Sample Letter To Doctor Requesting Narrative Medical Report

Need a detailed medical report from your doctor? You might need a “Narrative Medical Report.” This letter asks your doctor for just that. It’s common in legal cases or insurance claims.

Writing this letter can feel daunting. We will share some examples. These samples are here to simplify things for you.

Think of these samples as your starting point. They’ll help you get the words just right. Let’s get started!

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Sample Letter To Doctor Requesting Narrative Medical Report

[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]

[Date]

[Doctor’s Name]
[Doctor’s Address]
[Doctor’s City, State, Zip Code]

Dear Dr. [Doctor’s Last Name],

I am writing to request a narrative medical report for [Patient’s Name], who is your patient. [He/She] has been under your care since [Date].

This report is needed to [Explain the reason, e.g., support a disability claim, provide information for a legal case, etc.]. Therefore, the report should include a comprehensive overview of [Patient’s Name]’s medical history, diagnoses, treatments, current condition, and prognosis.

Specifically, please include the following in the report:

Dates of all examinations and treatments.
A detailed description of [Patient’s Name]’s medical condition(s).
Results of any relevant tests or examinations.
Your professional opinion regarding the cause of the condition(s).
A description of the treatment plan and its effectiveness.
Any permanent impairments or disabilities resulting from the condition(s).
[Any other specific information needed].

Please send the report to me at the address listed above. I understand that there may be a fee associated with preparing this report and I am prepared to pay a reasonable fee for your time and services. Please let me know the amount due prior to sending the report.

Thank you for your attention to this matter. Please contact me if you have any questions.

Sincerely,
[Your Name]

How to Write Sample Letter To Doctor Requesting Narrative Medical Report

Subject Line: Brevity is Key

Keep it succinct. Think “Request for Narrative Medical Report – [Patient Name]” or “[Patient Name] – Narrative Report Request.”
Avoid extraneous details. The subject line is merely an alert, not a synopsis.

Salutation: Professional Courtesies

Address the physician formally. “Dear Dr. [Physician’s Last Name]” is customary.
If unsure of the physician’s title, “Dear Dr. [Full Name]” is an acceptable alternative.
Refrain from using first names unless you have a pre-existing, informal rapport.

Introduction: State Your Purpose Directly

Open with a clear declaration of your intent. For example: “I am writing to formally request a comprehensive narrative medical report for my patient, [Patient Name], date of birth [Date of Birth].”
Briefly allude to the reason for the request, such as pending litigation or an insurance claim, without divulging excessive particulars.

Body Paragraph 1: Detail the Pertinent Information

Specify the dates of treatment. “I am requesting a narrative report encompassing treatment rendered from [Start Date] to [End Date].”
Highlight the specific issues that require elucidation. “Specifically, the report should expound upon [Condition 1], [Condition 2], and their respective prognoses.”
If applicable, mention any previous communication regarding this matter.

Body Paragraph 2: Outline Required Elements and Scope

Deliberate on the essential components of the report. Request a detailed account of the patient’s medical history, examination findings, diagnoses, treatment plans, and prognoses.
Emphasize the need for clarity and comprehensiveness, ensuring the report is easily understood by a layperson.
Mention any specific questions you need answered. “In particular, please address the causation of [Condition] and its long-term implications for [Specific Activity].”

Gratitude and Logistics: Anticipate the Next Steps

Express your appreciation for the physician’s time and effort. “Thank you for your attention to this important matter.”
Offer to provide any further information or documentation that may be required.
Clarify how the report should be transmitted (e.g., mail, email) and to whom it should be addressed. Include the complete mailing address or secure email address.
Indicate your willingness to compensate the physician for their time in preparing the report, referencing reasonable and customary fees. “Please advise regarding your customary fee for such reports.”

Closing: Formal Valediction

Conclude with a professional closing. “Sincerely” or “Respectfully” are both appropriate.
Include your full name, title (if applicable), phone number, and email address.

Frequently Asked Questions: Narrative Medical Report Request

This section addresses common inquiries regarding requesting a narrative medical report from your physician. A narrative report provides a comprehensive summary of your medical history, diagnosis, treatment, and prognosis.

What is a narrative medical report?

A narrative medical report is a detailed, written summary of your medical condition prepared by your doctor. It goes beyond standard medical records by providing context and explanations.

Why would I need a narrative medical report?

Narrative reports are often required for legal cases, insurance claims, disability applications, and other situations where a comprehensive medical overview is necessary.

What information should I include in my request letter?

Your letter should include your full name, date of birth, contact information, the reason for the request, the specific information you need, and the timeframe for receiving the report.

How long does it take to receive a narrative medical report?

The turnaround time varies depending on your doctor’s workload and the complexity of your case. It’s advisable to inquire about the estimated timeframe when submitting your request.