Moving out? Need to tell your landlord? A “Sample Letter To Friendly Landlord About Moving Out” helps. It’s a formal notice of your departure. You write it when your lease ends. Or if you need to leave early.
Writing this letter can feel daunting. You want to stay on good terms. Especially if you have a friendly landlord. Don’t worry if you are unsure on how to write it.
This article is here to help! We will share samples. These can make writing your letter easier. Use our templates to create your perfect moving-out notice.
Sample Letter To Friendly Landlord About Moving Out
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Dear [Landlord’s Name],
This letter is to formally notify you that I will be moving out of the property located at [Your Address] on [Date you will be moving out]. This date is in accordance with the [Number] day notice required by our lease agreement.
I have enjoyed living at the property and appreciate you being a responsive landlord.
I will ensure the property is left clean and in good condition, as per our lease agreement. Please let me know your preferred procedure for returning the keys and conducting the final walkthrough inspection. I am available on [List available dates/times] for the walkthrough.
Regarding my security deposit, please send it to my forwarding address: [Your Forwarding Address].
Thank you again for everything. I wish you all the best.
Sincerely,
[Your Signature]
How to Write Sample Letter To Friendly Landlord About Moving Out
Subject Line: Clarity is Paramount
- Keep it succinct: ‘Notice of Intent to Vacate – [Your Name] – [Apartment Number]’ works wonders.
- Avoid ambiguity; your landlord should instantly grasp the missive’s purpose.
Salutation: Maintaining Amity
- Even if departing, cordiality is key. “Dear [Landlord’s Name]” suffices.
- If you share a first-name basis, feel free to use it, maintaining a professional tone.
Body Paragraph 1: The Formal Declaration
- Explicitly state your intention to vacate the premises.
- Include the exact date of departure. Adherence to the lease agreement is imperative.
- Reference the property address for unequivocal clarity.
Body Paragraph 2: Recapitulating Lease Terms
- Reiterate that you are providing notice in accordance with the lease terms. Typically, this is 30 or 60 days.
- Briefly mention any relevant clauses pertaining to move-out procedures to preempt any potential disputes.
Body Paragraph 3: The Handover Protocol
- Express your willingness to schedule a pre-move-out inspection. This proactive approach can forestall disagreements about damages.
- Inquire about the preferred method for returning keys. Offer flexibility while respecting their established protocols.
Body Paragraph 4: Forwarding Address and Security Deposit
- Provide your forwarding address for the return of your security deposit. Accuracy is paramount.
- Reiterate your expectation for the security deposit’s return, contingent upon the property being left in satisfactory condition, as stipulated in the lease.
Closing: A Fond Farewell
- Conclude with a polite closing. “Sincerely” or “Best regards” are suitably professional.
- Express gratitude for the tenancy. A simple “Thank you for your understanding” goes a long way.
- Sign your name legibly beneath your typed name.
Frequently Asked Questions: Moving Out Notification to Landlord
This section addresses common queries related to informing your landlord about your intention to vacate the premises. Understanding these aspects can ensure a smooth and professional move-out process.
What information should I include in my move-out letter?
Your letter should clearly state your name, the property address, the date you intend to move out, and your forwarding address for the return of your security deposit.
How much notice am I legally required to give my landlord?
The required notice period is typically specified in your lease agreement. If not, consult your local landlord-tenant laws, which often dictate a 30-day or 60-day notice.
Should I send the letter via certified mail?
Sending the letter via certified mail with return receipt requested provides proof that your landlord received the notification, which can be valuable in case of future disputes.
What if I need to move out before the end of my lease?
Moving out before the lease ends may result in penalties outlined in your lease agreement. Discuss this with your landlord and explore options like finding a suitable replacement tenant.
What should I do after sending the letter?
After sending the letter, schedule a move-out inspection with your landlord to document the property’s condition and discuss any potential deductions from your security deposit.
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