A Bulgaria Visa Invitation Letter is needed when you want to invite someone to Bulgaria. It is a formal letter. It confirms you will host them during their visit. This letter supports their visa application. People often need it for family, friends, or business associates.
Writing this letter can seem tricky. But don’t worry, we’ve got you covered. We have created samples for you. These templates will simplify the process.
Our article provides practical examples. You can easily adapt these for your own use. Get ready to write your Bulgaria Visa Invitation Letter with confidence.
Bulgaria Visa Invitation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Visa Invitation Letter for [Applicant’s Full Name]
Dear Sir/Madam,
I am writing this letter to support the visa application of my [Relationship to Applicant], [Applicant’s Full Name], born on [Applicant’s Date of Birth]. [Applicant’s Full Name] resides at [Applicant’s Full Address] and holds passport number [Applicant’s Passport Number], issued by [Issuing Country] on [Issue Date].
I am a citizen/legal resident of Bulgaria residing at [Your Full Address]. My Bulgarian ID number is [Your Bulgarian ID Number]. I am employed as a [Your Profession] at [Your Company Name/Institution] located at [Your Company Address].
I am inviting [Applicant’s Full Name] to visit me in Bulgaria for [Purpose of Visit, e.g., tourism, family visit] from [Start Date] to [End Date]. During their stay, they will be residing with me at my home address.
I will be responsible for [Applicant’s Full Name]’s accommodation and living expenses during their visit. [Optional: Specify other forms of support you will provide, e.g., “I will also assist with their travel within Bulgaria.”]
I kindly request you to grant [Applicant’s Full Name] a visa to visit Bulgaria. I assure you that they will abide by all Bulgarian laws and regulations and will return to their home country before the expiry of their visa.
Thank you for considering this application. Please feel free to contact me if you require any further information.
Sincerely,
[Your Signature]
How to Write Bulgaria Visa Invitation Letter
Subject Line: Laying the Groundwork
Crafting an impeccable subject line is paramount. It’s your first chance to grab the consular officer’s attention. Skip the mundane; eschew generic phrases like “Visa Invitation.” Instead, opt for something specific and perspicacious. For example:
- Subject: Visa Invitation – [Applicant’s Full Name] – Tourist Visit – [Dates of Travel]
- Subject: Invitation Letter for [Applicant’s Full Name] – Attending [Event/Reason] in Bulgaria
This approach provides immediate clarity and sets a professional tone.
Salutation: A Cordial Overture
Begin with a formal greeting. “Dear Sir/Madam” is acceptable, but if you know the specific officer’s name (though unlikely), use it. Ensure impeccable spelling.
- Acceptable: Dear Sir/Madam,
- Preferred (if known): Dear [Officer’s Last Name],
A courteous beginning portends well for the rest of your communiqué.
Introduction: Setting the Stage
Clearly state your purpose upfront. Establish your identity and your relationship to the applicant. Avoid ambiguity.
- “I, [Your Full Name], residing at [Your Full Address], am writing to formally invite [Applicant’s Full Name], residing at [Applicant’s Full Address], to visit me in Bulgaria.”
- “This letter serves as an invitation for [Applicant’s Full Name] to attend [Event/Reason] in Bulgaria from [Start Date] to [End Date].”
Succinctness is valued; don’t belabor the point.
Body Paragraphs: Deeper Elucidation
Provide comprehensive details about the visit. Include the purpose of the visit, the duration, and the applicant’s itinerary. Stipulate who will bear the financial responsibility.
- Purpose of Visit: Clearly articulate why the applicant is visiting. E.g., tourism, visiting family, attending a conference.
- Duration: Specify the exact start and end dates of the visit.
- Itinerary: Briefly outline the applicant’s planned activities. E.g., “During their visit, [Applicant’s Name] will be exploring Sofia, Plovdiv, and the Black Sea coast.”
- Financial Responsibility: State who is responsible for the applicant’s expenses. If you are sponsoring the applicant, explicitly mention this. E.g., “I will assume full financial responsibility for [Applicant’s Name]’s expenses during their stay, including accommodation, food, and travel within Bulgaria.” Alternatively, if the applicant is self-funding: “[Applicant’s Name] will be financially responsible for their own expenses.”
Precision and transparency are crucial.
Your Information: Substantiating Your Claim
Include your personal details to authenticate the invitation. This section should unequivocally verify your legitimacy.
- Full Name: Precisely as it appears on your identification documents.
- Address: Your permanent residential address in Bulgaria.
- Phone Number: A valid and reachable phone number.
- Email Address: A professional email address for correspondence.
- Occupation: Your current employment or profession.
- Bulgarian ID Number (EGN): Essential for verification.
- Copy of your Bulgarian ID: Attach a scanned copy to the letter.
Failing to provide accurate information can undermine your credibility.
Applicant Information: Defining the Visitor
Present the applicant’s details meticulously. Inconsistencies here can raise red flags.
- Full Name: As it appears on their passport.
- Date of Birth: Ensuring accuracy.
- Nationality: Their country of citizenship.
- Passport Number: Including the date of issue and expiry.
- Address: Their permanent residential address.
Closing: Formal Farewell
End with a polite and formal closing. Offer further assistance if needed.
- Acceptable: “Sincerely,” or “Yours Sincerely,”
- Offer of Assistance: “Please do not hesitate to contact me if you require any further information.”
Conclude with your signature – ideally a scanned image of your handwritten signature. Ensure that a clear, scanned copy of your ID or residence permit is attached as supporting evidence.
Bulgaria Visa Invitation Letter: Frequently Asked Questions
This section provides answers to common inquiries regarding Bulgaria visa invitation letters. It aims to clarify the purpose, requirements, and process involved in obtaining this crucial document.
What is a Bulgaria visa invitation letter?
A Bulgaria visa invitation letter is a formal document issued by a host in Bulgaria to a foreign national, inviting them to visit the country. It serves as supporting documentation for a visa application.
Who can issue a Bulgaria visa invitation letter?
Bulgarian citizens, permanent residents, or legally registered companies and organizations in Bulgaria can issue visa invitation letters.
What information should be included in a Bulgaria visa invitation letter?
The letter must include the host’s full name, address, and contact details, as well as the applicant’s full name, passport information, purpose of visit, and planned dates of entry and exit.
Is an invitation letter a guarantee of visa approval?
No, an invitation letter is not a guarantee of visa approval. The final decision rests with the Bulgarian embassy or consulate, based on all submitted documents and the applicant’s individual circumstances.
Where should the invitation letter be submitted?
The original invitation letter, along with other required documents, should be submitted to the Bulgarian embassy or consulate in the applicant’s country of residence.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
