Losing someone is hard. Dealing with their assets can be harder. A “Sample Letter to Asset Holders After a Death” helps. It’s a template for telling banks, insurance companies, and others about a death. This letter is often needed when handling an estate.
This article is here to help you. We know writing letters is not an easy task. We will provide templates and samples. These examples make the process easier.
You will find samples here. Use them to make writing your own letter simple. Let’s ease this burden together.
Sample Letter To Asset Holders After A Death
[Your Name/Law Firm Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
[Asset Holder Name]
[Asset Holder Address]
[Asset Holder City, State, Zip Code]
Regarding: Estate of [Deceased’s Full Name], Date of Death: [Date of Death]
We are writing to inform you of the death of [Deceased’s Full Name], who passed away on [Date of Death]. We represent [Executor/Administrator Name], who is the Executor/Administrator of the Estate of [Deceased’s Full Name].
Our office is in the process of identifying and gathering the assets of the deceased. Records indicate that [Deceased’s Full Name] may have held an asset with your institution. Specifically, we believe [He/She] may have held [Type of Asset, e.g., a bank account, stock shares, a life insurance policy] represented by [Account Number, Policy Number, or other Identifying Information, if available].
To assist us in administering the estate, we would appreciate it if you could verify whether [Deceased’s Full Name] held such an asset with your institution as of the date of death, [Date of Death]. If so, please provide us with the following information:
The value of the asset as of the date of death.
The beneficiary designation, if any.
Any forms or procedures required to transfer or liquidate the asset.
We have enclosed a copy of the death certificate for your records. We anticipate that further documentation, such as Letters of Administration or Letters Testamentary, may be required to facilitate the transfer of assets. We will provide these documents to you as soon as they are available.
Please send the requested information to the address listed above, or contact us by phone or email. We appreciate your prompt attention to this matter.
Sincerely,
[Your Name/Law Firm Name]
How to Write Sample Letter To Asset Holders After a Death
1. Subject Line: Clarity is Paramount
The subject line is your first impression. Don’t mince words. Be direct. Something like “Notification of Death – [Deceased’s Full Name] – Account [Account Number, if known]” is succinct and unambiguous.
2. Salutation: Address with Respect, Even in Uncertainty
If you know a specific individual’s name, use it: “Dear Mr. Abernathy.” If the contact is unknown, a more general approach is acceptable, but avoid being overly casual. Opt for “Dear Sir/Madam” or “To Whom It May Concern.”
3. Introductory Paragraph: Announce the Demise
- Open with a straightforward statement of the death. “I am writing to inform you of the passing of [Deceased’s Full Name], which occurred on [Date of Death].”
- Briefly state your relationship to the deceased (e.g., “I am the executor of their estate,” or “I am their [relationship]”).
- Indicate that you are contacting them regarding assets held by the institution in the deceased’s name.
4. Identifying Information: Specificity is Key
Provide pertinent details to assist in locating the deceased’s account. This is crucial for expediency.
- Full legal name of the deceased.
- Date of birth.
- Social Security number (optional, but helpful).
- Last known address.
- Account number(s), if available.
5. Request and Intent: Articulate Your Needs
Clearly state what you require from the asset holder. Be unequivocal about your intentions.
- Request confirmation of the account’s existence and current value.
- Indicate your intention to initiate the probate process (if applicable) and the subsequent transfer of assets.
- Inquire about the institution’s specific procedures for handling deceased accounts and required documentation.
6. Documentation and Contact Information: Facilitate the Process
Proffer your contact information and mention which documents you will supply.
- State that you will provide a certified copy of the death certificate.
- Offer your full name, address, phone number, and email address.
- If applicable, mention that you will also provide Letters Testamentary or Letters of Administration once obtained from the probate court.
7. Closing: Express Gratitude and Set Expectations
End the letter with a polite closing that conveys appreciation and hints at future contact.
- Thank the recipient for their time and consideration.
- Express your anticipation for a prompt response.
- Use a formal closing such as “Sincerely” or “Respectfully,” followed by your signature and typed name.
Frequently Asked Questions: Sample Letter to Asset Holders After a Death
Navigating the process of notifying asset holders after a death can be complex. This FAQ provides answers to common questions regarding sample letters and related procedures.
What is the purpose of a sample letter to asset holders?
The purpose is to formally notify asset holders (banks, investment firms, etc.) of an individual’s death and initiate the process of transferring or managing the deceased’s assets.
What information should be included in the letter?
The letter should include the deceased’s full name, date of death, account numbers (if known), a copy of the death certificate, and contact information for the executor or administrator of the estate.
Who should send the letter?
Typically, the executor or administrator of the estate, as appointed by the probate court, is responsible for sending these letters.
When should the letter be sent?
The letter should be sent as soon as possible after the death certificate has been obtained and the executor or administrator has been officially appointed.
What if I don’t know all the asset holders?
Start with known asset holders and review the deceased’s financial records to identify others. You may also need to consult with legal or financial professionals.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
