In this article, we will learn how to write an approval letter for a quotation.
A quotation is a document that offers quotations from suppliers to clients.
Quotations are often used to procure items from suppliers to provide better service to customers.
The first step to writing a quotation request approval letter is to get the correct format.
- You should have a clear idea about what you want to say before writing the letter.
- Always refer to the product description and quote terms for the request.
- If there are multiple suppliers to choose from, be sure to mention this in the letter.
- Always sign the letter with your signature or company logo.
- Include a brief statement at the end of the letter regarding the status of the request.
Let’s take a look at some examples.
Approval Letter For Quotation
Here Are Some Samples To Guide You.
Sample #1
Hello,
Thank you for your interest in obtaining a quotation for the printing of your company’s literature.
Below you will find a quote for the printing of 250 copies of your company’s literature. We would be happy to provide a quotation for more copies, or for a different format.
Thank you for your time.
Sincerely,
[Your Name]
Sample #2
Dear _______,
Thank you for your interest in our company and for approving our request for a quotation for quotation for the _____ project. We appreciate your time and effort in evaluating our bid.
We are confident that we can provide you with a quotation that meets your needs and meets or exceeds your expectations. We are committed to providing you with the best possible service and will work diligently to meet your deadlines.
Thank you again for your time and consideration. We look forward to hearing from you soon.
Sincerely,
____________
Sample #3
Dear ____,
Thank you for the quotation you provided for our project. We appreciate your willingness to work with us and are excited to commence work on this project.
We have reviewed your quote and determined that it is within our budget and scope. We would like to proceed with your quote and thank you for your time.
Sincerely,
___
Sample #4
Dear __________,
We are writing to approve the quotation of $__________ for the _____ project. We appreciate your efforts in completing this project on time and within budget.
We would also like to commend you for your excellent work in completing the project on schedule and within budget. Your efforts reflect positively on your organization and we are pleased to have worked with you.
Thank you for your hard work and we look forward to working with you in the future.
Sincerely,
Your name
Sample #5
Dear ____,
We would like to approve the following quotation for your project.
“I am proud to be a part of this company. The people here are amazing and I feel like I am really getting my career started.”
Thank you for submitting this quote for our approval. We appreciate the sentiment and the accuracy of the quote. We are happy to approve it for your project.
Sincerely,
[Your Name]
Approval Letter For Quotation #6
Hello Prospective Client,
Thank you for your interest in our company and our products. We are pleased to provide you with the following approval letter for your quotation.
We would be happy to work with you and provide you with a quotation for the services you require. If you have any questions, please do not hesitate to contact us. We look forward to hearing from you soon.
Sincerely,
Your Name
Sample #7
Dear You,
I am writing to request your approval for the following quotation:
“In order for a company to be successful, it is essential that the management team be able to work together harmoniously.”
I believe this quotation accurately reflects the company culture we are striving for. I believe it is important for all members of the management team to be able to work together harmoniously in order to achieve the company’s goals.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample #8
Dear ____,
We would like to formally approve the following quotation for your use.
“_____ is a great company to work for. The company values its employees and provides excellent benefits.”
We appreciate your interest in our company and the fine work you produce. The company culture is supportive and the benefits are excellent. We look forward to continuing to work with you in the future.
Sincerely,
Your name
Sample #9
Dear
Thank you for submitting your quotation for our upcoming project. We appreciate your willingness to work with us and we are confident that you will provide excellent workmanship and customer service.
We would like to thank you in advance for your cooperation and patience during the quoting process. We will contact you shortly to set up a time for you to view the project specifications and provide you with a quote.
Sincerely,
Your Name
Sample #10
Dear ____,
We are writing to approve the requested quotation for the ____ project. We appreciate the hard work that your team has put into designing and constructing this project, and we look forward to working with you in future endeavors.
Thank you for your continued effort in providing quality services to our company. We value your skills and knowledge in this field, and we are confident that you will continue to provide us with quality work in the future.
Sincerely,
Your name
How To Write A Approval Letter For Quotation
Approval letters are a great way to show your appreciation for someone’s hard work. They can also be used to ask for permission to use someone else’s work.
Here are five tips for writing an approval letter for quotation:
1. Thank the person for their contribution
start off your letter by thanking the person for their contribution. This will show them that you appreciate their work and will help them feel appreciated.
2. Let the person know when you plan to use their work
Let the person know when you plan to use their work. This will help them feel involved and ensure that they are happy with the way their work is being used.
3. Include a copy of the work
Include a copy of the work. This will help the person feel more involved and appreciated.
4. Include a brief explanation of the use
Include a brief explanation of the use. This will help the person understand why you are using their work and will show that you have taken the time to consider their work.
5. Thank the person once again
Thank the person once again. This will show them that you truly appreciate their work and that you are happy to have been able to use it.