In this article, we will learn how to write an approval letter for overtime.
A written request for overtime approval is a great way to ask for additional compensation.
Here are some things to keep in mind when writing an approval letter for overtime:
- Describe the nature of the job responsibilities.
- Make it clear you are requesting additional pay.
- Explain why you believe it would be beneficial to both parties to approve your request.
- Be sure to include any supporting documents that would help the decision-makers understand the details of your request.
Let’s see a sample approval letter for overtime.
Approval Letter For Overtime Sample Template
Here Are Some Samples To Guide You.
Sample #1
Dear [Employer],
We are writing to you to request approval to work an additional thirty (30) hours per week over the next six (6) weeks. Our current workload requires that we work sixty (60) hours per week, but we feel that this additional time would help us to meet the demands of our job more effectively.
We understand that this request may be difficult to approve, but we feel that it is necessary in order to provide the best possible service to our clients. We would be grateful if you could grant us this additional time.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample #2
Dear Employee,
We would like to inform you that you have been approved for an overtime extension for the next two months. We appreciate your hard work and dedication and we hope that this will allow you to continue working your hardest.
Thank you for your continued support.
Sincerely,
The Management
Sample #3
Dear [Employer],
We wanted to let you know that we have approved your request for overtime compensation for the work performed on [Date].[Name of Employee] worked an extra hour beyond the standard 40-hour workweek and was compensated for that time at a rate of [amount].
Thank you for taking the time to submit this request and for understanding our need to adhere to applicable labor laws. We appreciate your cooperation.
Sincerely,
[Employer]
Sample #4
Dear Employee,
Thank you for your hard work and dedication over the past few months. Your efforts have added significant value to our company and we are proud to have you on our team.
We are happy to approve your request for an increased amount of overtime. During the past few months, you have worked more than the standard 40 hours per week, and as such, you have accrued 14 extra hours of work.
We understand that this additional work may have required you to put in extra hours outside of your regular work schedule, and we appreciate your dedication and effort.
We believe that this additional overtime will help you achieve your goals and contribute to the success of our company.
Thank you again for your hard work and dedication. We look forward to seeing continued progress and results from your efforts.
Sincerely,
Your Name
Sample #5
Hello,
We are writing to approve your request for overtime. Overtime is an important tool to help ensure that your employees are able to meet the demands of their job.
We appreciate your efforts to ensure that your employees are able to meet the demands of their job.
Sincerely,
Your Name
Approval Letter For Overtime Sample Template #6
Dear Sir or Madam,
We are writing to Approve an Overtime Request for the ____ Employee.
In support of this Overtime Request, we can provide evidence that the ____ Employee has worked in excess of the 40 Hours per Week Overtime Regulations.
We hope this Approval will be deemed adequate and the Employee will be compensated for their additional hours worked.
Sincerely,
[Your Name]
Sample #7
Dear [Employee],
We appreciate the hard work and dedication you have shown over the past few months. It is clear that you are a valuable contributor to our team, and we would like to offer you the opportunity to work additional hours as needed.
Please find the attached approval letter for overtime. This letter authorizes you to work up to 50 hours in any given week, provided that you are fully compliant with our company policies and procedures.
We strongly advise you to take advantage of this opportunity, as it can help you to improve your productivity and reach your goals.
Thank you for your cooperation.
Sincerely,
[Your Name]
Sample #8
Dear Employer,
I am writing to ask for your approval to work over the standard 40 hours per week. I feel that I can contribute more to the company by working extra time, and I believe that this will be beneficial to both of us.
I understand that you may have already scheduled additional overtime for your employees for the coming year, but I would like to request that I be given the opportunity to work additional hours. I am confident that I can handle the extra work and will not inconvenience you in any way.
Thank you for your time and consideration.
Sincerely,
Your Name
Sample #9
Dear Applicant,
We are pleased to approve your request for overtime compensation for the workweek ending __________.
Your overtime compensation for the workweek ending __________ will be ____________ per hour.
Thank you for your hard work and dedication to your job. We appreciate your efforts and look forward to seeing more from you in the future.
Sincerely,
____________
Sample #10
Dear Employer,
I am writing to request approval for an overtime exemption for the workweek starting _____, ____.
I am requesting an exemption for the workweek starting _____, ____ due to the unusual circumstances of this project. The overtime exemption will apply to all employees working on this project.
I understand that this request may be difficult to approve, but I believe it is necessary in order to meet the deadline. I appreciate your understanding and your commitment to fair and equitable treatment of your employees.
Sincerely,
Your Name
How To Write A Approval Letter For Overtime Sample Template
If you are looking for a way to get approval for overtime hours, you might want to consider using a sample Overtime Approval Letter. Here are six tips for writing an effective letter:
1. Start with a Compliment
Start your letter by complimenting your employee on their hard work. This will show that you appreciate their efforts and will make them feel appreciated.
2. State the Facts
State the specific reasons why you need the employee to work additional hours. For example, you might say that the company is facing a deadline and the employee is the only one who can help.
3. Be Clear and Concise
Be clear and concise in your letter. Make sure you state the specific hours that the employee will be working and the reason for the additional hours.
4. Offer a Solution
Offer a solution to the employee if they are unable to work the additional hours. This can include finding them a replacement or giving them time off.
5. Be As Conciliatory as Possible
Be as conciliatory as possible in your letter. This will show the employee that you are willing to work with them, rather than against them.
6. Send the Letter Immediately
Send the letter immediately. If the employee is unable to work the additional hours, they will need to be available as soon as possible to work those hours.
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