Ever felt unfairly ticketed? A “Sample Letter To Contest A Citation Received” can help. It’s a formal way to challenge a traffic ticket or other violation. People use it when they believe a citation was issued in error.
This article is your go-to guide. We’re handing you ready-to-use letter samples. Think of them as your templates for fighting back. They’ll make crafting your own contest letter much simpler.
Tired of legal jargon? We’ve got you covered. Our samples are clear and easy to understand. Let’s get started and build your case!
Sample Letter To Contest A Citation Received
[Your Name]
[Your Address]
[Your City, State, ZIP]
[Your Email Address]
[Your Phone Number]
[Date]
[Name of Court or Agency]
[Address of Court or Agency]
[City, State, ZIP]
Re: Citation Number [Citation Number]
To Whom It May Concern:
I am writing to formally contest the citation number [Citation Number] that I received on [Date of Citation] at approximately [Time of Citation] at [Location of Citation].
I believe this citation was issued in error. [Explain why you believe the citation was issued in error. Be specific and provide all relevant details. For example: “I believe I was incorrectly cited for speeding because my cruise control was set at the speed limit.” or “I believe I was incorrectly cited for parking because I had a valid parking permit displayed on my dashboard.”].
I have attached [Mention any evidence you are including. Examples: “a copy of my parking permit,” “a photograph of the scene,” “a statement from a witness”].
I request that you review the circumstances of this citation and dismiss it. I am available to provide additional information or documentation if needed. You can reach me at the phone number or email address listed above.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Sample Letter To Contest A Citation Received
Subject Line: Clarity is Paramount
The subject line must be concise and indicative of the letter’s purpose. Don’t obfuscate! For example:
- Example 1: Citation Number #12345 – Contest of Notice
- Example 2: Disputing Parking Ticket #67890 – Request for Review
Salutation: Politeness Pays Dividends
Address the recipient with appropriate formality. Avoid being overly familiar. Choose from the following:
- “Dear Sir/Madam,” if the name is unknown.
- “Dear [Designation/Department],” if you know the relevant department.
- “Dear [Recipient Name],” if you possess the direct contact information.
Introduction: State Your Purpose Immediately
The opening paragraph should explicitly state your intent to contest the citation. Be direct but diplomatic.
- “I am writing to formally contest citation number [Citation Number], issued on [Date] at [Location].”
- “This letter serves as a formal dispute against the parking infraction notice # [Citation Number] I received on [Date].”
Body Paragraphs: Articulate Your Grievances
This is where you meticulously detail why you believe the citation is unwarranted. Present your arguments cogently and with evidentiary support, if possible.
- Provide a clear, chronologized account of the events.
- Cite specific regulations or ordinances that support your claim.
- Include corroborating evidence like photographs, witness statements, or relevant documentation.
- Refrain from emotional outbursts or vituperative language; maintain a professional decorum.
Request for Relief: Specify Your Desired Outcome
Clearly state what you expect as a resolution. Do you want the citation dismissed, reduced, or subjected to a formal hearing?
- “I respectfully request that this citation be dismissed due to the aforementioned reasons.”
- “I am amenable to a reduced penalty considering the extenuating circumstances. Failing that, I formally request a hearing to present my case.”
Closing: End with Gratitude and Professionalism
Conclude your letter with a polite closing, expressing gratitude for their time and consideration.
- “Thank you for your time and consideration in this matter. I look forward to your prompt response.”
- “I appreciate your attention to this issue and await your decision. Please do not hesitate to contact me if you require further information.”
Signature: Formal Authentication
End the letter with a formal closing and then your name and contact information.
- “Sincerely,” or “Respectfully,”
- [Your Full Name]
- [Your Address]
- [Your Phone Number]
- [Your Email Address]
Frequently Asked Questions: Contesting a Citation
This section provides answers to common questions regarding the process of contesting a citation. It is intended to offer helpful guidance on drafting a sample letter for this purpose.
1. What information should I include in my citation contest letter?
Your letter should include the citation number, your full name and address, a clear explanation of why you are contesting the citation, and any supporting evidence you may have.
2. Where should I send my citation contest letter?
Send your letter to the address specified on the citation itself or to the address provided by the issuing agency or authority. Always verify the correct address.
3. Is there a deadline for submitting my contest letter?
Yes, there is typically a deadline. This date is usually printed on the citation. Ensure your letter is postmarked or received by the specified date to avoid penalties.
4. What happens after I submit my contest letter?
The issuing agency will review your letter and evidence, and you will typically receive a response outlining their decision, which may involve upholding, reducing, or dismissing the citation.
5. Should I include copies of original documents with my letter?
Yes, it is advisable to include copies rather than original documents to support your claim. Be sure to keep the originals for your records.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
