Need a duplicate of your trademark registration certificate? You might need to write to the USPTO. This letter requests a certified copy of your trademark. You’d usually need this for legal reasons, like proving ownership in a lawsuit. It’s also needed when you’re selling your business or securing financing.
Writing to the USPTO can feel daunting. But, don’t worry, we’ve got you covered! We’re sharing helpful examples of these letters. These templates make the process much easier.
Think of these samples as your starting point. You can easily adapt them for your specific situation. Get ready to write your letter with confidence!
Sample Letter To Uspto To Get Duplicate Trademark Registration
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
Commissioner for Trademarks
United States Patent and Trademark Office
P.O. Box 1451
Alexandria, VA 22313-1451
Subject: Request for Duplicate Trademark Registration Certificate for Registration Number [Your Registration Number]
Dear Sir or Madam,
I am writing to request a duplicate of the trademark registration certificate for registration number [Your Registration Number]. This registration is for the trademark [Your Trademark Name], which is used for [Goods/Services covered by the trademark].
The original certificate has been [Lost/Damaged/Misplaced]. I require a duplicate for [State your reason – e.g., record-keeping purposes, legal requirements, etc.].
I understand there may be a fee associated with this request. Please let me know the amount and acceptable methods of payment. I have enclosed a copy of [Any documents you have – e.g., the original registration certificate if damaged, proof of ownership, etc.] to help expedite this request.
Thank you for your time and assistance in this matter.
Sincerely,
[Your Name]
How to Write Sample Letter To Uspto To Get Duplicate Trademark Registration
Subject Line: The Clarion Call
The subject line is your initial communiqué. It must be concise and crystal clear. Don’t obfuscate; be direct. Use something like:
- “Request for Duplicate Trademark Registration Certificate – [Trademark Registration Number]”
- “Duplicate Trademark Certificate Request – Serial No. [Serial Number]”
A précis of your request ensures expediency in processing.
Salutation: A Respectful Overture
Address the USPTO with appropriate formality. Avoid casual greetings. Opt for:
- “To Whom It May Concern:” – a safe bet
- “Trademark Assistance Center:” – slightly more targeted
Steer clear of personal names unless you possess specific contact information. Professionalism prevails.
Introduction: Setting the Stage
Immediately identify yourself and the trademark in question. State your relationship to the trademark (owner, attorney, etc.). For instance:
- “I am [Your Name], the owner (or authorized representative) of trademark [Trademark Name], registration number [Registration Number].”
- “This letter pertains to trademark registration number [Registration Number], owned by [Trademark Owner Name], for which I am the designated counsel.”
Clarity at the outset mitigates potential ambiguities.
The Request: The Gravamen of Your Petition
Explicitly request a duplicate of the trademark registration certificate. Articulate the reason for the request – lost, damaged, etc. Avoid embellishment; stick to the facts. Consider:
- “I am writing to formally request a duplicate copy of the trademark registration certificate for the aforementioned trademark. The original certificate has been [lost/damaged/misplaced].”
- “Due to [circumstances], the original trademark registration certificate is no longer accessible. Therefore, I respectfully request a certified duplicate.”
Honesty, even in mundane matters, remains the best policy.
Supporting Documentation: Bolstering Your Claim
While not always mandatory, including supporting documentation can expedite the process. This might include:
- A copy of the original registration certificate (if available).
- A copy of your driver’s license or other form of identification for verification.
- If you are an attorney, a copy of your power of attorney or other authorization document.
Prudence dictates anticipating potential informational lacunae.
Contact Information: Facilitating Communication
Provide comprehensive contact details to ensure the USPTO can reach you with any questions or updates. Include:
- Full Name
- Mailing Address
- Phone Number
- Email Address
Ensure the information is legible and current. This is not the place for whimsical aliases.
Closing: A Courteous Farewell
End the letter with a professional closing. Express gratitude for their assistance. Opt for:
- “Thank you for your time and consideration. I look forward to your prompt response.”
- “I appreciate your assistance in this matter. Please do not hesitate to contact me if you require further information.”
Follow with a formal signature and your typed name. A tangible expression of civility resonates.
Frequently Asked Questions: Obtaining a Duplicate Trademark Registration Certificate
This section addresses common queries regarding obtaining a duplicate copy of your trademark registration certificate from the United States Patent and Trademark Office (USPTO). Please review the following questions and answers for guidance.
How do I request a duplicate trademark registration certificate?
You can request a duplicate certificate by submitting a written request to the USPTO, either online through TEAS or by mail. The request must include the registration number and the appropriate fee.
What information must be included in the request?
The request should clearly state that you are requesting a duplicate registration certificate, include the U.S. trademark registration number, the name and address of the current owner, and a return address for the certificate to be mailed.
What is the fee for a duplicate trademark registration certificate?
The fee for a duplicate trademark registration certificate varies and can be found on the USPTO’s website under the Trademark Fee Schedule. Ensure you check the current fee before submitting your request.
Can I request an electronic copy of my registration certificate?
While you can access a digital representation of your registration through the USPTO’s Trademark Status and Document Retrieval (TSDR) system, a formal duplicate certificate is a paper document issued by the USPTO.
How long does it take to receive a duplicate certificate?
The processing time for a duplicate certificate can vary, but typically takes several weeks from the date the USPTO receives the request. Processing times are subject to change and are available on the USPTO website.
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