In this article, we will learn how to write a letter of confirmation for hotel booking sample template.
Writing a letter of confirmation is a great way to confirm the reservation of a hotel or any other accommodation, but it can be a tricky thing to do.
The letter should contain all the information you need about the hotel and room. It should include the name of the hotel, the address of the hotel, the booking reference number, the date and time of your arrival, and the total amount to be paid.
To ensure you get the information you need to complete the letter, it is important to prepare a list before you write the letter.
The key is to create a comprehensive list and then check each item off as you go through the process of writing the letter.
Let’s take a look at a couple of them here:
Letter Of Confirmation For Hotel Booking Sample Template (10 Samples)
Here Are Some Samples To Guide You.
Sample #1
Dear ____,
Thank you for booking your stay at our hotel. We appreciate your business and look forward to welcoming you to our property.
Below you will find the confirmation details for your stay. Please review them carefully and if there is anything you need to know, please do not hesitate to contact us.
We hope you enjoy your stay and please do not hesitate to contact us if you have any further questions.
Sincerely,
Your Hotel
Sample #2
Dear Hotel Guest,
Thank you for your interest in booking a stay at our hotel. We are pleased to confirm that you have been successfully booked and will receive a confirmation letter shortly.
We hope that you have a wonderful stay and enjoy our beautiful city. Thank you for choosing our hotel.
Sincerely,
[Your Name]
Sample #3
Hi!
We hope this email finds you well. We wanted to let you know that we have successfully processed your reservation at the hotel. Thank you for making the reservation and we look forward to having you as our guest.
If there are any further questions, please do not hesitate to contact us. We are here to help you in any way possible.
Thank you,
The Hotel Reservation Department
Sample #4
Hello Guest!
Thank you for booking a room at our hotel. We hope you have a great time while visiting our property.
To confirm your reservation, we need a copy of your valid travel document. This could be a passport, driver’s license, or international passport card.
We hope this doesn’t inconvenience you and thank you for choosing our hotel. We look forward to hosting you soon.
Sincerely,
The Hotel Staff
Sample #5
Dear __________,
Thank you for your interest in booking a room at our hotel. We are glad to confirm that you have successfully booked a room at our hotel.
We hope that you enjoy your stay with us. If there are any questions or problems during your stay, please do not hesitate to contact us.
Thank you for choosing our hotel and we look forward to welcoming you soon.
Sincerely,
____________
Letter Of Confirmation For Hotel Booking Sample Template #6
Dear __________,
Thank you for confirming your stay at our hotel. We are excited to have you as our guest and we look forward to accommodating all of your needs.
In order to ensure a smooth stay for you, we have put together a few tips for you. Please feel free to contact us at any time if you need assistance.
We hope to see you soon!
Sincerely,
Your Hotel
Sample #7
Hello Guest,
Welcome to your stay at our hotel.
Thank you for choosing us to host your stay. We are delighted to confirm that your reservation has been confirmed and we look forward to hosting you soon.
We hope that you enjoy your stay and please let us know if there is anything that we can do to make your stay more comfortable.
Thank you for choosing our hotel. We hope to see you soon.
Sincerely,
The Hotel
Sample #8
Dear ____,
Thank you for booking a room at our hotel. We are glad to have you as our guest.
Please find attached a letter of confirmation that confirms your reservation. We hope you enjoy your stay with us.
Sincerely,
Your Name
Sample #9
Hello potential hotel guest,
Thank you for considering our establishment for your next stay. We appreciate your interest in our property and would be honored to welcome you into our hotel.
To confirm your reservation, we would require a copy of your valid government-issued ID. If you do not have a valid ID, we can offer a discounted rate for you, but your reservation will be valid only with a valid ID.
Thank you for your interest and we look forward to hosting you soon.
Sincerely,
[Your Name]
Sample #10
Dear __________,
Thank you for your email confirming your reservation at our hotel. We are glad to have you as our guest and look forward to serving you during your stay.
If there are any problems during your stay, please do not hesitate to contact us at __________. We will do our best to resolve any issues and make your stay as pleasant as possible.
Thank you for choosing our hotel and we hope to see you soon.
Sincerely,
Your Name
How To Write A Letter Of Confirmation For Hotel Booking Sample Template
If you are looking to book a hotel, you will likely need to send a confirmation letter. Here are 5 tips for creating a confirmation letter for hotel booking.
1. Keep it Short and Sweet
Confirmation letters should be kept short and to the point. Simply confirming the reservation and providing any additional information is all that is needed in most cases.
2. Include Your Hotel Address
Include your hotel address in the letter so the recipient knows where to send the key.
- Include your Name and Phone Number
Include your name and phone number so the recipient knows who to contact if there are any problems with the reservation.
4. Include the Date of the Reservation
Include the date of the reservation so the recipient knows when to expect the confirmation letter.
5. Include a Copy of the Room Reservations
Include a copy of the room reservations so the recipient knows the details of the reservation.