Need to send documents to USCIS? Then you’ll likely need a “List of Enclosed” letter. This letter tells USCIS what you’re sending. It often accompanies applications, forms, or evidence. Think of it as a table of contents for your packet.
Creating this list doesn’t have to be stressful. We’ll show you how to make it easy. We’ll give you templates, examples, and samples.
Ready to simplify your USCIS submission? Read on for our “List of Enclosed” letter samples. We’ll help you create a clear, organized submission every time.
Sample Letter To Uscis List Of Enclosed
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
Subject: List of Enclosed Documents for [Your Case Type] – [Your Receipt Number]
Dear USCIS Officer,
This letter is to confirm the documents enclosed in this application package for [Your Case Type], Receipt Number [Your Receipt Number]. Please find the following documents included:
1. Form [Form Number], Application for [Application Type]
2. Check or Money Order for the filing fee
3. [Copy of Your Birth Certificate]
4. [Copy of Your Passport]
5. [Copy of Your I-94 Arrival/Departure Record]
6. [Copy of Your Marriage Certificate, if applicable]
7. [Copies of any relevant court orders, if applicable]
8. [Affidavit of Support, Form I-864, if applicable]
9. [Supporting financial documents, such as bank statements and tax returns, if applicable]
10. [Photos (number of photos) as per instructions]
11. [Any other document specified in the instructions for Form [Form Number]]
I have carefully reviewed the instructions and believe that all required documents are included. If you require any additional information, please contact me using the information provided above.
Sincerely,
[Your Signature]
How to Write Sample Letter To USCIS List Of Enclosed
1. Crafting a Compelling Subject Line
The subject line is paramount; it’s the initial interaction your correspondence has with USCIS. It must be concise and clearly articulate the purpose of your letter. Avoid ambiguity; precision is your ally.
- Be direct: State the applicant’s name and form number.
- Example: “Subject: John Doe, I-485 – List of Enclosed Documents”
- Include receipt number if applicable for swift identification.
2. The Salutation: Formalities Matter
Begin with a formal salutation. While it might seem perfunctory, it sets a respectful tone, crucial in bureaucratic exchanges.
- Use “Dear USCIS Officer:” or, alternatively, “To Whom It May Concern:” if you lack a specific contact.
- Avoid overly casual greetings. This is a formal submission, not a friendly missive.
3. Introductory Paragraph: Setting the Stage
Your opening paragraph should immediately state the letter’s intent. Clarity eliminates confusion and expedites processing.
- Identify the applicant and their A-number (if applicable).
- Clearly state you are providing a list of enclosed documents for a specific application.
- Example: “This letter serves as a comprehensive enumeration of documents enclosed in support of John Doe’s Application to Register Permanent Residence or Adjust Status (Form I-485), A-Number XXXXXXXXX.”
4. The Enumerated List: Precision is Key
This section is the crux of your letter. List each document individually, providing a brief, descriptive title. Meticulousness prevents misunderstandings. Organize logically–chronologically or by document type.
- Use bullet points or numbered lists for clarity.
- Include the document’s full name and a short description.
- Example: “1. Copy of Birth Certificate (Certified Translation), 2. Copy of Marriage Certificate, 3. Affidavit of Support (Form I-864) with supporting tax documents.”
- Ensure the list mirrors the actual contents of your envelope.
5. Supplementary Information (If Necessary)
If any documents require contextualization or further elaboration, use this section to provide it. Succinctness is preferable; avoid superfluous details.
- Explain any unusual circumstances related to the documents.
- Clarify the purpose of any less common submissions.
- Example: “Please note that the enclosed Affidavit of Support includes documentation from Joint Sponsor, Jane Smith, due to the applicant’s limited income.”
6. Concluding Paragraph: Expressing Gratitude and Assurances
End your letter with a concise expression of gratitude and reaffirm your commitment to providing any further information, should the need arise. Demonstrate proactive cooperation.
- Thank the USCIS officer for their time and consideration.
- Offer to provide additional documents if requested.
- Example: “Thank you for your attention to this matter. Please do not hesitate to contact me should you require any further clarification or documentation.”
7. Closing and Signature: Sealing the Deal
Conclude with a formal closing and your signature. These actions add a layer of authenticity and professionalism to your submission.
- Use “Sincerely,” or “Respectfully,” followed by a comma.
- Include your typed name and contact information (phone number and email address).
- If you are an attorney, include your bar number.
Frequently Asked Questions: Sample Letter to USCIS – List of Enclosed Documents
This FAQ addresses common inquiries related to drafting a sample letter to USCIS that includes a list of enclosed documents.
Understanding the correct format and content is crucial for efficient processing of your application.
What is the purpose of including a list of enclosed documents in a letter to USCIS?
The list ensures clarity and helps USCIS officers quickly verify that all required documents have been submitted, potentially expediting the review process.
Where should the list of enclosed documents be placed in the letter?
The list is typically placed at the end of the letter, after the closing remarks and signature, but before any attachments are physically included.
What information should each item on the list include?
Each item should clearly state the document’s title or a concise description, the number of pages (if applicable), and any specific reference numbers associated with the document.
Should I include copies of my original documents or certified copies?
Unless specifically instructed otherwise, submitting copies of original documents is generally sufficient. However, retain the original documents for your records and potential future requests.
Is there a specific format required for the list of enclosed documents?
While there isn’t a mandatory format, a simple bulleted or numbered list is recommended for clarity. Ensure that the list is neat, organized, and easy to read.
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