A “Sample Letter To Turn Down A Job Interview” is a polite way to decline an interview. You might need it if you’ve accepted another job. Perhaps you’ve re-evaluated your career goals. It’s used to professionally withdraw your application.
This article is here to help you. We know writing such letters can be tricky. That’s why we’ve prepared templates. These samples will make the process smooth.
Ready to see some great examples? We’ll provide easy-to-use samples. You can easily customize them. Get ready to write your letter with confidence.
Sample Letter To Turn Down A Job Interview
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Interviewer Name]
[Interviewer Title]
[Company Name]
[Company Address]
Dear [Interviewer Name],
Thank you for offering me an interview for the [Job Title] position at [Company Name]. I appreciate you taking the time to review my application and consider me for this opportunity.
After careful consideration, I have decided to withdraw my application and decline the interview. I have accepted another position that is a better fit for my career goals at this time.
I sincerely appreciate your interest in me and wish you the best in your search for a suitable candidate.
Sincerely,
[Your Name]
How to Write Sample Letter To Turn Down A Job Interview
Subject Line: Keep it Concise and Courteous
- Begin with a subject line that immediately conveys your intent.
- Example: “Interview Offer – [Your Name] – Declination” or “Regretfully Declining Interview Invitation.”
- Avoid ambiguity; clarity is paramount.
Salutation: Address with Respect
- Use a formal salutation, such as “Dear Mr./Ms./Dr. [Last Name],” unless you are on a first-name basis with the recruiter.
- If unsure of the name, “Dear Hiring Manager,” is an acceptable, albeit less personalized, alternative.
- Err on the side of formality, especially when turning down an opportunity.
Expression of Gratitude: Acknowledge the Opportunity
- Start by expressing sincere appreciation for the interview invitation.
- For instance: “Thank you so much for offering me an interview for the [Job Title] position at [Company Name].”
- This demonstrates professional courtesy and acknowledges the recruiter’s time and effort.
State Your Declination: Be Direct Yet Tactful
- Clearly state that you are declining the interview offer.
- Example: “After careful consideration, I must regretfully decline the interview opportunity at this time.”
- Avoid beating around the bush; candor is appreciated.
Provide a Reason (Optional): Exercise Discretion
- Providing a reason is optional but can add a layer of transparency.
- If you choose to, keep it brief and professional. Examples: “I have accepted another position,” or “My career interests have recently pivoted.”
- Avoid divulging overly personal or negative information about the company or role.
Express Continued Interest (Optional): Leave the Door Ajar
- If you genuinely harbor interest in the organization, express it.
- Example: “I am very impressed with [Company Name] and would welcome the chance to explore potential opportunities in the future.”
- This can help maintain a positive rapport, should circumstances change.
Closing: End on a High Note
- Use a professional closing, such as “Sincerely,” or “Best regards,” followed by your full name.
- Ensure your email signature includes current contact information.
- Proofread meticulously for any grammatical errors or typos before dispatching.
Frequently Asked Questions: Declining a Job Interview
Navigating the job search process involves both accepting and declining opportunities. This FAQ provides guidance on how to professionally decline a job interview.
Why should I decline a job interview?
You might decline if you’ve accepted another position, realized the role isn’t a good fit, or have other compelling reasons that make the interview unnecessary.
How soon should I decline the interview?
Respond as soon as possible after receiving the interview invitation to allow the employer ample time to find another candidate.
What information should I include in the decline letter?
Express gratitude for the opportunity, politely decline the interview, and, if appropriate, briefly state your reason. Maintain a professional tone.
Is it necessary to provide a reason for declining?
Providing a reason is optional but appreciated. A brief, professional explanation can maintain goodwill. Avoid overly detailed or negative explanations.
Can I express interest in future opportunities?
Yes, if genuinely interested, you can express interest in future roles at the company. This can leave a positive impression for potential future opportunities.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
