Ever misplaced an important document? It happens. This is especially true for USCIS notices. A “Sample Letter To USCIS Request Copy Of Notice” can help. You can use it to get a duplicate. This is vital for proving your immigration status. You might need it for work, travel, or other legal matters.
Need to draft this letter? Don’t worry, we have you covered. We offer templates, examples, and samples. These will help simplify the process.
Think of these samples as your guide. They make writing easier. You can customize them to fit your situation. This means less stress and quicker results. Let’s get started.
Sample Letter To Uscis Request Copy Of Notice
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
Subject: Request for Copy of Notice – [Your Name] – [A-Number]
Dear USCIS Officer,
I am writing to request a copy of a notice that was previously issued to me by USCIS. I need this copy for my records.
My A-Number is [Your A-Number]. My date of birth is [Your Date of Birth].
I am requesting a copy of the following notice: [Specify the notice you need, e.g., Receipt Notice, Approval Notice, Request for Evidence]. If possible, please include the date the notice was issued: [Date of Notice, if known]. If you have the receipt number, you can include it too: [Receipt Number, if known].
I have previously filed [mention the form number, e.g., I-485, I-130] with USCIS.
Please send the copy of the notice to my address listed above.
Thank you for your time and assistance in this matter.
Sincerely,
[Your Signature]
How to Write Sample Letter To USCIS Request Copy Of Notice
Subject Line: Clarity is Key
The subject line is your overture. Make it unambiguous and directly informative. A well-crafted subject line ensures your request doesn’t languish in a bureaucratic abyss.
- Example: “Request for Copy of Notice – Receipt Number: IOE1234567890”
- Include your receipt number, if available. This expedites the retrieval process.
- Use precise language like “Request for Copy” rather than vague terms.
Salutation: Formality Matters
Address USCIS with appropriate deference. While familiarity breeds contempt, respect garners attention. Start with a formal greeting.
- Use “To Whom It May Concern:” if you don’t have a specific name.
- Alternatively, “Dear USCIS Officer:” is also acceptable.
- Avoid casual greetings like “Hi” or “Hello.”
Introduction: State Your Purpose
Begin by explicitly stating the reason for your correspondence. Conciseness is paramount; cut to the chase. Be forthright about your exigency.
- “I am writing to request a copy of the official notice concerning [Application/Petition Type] with receipt number [IOE Number].”
- Mention the application type (e.g., I-485, I-130) for clarity.
- Specify if you are the applicant, petitioner, or attorney.
Body Paragraph 1: Provide Identifying Information
Offer comprehensive details to facilitate the search for your records. Scant information yields scant results. Include all pertinent identifiers.
- Full Name: [Your Full Legal Name]
- Date of Birth: [MM/DD/YYYY]
- A-Number (if applicable): [Your A-Number]
- USCIS Receipt Number: [IOE Number]
- Mailing Address: [Your Current Mailing Address]
Body Paragraph 2: Justify Your Request
Briefly explain why you need a copy of the notice. A reasonable justification adds weight to your plea. Don’t fabricate, but do articulate.
- “The original notice was misplaced/lost/not received.”
- “I require a copy for my personal records and to track the progress of my application.”
- If applicable, mention why the notice is crucial for further action.
Closing: Express Gratitude and Anticipation
End with a polite expression of gratitude and anticipation. Courtesy leaves a lasting impression. Acknowledge their effort in advance.
- “Thank you for your time and consideration in this matter. I eagerly await your prompt response.”
- “I appreciate your assistance in retrieving this important document.”
- Avoid demanding language; instead, use phrases that convey respect.
Signature and Contact Information: Seal the Deal
Ensure your signature is legible and your contact information is accurate. An illegible signature or incorrect contact details defeats the purpose. Provide multiple avenues for communication.
- Sincerely, [Your Full Name]
- Phone Number: [Your Phone Number]
- Email Address: [Your Email Address]
- If applicable, include your attorney’s contact information.
Frequently Asked Questions: Requesting a Copy of a USCIS Notice
This section provides answers to common questions regarding requesting a copy of a notice from U.S. Citizenship and Immigration Services (USCIS). Understanding the process can help you obtain necessary documentation efficiently.
Why would I need to request a copy of a USCIS notice?
You may need a copy of a USCIS notice if the original was lost, stolen, damaged, or if you simply require an additional copy for your records.
What information should I include in my letter to USCIS?
Include your full name, A-number (if applicable), date of birth, address, phone number, the receipt number related to the notice you are requesting, and a clear statement that you are requesting a copy of the notice.
Where should I send the letter requesting a copy of the notice?
The correct address for sending your request depends on the type of notice and the location of your case. Check the USCIS website or contact the USCIS Contact Center to determine the appropriate address.
Is there a fee for requesting a copy of a USCIS notice?
In general, there is no fee for requesting a copy of a notice. However, fees may apply for certified copies or if the request involves extensive record retrieval.
How long does it take to receive a copy of the notice after submitting the request?
Processing times vary depending on USCIS workload and the complexity of the request. It can take several weeks or months to receive a copy of the notice. Check the USCIS website for current processing times.
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