Have you been denied a reasonable accommodation? A “Sample Letter To Dispute Reasonable Accommodation Denial” can help. It is a formal way to challenge that denial. This letter is often needed when an employer or landlord refuses a request. People with disabilities often use it to assert their rights.
Need help writing this kind of letter? You are in the right place. We know it can be tough to find the correct words. So, we will share ready-to-use templates here.
We will provide samples and examples. Use these to make writing your letter easy. Adapt them to fit your specific situation. Let’s get started and protect your rights.
Sample Letter To Dispute Reasonable Accommodation Denial
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Employer’s Name]
[Employer’s Address]
[Employer’s City, State, Zip Code]
Subject: Dispute of Reasonable Accommodation Denial
Dear [Employer’s Name],
I am writing to dispute the denial of my request for a reasonable accommodation, which I submitted on [Date of original request]. My request was for [Specific accommodation requested].
I believe this accommodation is necessary for me to perform the essential functions of my position as [Your Job Title]. My need for this accommodation is due to [Briefly explain your medical condition or disability].
I am disappointed that my request was denied. I am confident that the requested accommodation is reasonable and would not cause undue hardship to the company. I am willing to discuss alternative accommodations that would address my needs.
I am requesting a review of this decision. I would appreciate the opportunity to provide additional information or documentation that may support my request.
Thank you for your time and consideration. I look forward to your prompt response.
Sincerely,
[Your Name]
How to Write Sample Letter To Dispute Reasonable Accommodation Denial
1. Crafting a Perspicacious Subject Line
- Begin with a subject line that immediately grabs attention. Reiterate the denial and the accommodation request. For instance: “Dispute of Reasonable Accommodation Denial – [Employee Name] – Request for [Specific Accommodation].”
- A succinct subject line ensures your letter isn’t overlooked amidst the deluge of daily correspondence.
2. The Salutation: Initiating with Gravitas
- Address the individual who disseminated the denial. If uncertain, utilize their title or the department responsible for accommodation decisions.
- Example: “Dear Mr./Ms. [Last Name], HR Department,” A personalized salutation demonstrates attentiveness.
3. Clearly State Your Contention: A Concise Opening
- In the first paragraph, directly articulate that you are disputing the denial of your reasonable accommodation request.
- Reference the date of the denial letter and the specific accommodation you requested. For instance: “I am writing to formally contest the denial, dated [Date], regarding my request for [Specific Accommodation].”
- Be assertive, yet maintain a professional decorum.
4. Elucidate the Necessity of the Accommodation
- Provide a detailed explanation of how your medical condition or disability necessitates the requested accommodation.
- Include medical documentation or professional opinions attesting to your needs.
- Articulate how the accommodation directly enables you to perform the essential functions of your job effectively.
- Quantify the benefits, if possible. For example: “This accommodation will augment my productivity by approximately 20%.”
5. Refute the Reasons for Denial: Addressing Objections
- Meticulously address each reason provided for the denial. If the denial cited “undue hardship,” explain why the accommodation is, in fact, reasonable and doesn’t pose a significant burden.
- Offer alternative solutions or modifications to your initial request that might allay their concerns.
- Use concrete examples to debunk their rationales.
6. Invoking Legal Protections: Asserting Your Rights
- Reference relevant legislation, such as the Americans with Disabilities Act (ADA), to underscore your rights.
- State that you are entitled to reasonable accommodation to perform your job duties, and the denial impinges upon your legal entitlements.
- A gentle reminder of legal ramifications can prove persuasive.
7. Concluding with a Call to Action: Prompting Reconsideration
- Reiterate your request for reconsideration and specify a timeframe for a response.
- Express your willingness to engage in further dialogue or provide additional information.
- Close professionally with “Sincerely” or “Respectfully,” followed by your full name and contact information.
- Example: “I respectfully request a reevaluation of my request within two weeks. I am available to discuss this matter further at your earliest convenience. Sincerely, [Your Full Name], [Phone Number], [Email Address]”
Frequently Asked Questions: Sample Letter to Dispute Reasonable Accommodation Denial
Navigating the process of requesting reasonable accommodations can be complex. This FAQ section provides guidance on drafting a sample letter to dispute the denial of a requested accommodation.
What information should I include in my dispute letter?
Your letter should clearly state the original accommodation request, the date it was submitted, the reason for the denial, and the specific reasons why you believe the denial is unjustified. Include any supporting documentation that reinforces your need for the accommodation.
What is the typical timeframe for submitting a dispute letter?
While there is no legally mandated timeframe, it is generally recommended to submit your dispute letter as soon as possible after receiving the denial. Check your employer’s or institution’s policies for any specific deadlines.
What if my initial request was not properly documented?
Even if your initial request lacked documentation, your dispute letter is an opportunity to provide the necessary support. Include any medical documentation or other evidence that substantiates your need for the accommodation.
To whom should I address the dispute letter?
Address the letter to the individual or department that issued the denial. If unclear, direct it to the Human Resources department or the relevant authority responsible for handling accommodation requests.
What are my options if my dispute is still denied?
If your dispute is denied, you may have options such as filing a complaint with the Equal Employment Opportunity Commission (EEOC) or pursuing legal action. Consult with an attorney to explore your available remedies.
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