In this article, we will learn how to write a letter to decline renewal of lease house.
Writing a letter to decline renewal of lease house can be a fun and easy way to show your support.
Here are a few tips to help you write the perfect letter to decline renewal of lease house:
- Explain why you are declining renewal of lease house.
- Avoid using strong words.
- Use polite language.
- State your reasons for declining the renewal of lease.
Let’s dive into some samples.
Letter For Decline Renewal Of Lease House
Here Are Some Samples To Guide You.
Sample #1
Dear [Landlord’s Name],
I hope this letter finds you in good health and spirits. I am writing this letter to inform you that I will not be renewing my lease agreement for the house located at [House Address]. My lease agreement is scheduled to expire on [Lease Expiration Date].
I would like to take this opportunity to express my gratitude for providing me with a comfortable home for the past [Lease Duration] years. However, due to personal reasons, I have decided to move out of the current house and find another suitable living arrangement.
I would like to assure you that I will fulfill all my obligations as per the lease agreement until the date of expiration. I will ensure that the house is returned to you in the same condition as it was when I moved in, with any repairs or damages taken care of.
Please let me know the procedure for the move-out process and any formalities that I need to complete. I would appreciate it if you could communicate the same to me at the earliest convenience.
Once again, thank you for the comfortable stay in your house, and I hope that we can maintain a cordial relationship in the future.
Sincerely,
[Your Name]
Sample #2
Dear [Landlord’s Name],
I am writing to inform you that I will not be renewing my lease for the house located at [Address]. I have enjoyed living in this house for the past [Number of Years], but I have decided to move to another area due to personal reasons.
I would like to thank you for being a great landlord and for the maintenance and repairs you have done on the property during my stay. I have taken good care of the house and I will ensure that it is in the same condition as when I moved in when I vacate.
As per the terms of our lease agreement, I will be vacating the property on [Date of Move Out]. Please let me know if you need me to address any additional requirements before I move out.
Once again, thank you for providing me with a comfortable place to call home for the past few years.
Sincerely,
[Your Name]
Sample #3
Dear [Landlord],
I hope this letter finds you well. I am writing to let you know that I have decided not to renew my lease for the property located at [Address]. My lease is due to expire on [Date], and I will be vacating the property on or before that date.
I want to express my gratitude for the pleasant experience I have had living in your property. I have enjoyed my time here, and I appreciate the attention you have given to addressing any concerns I have had over the past year.
However, as much as I have enjoyed living here, I have decided to move to a new location. This decision is not related to any issue with the property or the landlord, but rather a personal choice.
I understand that I am required to give you [Number of Days] days’ notice before vacating the property, and I will ensure that the property is left in good condition before my departure. I will be available to coordinate with you for the final inspection and handover of the keys.
Once again, thank you for your hospitality and support during my stay. I hope that we can end our landlord-tenant relationship on good terms.
Best regards,
[Your Name]
Sample #4
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you that I will not be renewing my lease for the property located at [Address of the Property] which is set to expire on [Expiry Date of Lease] and will be vacating the property on [Vacating Date].
I have enjoyed living in the property and appreciate the prompt and efficient maintenance services provided by you and your team during my stay. However, I have decided to move to a new location that is closer to my workplace and is more convenient for me.
Please let me know the procedure for returning the keys and the security deposit. I will ensure the property is returned in the same condition as it was during the move-in inspection.
Thank you for your understanding and support during my tenancy. I wish you all the best in finding a new tenant for the property.
Sincerely,
[Your Name]
Sample #5
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to let you know that I will not be renewing my lease for the house at [Address] when it expires on [Date].
I have enjoyed living in this house for the past year, but I have decided that it is time for me to explore other living options. Although I have had a positive experience renting from you, I believe that it is time for me to move on.
I want to thank you for being a responsible landlord and for taking care of any issues or concerns that I had during my tenancy. I appreciate your efforts to maintain the property and ensure that I had a comfortable living experience.
I understand that you may need to find a new tenant to occupy the house, and I am willing to assist in any way I can to help with the transition. Please let me know if there is anything I can do to make the process smoother.
Thank you again for your understanding, and I wish you all the best in finding a new tenant.
Sincerely,
[Your Name]
Letter For Decline Renewal Of Lease House #6
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you that I will not be renewing the lease for the house at [Address] when it expires on [Date].
I have thoroughly enjoyed living in this property for the past year, and I appreciate your willingness to accommodate my needs during my tenancy. However, I have decided to move to a different location for personal reasons, and I will not be able to continue renting this house.
Please let me know what steps I need to take to ensure a smooth and timely move-out process. I will do my best to leave the property in pristine condition and make sure that all outstanding bills are settled before I leave.
Once again, thank you for your understanding, and I hope that the next tenants will enjoy this property as much as I have.
Sincerely,
[Your Name]
Sample #7
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you that I will not be renewing the lease for the house I am currently renting at [Address]. My current lease agreement is set to expire on [Date], and I will be moving out by then.
I want to express my gratitude for allowing me to rent the house for the past [Number of Years/Months]. I have enjoyed my time living here, and I have appreciated the prompt attention you have given to any maintenance or repair issues that arose during my tenancy.
However, after careful consideration, I have decided that it is time for me to move on to a different living situation. While I have enjoyed living in the house, I believe that it is time for me to explore other options.
Please let me know if there is anything I can do to assist with the move-out process. I will ensure that the house is returned to its original condition and that I leave the premises in a clean and orderly state.
Once again, thank you for the opportunity to live in the house, and I wish you all the best in finding new tenants for the property.
Sincerely,
[Your Name]
Sample #8
Dear [Landlord’s Name],
I hope this letter finds you well. As my lease is set to expire on [Lease Expiration Date], I am writing to inform you that I will not be renewing it.
I have thoroughly enjoyed living in your rental property for the past year, and I am grateful for the care and attention you have given to maintaining it. However, the circumstances in my life have changed, and I have decided to look for a new living situation that better suits my current needs.
I understand that the lease agreement requires me to give [Amount of Notice Required] days’ notice before vacating the property, and I want to assure you that I will fulfill this requirement.
In the meantime, I will continue to fulfill my obligations as a tenant, including paying rent on time and maintaining the property in good condition.
Thank you for your understanding in this matter. Please let me know if there is anything else you need from me as we transition out of our lease agreement.
Sincerely,
[Your Name]
Sample #9
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you that I will not be renewing my lease for [House Address] which is due to expire on [Lease Expiration Date]. After much consideration, I have decided to vacate the property once the lease has ended.
I would like to express my gratitude for your support over the years. I have enjoyed living in the property, and you have been an excellent landlord. However, due to personal reasons, I have decided to move on and explore other options.
I would like to remind you that my responsibilities as a tenant will continue until the lease expires. I will ensure that the property is in good condition and that all obligations are fulfilled before vacating the property. I would appreciate it if we could arrange a mutually convenient time for a final inspection of the property.
Please let me know if there are any further steps I need to take to ensure a smooth transition. I would also like to request that my security deposit is returned to me in full once the final inspection of the property is completed.
Again, I thank you for your support, and I wish you all the best in the future.
Sincerely,
[Your Name]
Sample #10
Dear [Landlord’s Name],
I hope this letter finds you well. I am writing to inform you that I will not be renewing my lease for [Address] which is set to expire on [Date]. I have truly enjoyed living in your property and appreciate your kindness and understanding during my tenancy.
However, circumstances have changed, and I have decided to move to a new location. Unfortunately, I am unable to renew my lease for another year. I understand that this may be an inconvenience for you, and I apologize for any trouble this may cause.
Please let me know if there is anything I can do to assist in the process of finding a new tenant for the property. I will ensure that my belongings are removed from the property by [Date], and the property will be left in a clean and orderly condition.
Once again, I want to express my gratitude for your support and kindness during my tenancy. I wish you all the best in your future endeavors.
Sincerely,
[Your Name]
How To Write A Letter For Decline Renewal Of Lease House
As a tenant, it can be a difficult decision to not renew your lease for the house you’re currently renting. Whether it’s because of financial constraints, job relocation, or simply wanting to move to a different location, writing a letter to decline the renewal of your lease can be a daunting task.
Here are six tips to help you write a professional and courteous letter:
1. Start with a proper salutation
Address the letter to your landlord or property manager by their full name or the name they prefer to be called. This sets a formal tone and shows respect.
2. State your intention clearly
Begin the letter by explicitly stating your intention to not renew your lease. This helps to avoid any confusion or misunderstandings.
3. Provide a reason for your decision
While you’re not obligated to provide a reason for your decision, it’s always appreciated. Be honest and straightforward. If it’s a financial issue, state that. If you’re moving to another city or state, share that as well.
4. Be appreciative
Thank your landlord for the opportunity to rent the property and for any positive experiences you had while living there. Acknowledge the effort they put forth to maintain the property and make your stay comfortable.
5. Give ample notice
It’s customary to give your landlord at least 30 days’ notice before vacating the rental property. Be sure to state the date when you will be moving out and when the property will be available for inspection.
6. Close with good wishes
End the letter by expressing your best wishes for the landlord and their future tenants. This shows that you’re leaving on good terms and that you respect their business.