Are you looking for a new job or trying to expand your team? The hiring process can be overwhelming, but one of the most critical steps is extending an offer letter to your potential new hire. A well-crafted offer letter can set the tone for a positive and productive working relationship. But where do you start?
In this blog, we will provide you with a sample template for an informal offer letter that you can use as a guide for your own hiring needs. So sit back, relax, and let’s get started!
Informal Offer Letter Sample Template
Dear [Candidate Name],We are thrilled to offer you a position as [Position] at [Company Name]. This letter serves as a formal offer of employment, and we believe that you will be an excellent addition to our team.
The terms of your offer are as follows:
Job Title: [Position]
Start Date: [Date]
Salary: [Amount]
Benefits: [List of benefits, such as health insurance, retirement plan, etc.]
This offer is contingent upon [any conditions that need to be met before the offer can be finalized, such as a background check or drug test].
To accept this offer, please sign and date a copy of this letter and return it to us within [number] business days. If you have any questions or concerns, please do not hesitate to contact us.
We are excited to have you as part of our team and look forward to your contributions to the company’s success.
Sincerely,
[Your Name]
[Company Name]
Sample 2
Dear [Candidate’s Name],I am pleased to inform you that after careful consideration, we would like to offer you the position of [Job Title] at [Company Name]. We believe that your skills and experience would be a valuable addition to our team.
As discussed during the interview process, your starting salary will be [Salary Amount] per year, with [Number of Days] vacation time and [Number of Sick Days] sick days per year. Additionally, you will be eligible for [Company Benefits], including [Healthcare, Retirement Plans, etc.]. You will be entitled to a [Probationary Period] probationary period, during which we will assess your suitability for the position.
Your start date will be [Date], and your work schedule will be [Schedule]. You will report directly to [Supervisor’s Name] in the [Department/Division].
Please let us know by [Date] if you accept this offer. If you have any questions or concerns, please do not hesitate to contact us.
We are excited about the prospect of you joining our team and look forward to a productive and successful working relationship.
Sincerely,
[Your Name]
[Job Title]
[Company Name]
Sample 3
Dear [Candidate Name],We are pleased to offer you the position of [Job Title] at [Company Name]! We were impressed with your qualifications and experience, and we believe you would be a valuable addition to our team.
As discussed during the interview process, your starting salary will be [Salary Offer] per year, and you will be eligible for [Company Name] benefits package. Your start date will be on [Start Date], and you will report to [Supervisor Name].
Your employment with us will be contingent upon completing a background check and providing verification of your eligibility to work in the United States.
If you accept this offer, please sign the enclosed copy of this letter and return it to us by [Date]. If you have any questions or concerns, please don’t hesitate to reach out to us.
We look forward to welcoming you aboard!
Sincerely,
[Your Name]
[Company Name]
Informal Offer Letter Template
Dear [Candidate],I am pleased to inform you that we would like to offer you the position of [Job Title] at [Company Name]. We were very impressed with your qualifications and experience and believe that you would make a great addition to our team.
Your starting salary will be [Salary Amount] per year, and you will be eligible for [Benefits Package] benefits. We will also provide you with [Training/Development Opportunities] to help you succeed in your new role.
If you accept this offer, we would like you to start on [Start Date]. Please let us know if you need any assistance with the transition or have any questions.
To accept this offer, please sign the enclosed copy of this letter and return it to us by [Deadline]. We look forward to welcoming you to our team.
Sincerely,
[Your Name]
[Company Name]
Sample 5
Dear [Candidate Name],I am thrilled to offer you the position of [Job Title] with [Company Name]. Your skills and experience make you a valuable addition to our team, and we are excited for you to join us.
As we discussed in the interview process, your starting salary will be [Salary Amount] per year. You will also be eligible for our comprehensive benefits package, which includes [list of benefits].
Your start date will be [Start Date], and your work schedule will be [Work Schedule]. Please let me know if there are any special accommodations that you need for your first day.
We are looking forward to having you on board and seeing the contributions you will make to our company. If you have any questions or concerns, please do not hesitate to reach out to me.
Please confirm your acceptance of this offer by signing and returning a copy of this letter to me by [Acceptance Deadline].
Thank you for considering this opportunity. We are excited to welcome you to the team!
Sincerely,
[Your Name]
[Company Name]
Sample 6
Dear [Candidate’s name],I am pleased to offer you the position of [Position name] at [Company name]. We were impressed with your skills and experience during the interview process, and we believe that you would be a valuable addition to our team.
As discussed during our interviews, your starting salary will be [Salary amount] per year, and you will be eligible for benefits, including [List of benefits].
Your start date will be [Start date], and your work schedule will be [Work schedule]. As an employee of [Company name], you will be expected to adhere to our company policies and procedures, including [List of policies and procedures].
Please let us know if you have any questions or concerns about this offer. If you choose to accept this position, please sign and return a copy of this letter by [Date]. We look forward to welcoming you to our team!
Sincerely,
[Your name]
[Company name]
Informal job offer letter or email – Letter Sample
Dear [Applicant’s Name],I am pleased to inform you that after reviewing your application and conducting interviews, we have decided to offer you the [Job Title] position at our company. We were impressed with your qualifications, experience, and enthusiasm for the role, and we believe you would be a valuable addition to our team.
As per our discussion, the position comes with a [Salary/Hourly Rate] compensation package, along with [Benefits/Perks]. The start date for the position is [Date] and the office timings will be [Timings].
Before we proceed with the onboarding process, we would like to clarify a few details regarding your acceptance of the offer. Kindly confirm your acceptance by [Date] by replying to this email.
Once again, congratulations on your new role, and we look forward to having you join our team.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
Sample 8
Dear [Candidate],I am thrilled to offer you the position of [Job Title] at [Company Name]. Your experience, skills, and passion for [specific industry or job function] make you an excellent fit for our team, and we are excited to welcome you aboard.
As discussed during our interviews, your primary responsibilities in this role will include [list of key responsibilities]. We also expect you to contribute your unique talents and insights to help us achieve our company goals.
In terms of compensation, we are offering a salary of [salary amount] per year, along with a comprehensive benefits package that includes [list of benefits]. We believe this is a competitive offer that reflects your skills and qualifications, as well as our commitment to investing in our employees.
If you accept this offer, we will schedule your start date for [date]. Please let us know your decision by [date], so we can make the necessary arrangements.
We are excited about the possibility of working with you and confident that you will make valuable contributions to our team. If you have any questions or concerns, please don’t hesitate to reach out.
Sincerely,
[Your Name]
Sample 9
Dear [Candidate Name],I hope this letter finds you well. I am pleased to inform you that you have been selected for the position of [Job Title] at [Company Name]. Your skills, experience, and qualifications have impressed us, and we believe that you will be a great addition to our team.
Your starting salary will be [Salary], and you will receive [Benefits]. Your work schedule will be [Schedule], and your start date will be [Start Date]. You will report directly to [Supervisor Name], who will provide you with further details about your job responsibilities.
Please note that this offer is contingent upon the successful completion of a background check and any other pre-employment requirements. You will receive more information on these requirements from our HR department.
If you accept this offer, please sign and return the enclosed employment agreement within [Timeframe]. This document outlines the terms and conditions of your employment, including your salary, benefits, work schedule, and other important information.
We look forward to welcoming you to our team and working with you. If you have any questions or concerns, please do not hesitate to reach out to me or our HR department.
Sincerely,
[Your Name]
[Company Name]
Sample 10
Dear [Candidate Name],I am pleased to offer you the position of [Position] at [Company Name]. We were impressed by your qualifications and experience during the interview process and believe that you will be a valuable addition to our team.
Your starting salary will be [Salary] per year, with [Benefits]. Your start date will be [Start Date], and you will report to [Supervisor/Manager Name].
Please confirm your acceptance of this offer by signing and returning the enclosed copy of this letter by [Date]. If you have any questions or concerns, please feel free to contact me.
We look forward to welcoming you to our team!
Sincerely,
[Your Name]
[Company Name]
Conclusions
In conclusion, using an informal offer letter can be a great way to extend a job offer in a friendly and personal manner. By using a template like the one provided, you can ensure that you include all the necessary information and make a positive impression on the candidate.
Remember to customize the letter to fit your company’s culture and voice, and always be clear about the terms of the offer. With a well-crafted informal offer letter, you can set the stage for a successful hiring process and start building a positive relationship with your new employee.