Thinking about getting rid of your timeshare? A “Sample Letter To Give Back Timeshare To Company” can help. It’s what you send when you want to give your timeshare back. Maybe the fees are too high. Or maybe you just don’t use it anymore. This letter starts the process of ending your timeshare ownership.
We know writing letters can be tricky. That’s why we’ve gathered some templates and examples. These samples will make writing your letter much simpler. You can tweak them to fit your situation.
This article is all about making things easy. We’ll provide different letter samples. Use these examples to write the exact letter that you need. Let’s get started and make this process smoother for you.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Company Name]
[Company Address]
Subject: Timeshare Surrender Request – Account Number [Your Account Number]
Dear [Company Name] Customer Service,
I am writing to formally request the surrender of my timeshare interest at [Resort Name], located at [Resort Address], under account number [Your Account Number].
Due to unforeseen financial circumstances and a change in my travel habits, I am no longer able to utilize the timeshare. I have thoroughly reviewed my ownership agreement and understand the terms and conditions related to surrendering my interest.
I am prepared to cooperate fully with [Company Name] to facilitate a smooth and efficient transfer of ownership. Please let me know what steps are required on my part, including any necessary paperwork or fees associated with this process. I would appreciate it if you could outline the procedure and provide an estimated timeframe for completion.
I look forward to your prompt response and guidance in resolving this matter. Thank you for your time and consideration.
Sincerely,
[Your Signature]
Subject Line: Clarity is Key
- Be forthright: “Timeshare Surrender Request – [Your Name] – [Timeshare Property Name/Contract Number]”.
- Avoid ambiguity; the subject line should immediately telegraph the letter’s purpose.
- A lackadaisical subject line can lead to delays in processing your request.
Salutation: A Formal Overture
- If you know a specific contact, use “Dear Mr./Ms./Dr. [Last Name]”. If not, opt for “Dear Timeshare Transfer Department” or “To Whom It May Concern”.
- Maintain a professional tone from the get-go. Familiarity breeds contempt—and potentially, a denied request.
- Avoid colloquialisms like “Hey” or “Hello folks.”
Introduction: State Your Intention Unequivocally
- Begin by clearly stating your intention to relinquish your timeshare ownership.
- Example: “I am writing to formally request the surrender of my timeshare interest in [Timeshare Property Name], contract number [Contract Number], located at [Property Address].”
- Succinctness is paramount. Don’t meander; get straight to the crux.
Body Paragraphs: Laying Out the Rationale
- Reference your initial purchase date and any subsequent modifications or agreements.
- Briefly allude to your reasons for wanting to relinquish the timeshare. This could include financial constraints, changed circumstances, or simply a lack of utilization.
- Example: “Since purchasing the timeshare on [Date], my circumstances have changed significantly, making it impractical for me to continue ownership. I have found myself unable to utilize the property in recent years, rendering the ongoing maintenance fees an undue burden.”
- Avoid overly emotional pleas. Stick to verifiable facts and logical reasoning.
Contingencies and Caveats: Addressing Potential Hurdles
- Acknowledge any outstanding financial obligations and express your willingness to settle them.
- State your understanding that there may be fees associated with the transfer or surrender process and request a detailed breakdown of these costs.
- Example: “I am prepared to address any outstanding balances and request a comprehensive outline of all fees associated with the surrender of my timeshare interest.”
- Proactive anticipation of potential issues demonstrates seriousness.
Required Documentation: Ensuring Completeness
- List any documents you are including with the letter, such as a copy of your timeshare agreement, identification, or proof of residency.
- Example: “Please find enclosed copies of my timeshare agreement, driver’s license, and a recent utility bill for verification purposes.”
- Accuracy is crucial here. Double-check that you have included all necessary documentation.
Closing: A Polite and Professional Denouement
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- Express your gratitude for their time and consideration.
- Reiterate your request and provide your contact information (phone number and email address).
- Example: “Thank you for your time and consideration in this matter. I look forward to your prompt response and guidance on the next steps in the surrender process. I can be reached at [Phone Number] or [Email Address]. Sincerely, [Your Name]”.
- A courteous closing leaves a lasting impression.
Thinking of giving your timeshare back to the company? Here are some frequently asked questions to guide you through the process.
These answers provide general information and should not be considered legal advice. Consult with an attorney for personalized guidance.
Your letter should clearly state your intent to relinquish your ownership, provide your timeshare account number, property name, and contact information. Also, request confirmation of receipt and the date your relinquishment becomes effective.
To whom should I address the relinquishment letter?
Address the letter to the timeshare company’s customer service department, member services, or the specific department handling timeshare relinquishments. Check your ownership documents or the company website for the correct address and contact person, if available.
Is there a specific timeframe I should adhere to when submitting the letter?
Review your timeshare agreement for any specified deadlines or procedures for relinquishing ownership. Submitting the letter well in advance of any annual fee payment due date is generally recommended.
What happens after I send the relinquishment letter?
The timeshare company will typically review your request and respond with information about the relinquishment process. This may include additional paperwork or specific requirements you need to fulfill.
Yes, you should receive written confirmation from the timeshare company stating that your ownership has been relinquished and the date it became effective. Keep this confirmation for your records.
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