Ever spot a mistake on your property title? It happens more often than you think. A “Sample Letter To The Title Department To Make Corrections” is what you need then. This letter formally tells the title company about the error. Maybe your name is misspelled. Perhaps there’s a wrong legal description. Whatever it is, this letter starts the correction process.
Need help writing this letter? We’ve got you covered. This article offers templates and samples. These samples make fixing title errors easier.
Think of these samples as your starting point. Tailor them to fit your specific situation. Let’s get those title issues resolved!
Sample Letter To The Title Department To Make Corrections
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
Title Department
[Title Company Name]
[Title Company Address]
[Title Company City, State, Zip Code]
Subject: Request for Correction – [Property Address] – [Title Policy Number]
Dear Title Department,
I am writing to request a correction to the title policy for the property located at [Property Address]. The title policy number is [Title Policy Number].
I have identified the following error(s):
[Clearly describe the error. For example: “The legal description in Schedule A incorrectly lists the lot number as 12 when it should be 13.” or “Schedule B, Section 2 omits a recorded easement for utilities.”]
Please provide the necessary documentation to correct this error. I have attached a copy of [Relevant Document, e.g., the deed, survey, or other document that supports your claim.] which further clarifies the issue.
I would appreciate it if you could investigate this matter and issue a corrected title policy as soon as possible. Please let me know if you require any further information from me.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
How to Write Sample Letter To The Title Department To Make Corrections
Subject Line: Clarity is Key
- Begin with a subject line that is both succinct and illuminating. Instead of a generic “Title Correction,” try something like “Urgent: Correction Request – Policy # [Your Policy Number] – [Property Address]”.
- This ensures your correspondence isn’t relegated to the hinterlands of their inbox.
Salutation: A Formal Overture
- A professional salutation sets the stage. Avoid overly casual greetings.
- Opt for “Dear Title Department” or, if you have a specific contact, “Dear Mr./Ms./Mx. [Last Name]”. If uncertain, “To Whom It May Concern” is a serviceable, albeit impersonal, alternative.
Body Paragraph 1: Identifying the Discrepancy
- Clearly state the purpose of your letter in the opening paragraph. Immediately identify the title policy number, property address, and the specific error you are addressing.
- For instance, “I am writing to request a correction to Title Policy #123456789 for the property located at 123 Main Street, Anytown, USA. The current policy erroneously lists the grantee’s name as ‘Jane Doe’ instead of the correct ‘Jane Doe-Smith'”.
Body Paragraph 2: Providing Substantiating Evidence
- Corroborate your claim with concrete evidence. This is where you bolster your argument with irrefutable facts.
- Attach copies of relevant documents such as the deed, survey, or purchase agreement that substantiate the correct information.
- Specify which section of the document supports your correction request. Example: “Please see the attached deed, recorded on January 1, 2024, which clearly indicates the grantee’s name as ‘Jane Doe-Smith’ on page 2, paragraph 3.”
Body Paragraph 3: Articulating the Repercussions (If Applicable)
- If the error has tangible ramifications, elucidate them. Briefly explain how the incorrect information is impeding a process or causing a detriment.
- For example, “This discrepancy is currently delaying the refinancing of the property and requires immediate remediation to avert further complications.”
Requested Action: Defining the Desired Outcome
- Be explicit about what you want the title department to do. Don’t leave room for ambiguity.
- Clearly state the correction you require and any specific documentation you expect in return.
- Example: “I request that an amended title policy be issued reflecting the correct grantee name, ‘Jane Doe-Smith.’ Please provide a copy of the corrected policy and confirmation of its recording with the county.”
Closing: A Cordial Farewell
- End with a professional closing. “Sincerely,” or “Respectfully,” followed by your full name and contact information are standard.
- Include your phone number and email address for ease of communication. A concise closing statement expressing gratitude and anticipation can leave a lasting positive impression: “Thank you for your prompt attention to this matter. I look forward to your expedient resolution.”
Frequently Asked Questions: Correcting Title Documents
The following FAQs address common inquiries regarding submitting correction requests to title departments. Understanding this process can help ensure a smooth and efficient resolution of title discrepancies.
What information should I include in my correction request letter?
Your letter should clearly state the property address, the specific error needing correction, the correct information, and any supporting documentation.
Who should send the correction request letter?
Typically, the letter is sent by the property owner, their legal representative, or the party who originally identified the error on the title documents.
How long does it typically take for the title department to process corrections?
Processing times vary, but it generally takes several weeks to a few months, depending on the complexity of the correction and the title department’s workload.
What type of documentation is helpful to include with my request?
Include copies of the original title documents, any relevant surveys, legal descriptions, or other records that support the requested correction.
What happens if the title company denies my correction request?
If denied, you may need to seek legal counsel to explore further options, such as a quiet title action to resolve the discrepancies legally.
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