A cancellation letter for a timeshare is a formal request. It ends your timeshare agreement. You might need this if you regret your purchase. Many states have a “cooling-off” period. This lets you cancel within a few days of buying.
This article is here to help. We know writing letters can be tough. That’s why we will share templates. These examples can make it easy. They will help you write your own cancellation letter.
We give you samples you can tweak. These letters address key points. They confirm your intent to cancel. They also request a full refund. Read on to find the right template for you.
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
[Timeshare Company Name]
[Timeshare Company Address]
[Timeshare Company City, State, Zip Code]
Subject: Cancellation of Timeshare Agreement
To Whom It May Concern:
This letter is to formally notify you of my decision to cancel my timeshare agreement. The details of the agreement are as follows:
Agreement Number: [Your Agreement Number]
Date of Purchase: [Date of Purchase]
Resort Name: [Resort Name]
Resort Address: [Resort Address]
I am within the legal cancellation period as defined in the purchase agreement and applicable state law. Therefore, I am requesting a full refund of all monies paid, including any down payment, processing fees, or other charges.
Please confirm receipt of this cancellation request and provide instructions on how and when I can expect to receive my refund. I also request written confirmation that the timeshare agreement is canceled and that I have no further obligations related to this agreement.
Thank you for your time and attention to this matter. I look forward to your prompt response.
Sincerely,
[Your Signature]
Understanding Your Rescission Period
Before you put pen to paper, comprehending your rescission period is paramount. This is your legally mandated window to withdraw from the timeshare agreement without penalty. Miss this deadline, and you’re likely ensnared. Look for this period stipulated in your original contract; it’s typically a few days to a couple of weeks, varying by state. Ignoring this foundational step could doom your cancellation efforts from the outset.
Crafting an Irrefutable Subject Line
Your subject line is your letter’s clarion call. It must be direct and unambiguous. Consider these options:
- Subject: Cancellation of Timeshare Agreement – [Your Name] – [Agreement Number]
- Subject: Notice of Rescission – Timeshare Agreement – [Your Last Name]
- Subject: Termination of Timeshare Contract – [Contract ID]
A well-defined subject line ensures your letter isn’t relegated to the nether regions of their inbox.
The Salutation: Formalities Matter
Address the recipient with unwavering professionalism. If you know the specific individual handling cancellations, use their name. Otherwise, opt for:
- Dear [Timeshare Company Name] Cancellation Department,
- To Whom It May Concern,
- Dear Sir or Madam,
Maintaining a formal tone from the get-go underscores the gravity of your intent.
Articulating Your Intent: Clarity is King
The body of your letter is where you unequivocally declare your intent to cancel. Be straightforward and avoid extraneous details.
- State explicitly that you are exercising your right to rescind the timeshare agreement.
- Reference the original purchase date and agreement number.
- Include the names of all parties listed on the contract.
- Reiterate your desire to cancel the contract entirely and request confirmation of the cancellation.
For instance: “This letter serves as formal notification that I am rescinding the timeshare agreement, number [Agreement Number], entered into on [Date of Purchase], with [Timeshare Company Name]. I request immediate acknowledgement of this cancellation.”
Demanding a Refund (If Applicable)
If you are within the rescission period and entitled to a refund of any monies paid, explicitly state this expectation.
- Clearly state the amount you expect to be refunded.
- Specify the method of refund you prefer (e.g., check, credit card refund).
- Provide the necessary information for the refund (e.g., credit card details, if applicable).
For example: “I expect a full refund of [Amount] to be credited back to the original method of payment within [Number] days.”
The Closing: A Final Flourish of Professionalism
Conclude your letter with a professional closing.
- Use phrases like “Sincerely,” “Respectfully,” or “Yours truly.”
- Leave space for your signature.
- Type your full name beneath your signature.
This final touch reinforces your serious demeanor.
Certifying Delivery: The Prudent Measure
Crucially, send your cancellation letter via certified mail with return receipt requested. This provides irrefutable proof that the timeshare company received your notification within the allotted timeframe. Keep a copy of the letter and the return receipt for your records. This preemptive step can be invaluable should any disputes arise down the line. Do not merely rely on email; tangible proof of delivery is indispensable.
Navigating the process of canceling a timeshare agreement can often be complex. This FAQ section addresses common inquiries related to drafting and submitting effective cancellation letters.
Your letter should include your name, address, timeshare account number, the date of purchase, the resort name and location, and a clear statement of your intent to cancel the contract.
Send the letter to the address specified in your timeshare agreement for cancellation notices. If no address is specified, send it to the resort’s main business office address.
Cancellation periods vary by state and contract, but generally range from 3 to 15 days after the purchase date. Refer to your contract for the exact rescission period.
Should I send the cancellation letter via certified mail?
Yes, sending your letter via certified mail with return receipt requested is highly recommended. This provides proof of delivery and the date it was received.
What should I do if my cancellation request is denied?
If your cancellation is denied within the rescission period, consult with a qualified attorney specializing in timeshare law to explore your legal options.
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