A “Sample Letter To Turn Down Job Offer” is exactly what it sounds like. It’s a letter you send to a company. You use it to formally decline a job they offered you. You write it when you’ve decided the job isn’t the right fit. Maybe you got a better offer. Perhaps you rethought your career goals.
This article can help if you need to write such a letter. We understand it can feel awkward. That is why it is important to be professional. We can ease this task. How?
We will share letter templates. These are examples you can easily adapt. Use them when declining job offers. We aim to make saying “no, thank you” simple and professional.
Sample Letter To Turn Down Job Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Hiring Manager Name],
Thank you very much for offering me the position of [Job Title] at [Company Name]. I truly appreciate you taking the time to interview me and introduce me to your team.
After careful consideration, I have decided to decline the offer. This was not an easy decision, but I have accepted a position at another company that is a better fit for my career goals at this time.
I wish you and [Company Name] all the best and much success in finding a suitable candidate for this role.
Sincerely,
[Your Name]
How to Write Sample Letter To Turn Down Job Offer
Subject Line: Brevity is Key
- Ensure your subject line is concise and direct. For instance, “Job Offer Decline – [Your Name]” is often adequate.
- Avoid ambiguity; clarity prevents any misinterpretation.
Salutation: Address Appropriately
- Use the hiring manager’s name if known: “Dear Mr./Ms./Mx. [Last Name],” demonstrates respect.
- If the name is elusive, “Dear Hiring Manager,” is acceptable, although less personalized.
Express Gratitude: Acknowledge the Opportunity
- Begin by expressing sincere gratitude for the job offer. Acknowledge the time and effort they invested in you.
- Example: “Thank you profoundly for offering me the position of [Job Title] at [Company Name].”
Decline Clearly: Be Unequivocal
- State your decision to decline the offer explicitly and without prevarication.
- Example: “After considerable cogitation, I must respectfully decline the offer at this juncture.”
- Avoid leaving room for negotiation unless you genuinely wish to parley, which is generally ill-advised when declining.
Provide a Reason (Optional): Tread Carefully
- Offering a reason for declining is optional, but if you do, keep it brief and professional.
- Vagueness is preferable to divulging overly specific or potentially contentious details. “Another opportunity aligns more closely with my long-term career aspirations” is a safe formulation.
- Never disparage the company or the opportunity, even if you have reservations. Maintain cordiality.
Express Appreciation Again: Reinforce Positivity
- Reiterate your appreciation for their time and consideration.
- Example: “I am very grateful for the time the team invested in the interview process.”
Closing: End on a High Note
- Use a professional closing such as “Sincerely,” or “Best regards,”.
- Sign your name below the closing. If sending electronically, a typed name is sufficient.
- A succinct closing leaves a lasting positive impression, mitigating any disappointment.
Frequently Asked Questions: Declining a Job Offer
Turning down a job offer requires careful consideration. These FAQs address common concerns and provide guidance on how to decline an offer professionally and respectfully.
What is the best way to decline a job offer?
Respond promptly with a polite and professional letter or email expressing gratitude for the offer and providing a brief, respectful explanation for your decision.
What information should I include in my job offer rejection letter?
Include a thank you to the hiring manager for their time and consideration, a clear statement that you are declining the offer, and a brief, positive reason without excessive detail.
Is it necessary to provide a reason for declining the job offer?
While not strictly required, providing a brief and professional reason can help maintain a positive relationship with the employer.
Should I mention accepting another job offer as my reason?
Yes, it is acceptable to briefly mention accepting another opportunity as your reason for declining, if that is the case.
What if I change my mind after declining a job offer?
Contact the employer immediately, but be aware that the position may no longer be available. Apologize for the change of heart and express your continued interest.
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