A “Sample Letter to US Embassy for Visitor Visa” is a letter of support. It helps someone get a US visitor visa. People often write it for family or friends. They want to invite them to the US.
Getting the wording right can be tricky. Don’t worry, we’ve got you covered. We will share letter templates. These samples make it easy to write your own letter.
Think of these samples as your friendly guides. Use them to craft the perfect letter. Make the visa application process smoother. Let’s get started!
Sample Letter To Us Embassy For Visitor Visa
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Visa Section
[US Embassy Address]
Subject: Visitor Visa Application for [Visitor’s Name]
Dear Visa Officer,
I am writing to support the visitor visa application of [Visitor’s Name], whose passport number is [Visitor’s Passport Number]. [He/She] is my [Relationship to visitor – e.g., mother, friend, cousin] and resides at [Visitor’s Full Address].
I would like to invite [Visitor’s Name] to visit me in the United States for [Duration of Visit – e.g., three weeks, two months] from [Start Date] to [End Date]. During [his/her] visit, [he/she] will be staying with me at my home located at [Your Full Address]. We plan to [ Briefly describe planned activities – e.g., visit local attractions, explore the area, spend time together].
I am a [Your Occupation] at [Your Company Name] and have been living in the US since [Year]. I am a legal resident/citizen (specify which one) with [Your Status Details – e.g., Green Card number, US passport number]. I am capable of financially supporting [Visitor’s Name] during [his/her] stay. I am including my financial documents, such as bank statements and employment verification letter, to demonstrate my ability to provide for [him/her].
[Visitor’s Name] has strong ties to [his/her] home country, [Country Name]. [He/She] is [ Briefly describe visitor’s ties – e.g., employed as a teacher, owns a business, has family members] in [Country Name]. [He/She] intends to return to [Country Name] after [his/her] visit to the United States.
I respectfully request that you grant [Visitor’s Name] a visitor visa. I am confident that [he/she] will abide by all US laws and regulations during [his/her] stay.
Thank you for considering this application. Please contact me if you require any further information.
Sincerely,
[Your Signature]
How to Write Sample Letter To Us Embassy For Visitor Visa
1. The Primordial Subject Line: Setting Expectations
The subject line is your envoy. It’s the embassy’s initial glimpse into your intent. Don’t be oblique; be upfront. For example:
- Good: Visitor Visa Support Letter – [Applicant’s Name]
- Better: Letter of Support for Visitor Visa Application – [Applicant’s Name] – [Passport Number]
- Best: Sponsorship Letter – Visitor Visa Application – [Applicant Name] – [City, Country]
Providing the applicant’s passport number mitigates ambiguity.
2. Salutation: Dispelling Anonymity
Avoid generic greetings. Addressing someone, even formally, demonstrates respect. Start with:
- Dear Visa Officer,
If you know the specific officer’s name, use it, but this is rarely the case.
3. Introductory Paragraph: Establishing Context
Your opening paragraph should immediately establish your relationship to the applicant. Be forthright and delineate your purpose. Consider:
- State your full name, address, and contact information.
- Clearly mention your relationship to the applicant (e.g., “I am writing as the applicant’s sibling/friend/employer”).
- Declare your intent: “I am writing to support [Applicant’s Name]’s application for a visitor visa to the United States.”
Succinctness is paramount.
4. Body Paragraphs: Substantiating the Invitation
This is the core of your letter, where you elaborate on the purpose of the visit, duration, and your commitment to the applicant’s return. Include:
- Purpose of Visit: Detail the reason for the visit (e.g., tourism, family event, graduation). Be specific. Instead of “to visit,” write “to attend my graduation ceremony at [University Name] on [Date].”
- Duration of Stay: Clearly state the intended arrival and departure dates. For example: “[Applicant’s Name] intends to visit from [Start Date] to [End Date].”
- Financial Responsibility (if applicable): If you are sponsoring the applicant, explicitly state your willingness to cover their expenses. Use phrases like, “I will be financially responsible for [Applicant’s Name] during their stay in the U.S., covering costs related to accommodation, food, and travel.”
- Assurance of Return: Underscore the applicant’s ties to their home country. Mention employment, property ownership, family responsibilities, or other commitments that ensure their return. Example: “[Applicant’s Name] is a valued employee at [Company Name] and has been granted leave for this visit. They are expected to resume their duties upon their return on [Date].”
Bolster your claims with verifiable facts.
5. Supporting Documentation: Reinforcing Credibility
While not directly in the letter, mention any enclosed supporting documents. This lends credence to your claims:
- “Please find enclosed copies of my [Passport/Visa/Tax Returns/Bank Statements] to further support this application.”
This section acts as a final affirmation of your sincerity.
6. Concluding Paragraph: Reaffirming Support
Reiterate your support and offer further assistance:
- Reiterate your support for the applicant’s visa application.
- Provide your contact information (phone number and email address).
- Offer to provide additional information if needed. Something like: “Please do not hesitate to contact me if you require any further information.”
End on a note of helpfulness.
7. Formal Closing: Imparting Professionalism
Choose a closing that reflects formality and respect:
- Sincerely,
- Respectfully,
Followed by your full name and signature (if sending a physical copy). A digital signature is acceptable for electronic submissions.
Frequently Asked Questions: Sample Letter to US Embassy for Visitor Visa
This section addresses common inquiries regarding the creation and purpose of a sample letter to the US Embassy in support of a visitor visa application.
The information provided aims to clarify the letter’s role in the visa application process.
What is the purpose of a sample letter to the US Embassy for a visitor visa?
The purpose of a sample letter is to provide the US Embassy with supporting information regarding the applicant’s intentions, relationship with the inviter, and assurance of their return to their home country.
Who should write a letter of invitation for a visitor visa?
Typically, a US resident (citizen or legal permanent resident) who is inviting a foreign national to visit them in the United States should write the letter of invitation.
What information should be included in a sample letter to the US Embassy?
The letter should include the inviter’s full name, address, phone number, email, relationship to the applicant, purpose of the visit, duration of stay, and assurance of the applicant’s return.
Is a sample letter a guarantee that the visa will be approved?
No, a sample letter is not a guarantee of visa approval. The US Embassy considers various factors, and the final decision rests with the consular officer.
Where can I find a reliable sample letter to the US Embassy for a visitor visa?
You can find sample letters on official US Embassy websites, reputable immigration law firm websites, or through online search engines using relevant keywords. Always verify the source’s credibility.
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