In this article, we will learn, how to write an approval letter for hotel reservation.
A letter of approval is a powerful tool that can help you save money by approving your hotel booking.
Here are a few tips to help you write the perfect letter to approve your hotel booking:
- Start with a brief introduction about yourself.
- Describe the events that caused your hotel reservation.
- Explain how your hotel reservation has affected your life.
- Show how your hotel reservation has negatively impacted your finances.
Let’s dive into some examples:
Approval Letter For Hotel Reservation
Here Are Some Samples To Guide You.
Sample #1
Dear [Guest],
We are pleased to confirm your reservation at [Hotel Name] for your upcoming stay from [Check-in date] to [Check-out date]. Your reservation has been approved and we are excited to have you as our guest.
Please note that your reservation includes a [room type] room with [number of beds] bed(s). Should you require any additional amenities or have any special requests, please do not hesitate to contact us.
We look forward to providing you with a comfortable and enjoyable stay at our hotel. If you have any further questions or concerns, please do not hesitate to reach out to us.
Thank you for choosing [Hotel Name] for your stay. We look forward to welcoming you soon.
Sincerely,
[Hotel Name]
Sample #2
Dear [Guest’s Name],
We are pleased to inform you that your hotel reservation has been approved at our establishment. We look forward to welcoming you and providing you with the best possible experience during your stay.
Your booking has been confirmed for [arrival date] to [departure date] for [number of guests] guests. You will be staying in a [room type] room, which includes [room amenities]. Your room rate is [insert room rate] per night and includes [list of inclusions].
Please note that check-in time is at [insert check-in time] and check-out time is at [insert check-out time]. Should you need any assistance during your stay, please do not hesitate to contact our concierge or front desk staff.
We sincerely hope that your stay with us will be comfortable and enjoyable. Thank you for choosing our hotel for your accommodation needs. We are looking forward to seeing you soon.
Sincerely,
[Hotel’s Name]
Sample #3
Dear [Guest Name],
We are pleased to inform you that your hotel reservation has been approved for the dates of [arrival date] through [departure date]. We look forward to welcoming you to our hotel and providing you with an exceptional experience during your stay.
Your confirmation number is [confirmation number], please quote this number upon arrival at the hotel. Please be assured that we have reserved a [room type] room for you and it will be ready for your arrival.
If you have any questions or special requests, please don’t hesitate to contact us at [hotel contact information]. Our team is always available to assist you in any way we can.
We are delighted that you have chosen to stay with us and we are committed to making your stay comfortable and enjoyable.
Thank you for choosing our hotel and we look forward to seeing you soon.
Best regards,
[Hotel Manager Name]
Sample #4
Dear [Hotel Name],
I am writing to confirm my reservation for a room at your hotel from [arrival date] to [departure date]. My name is [Your Name] and I have made a reservation for a [room type] for [number of persons].
I would like to thank you in advance for your hospitality and for providing me with a comfortable stay. I am looking forward to experiencing the top-notch services and amenities your hotel has to offer.
Please let me know if there is any further information you require from me. I appreciate your prompt attention to this matter.
Thank you for your time and assistance.
Sincerely,
[Your Name]
Sample #5
Dear [Name],
We are pleased to inform you that your hotel reservation has been approved. We have reserved a [type of room] for you at our hotel, [hotel name], for the dates of [check-in date] to [check-out date].
Your reservation includes [list of amenities included in the reservation], and our staff is available 24/7 to assist you with any needs or questions you may have during your stay.
To secure your reservation, we kindly request that you provide us with a valid credit card number to hold the room. Please note that your card will not be charged until check-in, and you may cancel your reservation up to [cancellation policy] without penalty.
Thank you for choosing [hotel name] for your stay. We look forward to welcoming you and providing you with a comfortable and enjoyable experience.
Sincerely,
[Hotel management]
Approval Letter For Hotel Reservation #6
Dear [Guest Name],
We are delighted to confirm your reservation at our hotel for [check-in date] to [check-out date]. Your booking has been made for a [room type] room with [number of guests].
We would like to assure you that we will make every effort to ensure that your stay with us is comfortable and enjoyable. Our hotel staff is dedicated to providing top-notch service, ensuring that you have a memorable experience while you are with us.
Please note that if you are planning to arrive at the hotel after [time], please contact us in advance so that we can make the necessary arrangements to ensure that your check-in goes smoothly.
We look forward to welcoming you to our hotel and hope that you have a wonderful stay with us.
Sincerely,
[Hotel Name]
Sample #7
Dear [Guest Name],
Thank you for choosing [Hotel Name] as your preferred accommodation during your upcoming visit to [Destination]. We are pleased to inform you that your reservation request has been approved and confirmed for the duration of [check-in date] to [check-out date].
We assure you of a comfortable and pleasant stay at our hotel. During your stay, you will have access to our range of facilities and amenities, including [list of facilities and amenities].
Your room reservation includes [room type and rate], and all applicable taxes are included in the total amount of [total cost]. Please note that any additional charges for services used during your stay will be settled at the time of check-out.
We kindly request that you provide us with your arrival time so that we can ensure a smooth check-in process for you. Additionally, should you require any assistance or have any special requests during your stay, our friendly front desk team is available 24/7 to assist you.
Thank you for choosing [Hotel Name] for your stay in [Destination]. We look forward to welcoming you soon.
Warm Regards,
[Your Name]
Sample #8
Dear [Guest Name],
We are delighted to confirm your reservation at [Hotel Name] for [Check-in Date] to [Check-out Date]. We look forward to welcoming you as our valued guest.
Your reservation has been confirmed for a [Room Type] room with [Number of Guests] guests. The room will be equipped with [Amenities Included].
Please note that your reservation includes [Details of any Added Services], which will be charged accordingly. If you have any special requests or requirements, please let us know in advance so that we can ensure your stay is as comfortable as possible.
We would like to remind you that our hotel offers [List of Amenities] for your convenience and enjoyment. We hope you take advantage of our facilities during your stay.
If you have any questions or concerns, please do not hesitate to contact us. We look forward to providing you with a memorable experience at [Hotel Name].
Thank you for choosing to stay with us.
Sincerely,
[Hotel Manager]
Sample #9
Dear [Guest Name],
We are pleased to confirm your hotel reservation at [Hotel Name] for [arrival date] to [departure date]. We look forward to welcoming you to our hotel and providing you with exceptional service and accommodations during your stay.
Your reservation has been confirmed for [type of room booked], with a [view/room preference if requested]. The total cost of your stay will be [total cost], which includes all applicable taxes and fees.
Please note that check-in time is at [check-in time] and check-out time is at [check-out time]. Should you need to make any changes to your reservation, kindly notify us at least 24 hours prior to your arrival date.
We hope that your stay with us will be enjoyable and memorable. Do not hesitate to contact us should you require any further assistance prior to your arrival.
Thank you for choosing [Hotel Name] for your stay. We look forward to hosting you soon.
Sincerely,
[Hotel Representative Name]
Sample #10
Dear [Guest Name],
We are pleased to inform you that your hotel reservation for [Number of Nights] nights at [Hotel Name] has been approved. Your stay will be from [Check-in Date] to [Check-out Date].
We are excited to welcome you to our hotel and are committed to making your stay as comfortable and enjoyable as possible. Our team is dedicated to providing you with excellent service and ensuring that you have an unforgettable experience.
Please note that your reservation is confirmed, and we kindly request that you inform us of any changes or cancellations as soon as possible. In addition, we ask that you provide us with your flight details if you will be arriving by plane so that we can make arrangements for your transportation to the hotel.
We look forward to your arrival and hope that you have a pleasant journey. If you have any questions or concerns, please do not hesitate to contact us.
Sincerely,
[Hotel Manager]
How To Write A Approval Letter For Hotel Reservation
If you’re planning to book a hotel for your next vacation or business trip, you’ll likely need to write an approval letter to secure your reservation. Writing an approval letter for hotel reservation can be a daunting task, especially if you’re not sure what information to include or how to format it.
But don’t worry, we’ve got you covered with these six tips to help you write an effective approval letter for your hotel reservation.
1. Address the letter correctly
The first step in writing an approval letter for hotel reservation is to properly address the letter. Start the letter with the date, followed by the name and address of the hotel you’ll be staying at.
If you have a contact person at the hotel, address the letter to them. If not, you can address it to the hotel manager or reservations department.
2. Introduce yourself and the purpose of your trip
In the opening paragraph, introduce yourself and explain the purpose of your trip. Whether you’re traveling for business or pleasure, it’s important to include the dates of your stay and the type of room you need. This information will help the hotel staff to better fulfill your reservation request.
3. Provide your contact information
Make sure to include your contact information in the letter, including your name, phone number, and email address. This will allow the hotel to easily get in touch with you if they have any questions or need to confirm your reservation.
4. Mention any special requests or requirements
If you have any special requests or requirements for your hotel stay, be sure to mention them in the letter. This could include things like a non-smoking room, a specific view, or accessibility accommodations.
Providing this information up front will help the hotel staff to better prepare for your arrival and ensure that your stay is as comfortable as possible.
5. End with a thank-you and your signature
As you wrap up the letter, be sure to express your gratitude for the hotel’s assistance in making your reservation. Closing with a thank-you note shows that you appreciate the hotel’s help and can help to build a positive relationship with the staff. Don’t forget to sign the letter before sending it off!
6. Keep the letter short and professional
Finally, it’s important to keep the letter short and professional. Avoid using slang or overly casual language, and make sure to proofread the letter for any errors before sending it off.
Keeping the letter professional will help to ensure that the hotel takes your reservation seriously and is more likely to fulfill your request.