A “Sample Letter To Staff From President Regarding Holiday Hours” does what it says. It’s a formal notice. The company president tells staff about holiday hours. This letter confirms opening and closing times. It also details any changes to the usual schedule. Companies use it before major holidays. Think Christmas, Thanksgiving, or New Year’s.
Need to write this letter? You’re in the right place. Crafting the perfect message can be tricky. You want to be clear and professional. But you also want to sound friendly and appreciative.
We’ll share templates and examples. These samples make your job easier. Find inspiration for your own letter. Adapt them to fit your company’s needs. Get ready to communicate holiday hours with confidence.
Sample Letter To Staff From President Regarding Holiday Hours
To: All Staff
From: [President’s Name]
Date: [Date]
Subject: Holiday Hours
I am writing to inform you of the holiday hours for [Company Name] during the upcoming holiday season.
[Company Name] will be closed on [Date] in observance of [Holiday Name]. Regular business hours will resume on [Date].
For [Holiday Name], we will be closing at [Time] on [Date] and will remain closed until [Date]. Regular business hours will resume on [Date].
We appreciate your hard work and dedication throughout the year. We hope this time off allows you to enjoy the holidays with your loved ones.
If you have any questions, please contact [Human Resources/Relevant Department] at [Phone Number] or [Email Address].
Wishing you a joyful holiday season.
Sincerely,
[President’s Name]
How to Write Sample Letter To Staff From President Regarding Holiday Hours
Subject Line: Clarity is Key
- Be succinct. Think “Holiday Hours: [Holiday Name] 2024” or “Revised Hours for [Holiday Name]”.
- Avoid ambiguity. Vague subjects like “Holiday Update” are less effective.
- Ensure immediate comprehension. The subject should telegraph the letter’s purpose instantly.
Salutation: Setting the Tone
- Address appropriately. “Dear Staff,” or “Dear Valued Employees,” are suitable.
- Avoid overly familiar greetings unless your corporate culture truly embodies that level of informality.
- Personalize when feasible. If addressing departments, tailor accordingly (e.g., “Dear Marketing Team,”).
Introduction: Concisely State the Purpose
- Get straight to the point. Begin by announcing the holiday hours directly.
- Acknowledge appreciation. A brief “Thank you for your tireless dedication” can precede the announcement.
- Avoid meandering. The introduction should be terse, acting as a prologue to the more detailed information.
Body Paragraph 1: Specifying the Holiday Schedule
- Provide explicit dates and times. “Our offices will be closed on Thursday, November 28th, and Friday, November 29th.”
- Address partial days. If closing early on Wednesday, delineate the adjusted hours.
- Clarify re-opening. State the exact date and time operations resume.
Body Paragraph 2: Addressing Operational Contingencies
- Outline essential services. If specific departments must maintain operations, elucidate the protocols.
- Detail contact information. Provide numbers for urgent matters during the closure.
- Reiterate expectations. If on-call availability is required, emphatically state it.
Body Paragraph 3: Expressing Gratitude and Holiday Wishes
- Convey sincere appreciation. Acknowledge the staff’s hard work leading up to the holiday.
- Extend festive wishes. A simple “Wishing you and your families a joyful [Holiday Name]” is apropos.
- Reinforce company values. Connect the holiday to the company ethos, if relevant (e.g., family, community).
Closing: A Professional Farewell
- Use a formal sign-off. “Sincerely,” or “Best regards,” are consistently reliable.
- Include your full name and title. This provides authoritative context.
- Proofread meticulously. Ensure the entire letter is devoid of grammatical or orthographical errors before dissemination.
Frequently Asked Questions: Holiday Hours
This section provides clarification on the holiday hours communicated in the recent letter from the President.
Please review these FAQs to address any queries you may have regarding the operational schedule during the holiday period.
1. What dates are considered official company holidays?
The official company holidays are December 25th, December 26th, and January 1st.
2. Will the office be closed on days other than the official holidays?
Yes, the office will be closed December 24th and December 31st.
3. Do I need to use vacation time for the days the office is closed?
No, you do not need to use vacation time for the officially designated office closure days.
4. Will I be paid for the days the office is closed?
Yes, full-time employees will be paid for the officially designated office closure days.
5. What if I need to work on one of the closed days?
If your role requires you to work on a closed day, your manager will contact you directly to arrange coverage and compensation.
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