An “Incomplete Grade” letter asks a professor for more time. Life happens. You might face illness. Family emergencies can occur. This letter explains why you need extra time to finish coursework.
Need help writing this letter? Don’t worry. We have you covered. We’ll share letter templates. These examples make writing easy.
This article gives you ready-to-use samples. Use these samples as your guide. You can quickly write your own letter. Focus on getting your work completed.
Sample Letter To Professor About Incomplete Grade
Dear Professor [Professor’s name],
I am writing to you today regarding an incomplete grade I received in your [Course name] course, [Course number], during the [Semester/Year] semester.
My understanding is that I received an incomplete grade because [briefly explain why you received the incomplete].
I am eager to complete the necessary coursework to earn a final grade in your class. I would appreciate it if you could outline the steps I need to take to resolve the incomplete. Specifically, I would like to know:
What assignments or exams do I need to complete?
What are the deadlines for submitting the required work?
How should I submit the completed assignments?
I am available to meet with you during your office hours or at another time that is convenient for you to discuss this further.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
How to Write Sample Letter To Professor About Incomplete Grade
Subject Line: Clarity is Key
- Be succinct. Aim for directness; professors sift through numerous emails.
- Include your course name and section. This aids in expeditious identification.
- Example: Subject: Request for Incomplete – [Course Name] – [Your Name]
Salutation: Establish Respect
- Address your professor formally. “Dear Professor [Professor’s Last Name],” is generally suitable.
- Avoid overly casual greetings like “Hey” or “Hello.”
- If unsure of their title, “Dear Professor” is a safe bet.
Introduction: Concisely State Your Purpose
- Immediately articulate your request for an incomplete grade. Expediency matters.
- Mention the specific course you are referencing.
- For example: “I am writing to formally request an Incomplete grade for [Course Name], section [Section Number].”
Body Paragraph 1: Justify Your Request
- Provide a lucid explanation of the extenuating circumstances preventing completion.
- Be honest and avoid embellishment. Veracity is paramount.
- Detail the percentage of coursework already fulfilled. This demonstrates commitment.
Body Paragraph 2: Propose a Plan of Action
- Outline a concrete plan for completing the remaining coursework.
- Specify a realistic timeline for completion. This shows forethought.
- Indicate your willingness to meet and discuss the proposal further. Demonstrate proactivity.
Closing: Express Gratitude and Reiterate Commitment
- Thank the professor for their time and consideration. Courtesy is crucial.
- Reiterate your commitment to completing the course requirements.
- Example: “Thank you for your time and consideration. I am committed to completing the remaining coursework and appreciate your understanding.”
Sign-off: Maintain Professionalism
- Use a formal closing such as “Sincerely,” or “Respectfully,”.
- Include your full name. Ensure legibility.
- Provide your student ID number for easy reference. Efficiency is valued.
Frequently Asked Questions: Requesting an Incomplete Grade
This section provides answers to common questions regarding requesting an incomplete grade from a professor. Understanding the policies and procedures can help ensure a smooth and professional interaction.
What is an Incomplete Grade?
An Incomplete grade is a temporary grade assigned when a student has not completed all course requirements due to extenuating circumstances.
When should I request an Incomplete Grade?
You should request an Incomplete grade if you are unable to finish the course requirements by the end of the term due to unforeseen and documented circumstances.
How do I ask my professor for an Incomplete Grade?
Request an Incomplete grade by sending a formal email or letter to your professor, explaining your situation and requesting consideration for an Incomplete grade.
What information should I include in my request?
Include your name, student ID, course name, a detailed explanation of the circumstances preventing completion, and a proposed plan for completing the remaining coursework.
What happens after I receive an Incomplete Grade?
After receiving an Incomplete grade, you must complete the remaining coursework within the timeframe specified by your professor and the university’s academic policies.
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