alleviates anxiety.
- “If you desire to transfer your case, please execute the enclosed authorization form.”
Contact Information: Accessibility and Reassurance
- Provide comprehensive contact details—phone number, email address, and mailing address.
- If remaining in the same geographic locale, specify this.
- Indicate availability for a conspectus, should they require further elucidation.
Closing: Professional Cordiality
- Close with a professional valediction, such as “Sincerely” or “Best regards.”
- Reiterate your appreciation for their patronage and express well wishes for their legal endeavors.
- Always include your typed name and title.
Frequently Asked Questions: Sample Letter To Client Leaving Law Firm
This section provides answers to common questions regarding sample letters for informing clients about an attorney’s departure from a law firm.
It aims to guide legal professionals in crafting effective and compliant communications during transitions.
What key information should the letter include?
The letter should clearly state the attorney’s departure date, new contact information (if permissible), options for continued representation, and a professional closing.
Is it mandatory to inform clients about an attorney’s departure?
Ethical obligations generally require informing clients about an attorney’s departure, allowing them to make informed decisions about their legal representation.
Can the letter solicit clients to follow the departing attorney?
Solicitation rules vary by jurisdiction. The letter should generally avoid direct solicitation and focus on informing clients of their options, ensuring compliance with ethical rules.
What if the client does not respond to the letter?
Document all attempts to contact the client. The firm should follow established procedures for handling unanswered client communications and file management.
Should the letter include information about the departing attorney’s replacement?
Yes, the letter can mention the attorney who will be handling the case moving forward, providing the client with reassurance and a point of contact.
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