In this article, we will learn how to write a decline invitation letter to bid.
The last thing you want to do after bidding farewell to someone is to end up regretting it.
But if you have already made your mind up to say goodbye, don’t waste time agonizing over how to do it.
Here are a few tips to help you write the perfect decline invitation letter to bid farewell.
- Say thank you in advance.
- Make sure you express your sincere thanks for everything they’ve done for you over the years.
- Keep in mind that you’ll have plenty of time to discuss your relationship when they come to visit your home later this month.
Let’s dive into some samples.
Decline Invitation Letter To Bid
Here Are Some Samples To Guide You.
Sample #1
Dear __________,
We are sorry to hear that you have declined our invitation to bid on the _____ project. We appreciate your time and interest in this project, and we hope that we will be able to work with you in the future.
Sincerely,
Your Name
Sample #2
Hello Bidders,
Thank you for your interest in our project. Unfortunately, we have decided to decline your invitation to bid on this project.
We appreciate your interest, and we apologize if this decision was not what you were hoping for. Thank you for your understanding.
Sincerely,
Your Name
Sample #3
Dear Potential Bidder,
Thank you for your interest in bidding on our project. Unfortunately, we regret to inform you that we will not be able to accommodate your request for bid.
We appreciate your interest in our project and wish you all the best in your future endeavors.
Sincerely,
Your Project Manager
Sample #4
Hello Bidders,
Thank you for your interest in bidding on our project. Unfortunately, we are unable to proceed with your invitation as we have already selected a preferred bidder.
We apologize for any inconvenience this may have caused.
Sincerely,
Your Project Team
Sample #5
Dear Prospective Bidder,
Thank you for your interest in submitting a bid to participate in our upcoming auction. Unfortunately, we regret to inform you that we will not be awarding any contracts to any bidders who have not received a decline invitation letter.
In order to be considered for a decline invitation letter, please first submit a bid for the auction through our online form. If your bid is accepted, we will then send you a decline invitation letter, which you must prominently display on all web and print advertising and materials related to your bid.
We thank you for your interest in submitting a bid, and we apologize for any inconvenience this may have caused.
Sincerely,
Your Auction Company
Decline Invitation Letter To Bid #6
Dear potential bidder,
We hope you received our invitation to submit a bid on our project. Unfortunately, due to current circumstances, we are declining your bid. We appreciate your interest in our project, and we apologize for any inconvenience this may have caused.
Thank you for your time.
Sample #7
Dear __________,
Thank you for your invitation to bid on the project you have posted. We regret to inform you that we will not be able to participate in this project.
Thank you for your time and consideration.
Sincerely,
Your Name
Sample #8
Dear __________,
Thank you for your invitation to bid on the project you have posted. We regret to inform you that we will not be able to participate in this bid.
We appreciate your interest in our company and wish you all the best in your future endeavors.
Sincerely,
Your name
Sample #9
Dear Prospective Bidder,
Thank you for your interest in bidding on the project noted above. Unfortunately, we are sorry to inform you that we have decided not to award the contract to you.
Thank you for your interest and we hope you will find other opportunities to bid on similar projects in the future.
Sincerely,
Your Name
Sample #10
Dear __________,
Thank you for your invitation to bid on the project you are bidding on. Unfortunately, we will not be able to participate in this auction due to our current schedule. We hope you will find another bidder and congratulations on your successful project.
Sincerely,
Your Name
How To Write A Decline Invitation Letter To Bid
If you’re thinking about bidding on a project, but you’re not sure how to make a good decline invitation letter, read on! Here are six tips for crafting a decline invitation letter that will make sure your bid is successful:
1. Establish Your Reasons for Declining
Include clear and concise reasons for declining the project. It’s important that bidders understand why you’re declining, so they don’t feel like they’re being rejected unfairly.
2. Thank the Project Owner for Their Time
Thank the project owner for their time and let them know you’ll be keeping an eye on their project in the future. This will show them you’re interested in working with them in the future.
3. Thank the Team Members for Their Contribution
Thank the team members for their contribution and let them know you’ll be keeping an eye on their future work. This will show them you’re interested in working with them in the future.
4. Let the Project Owner Know When You’ll Bid on Another Project
Let the project owner know when you’ll be bidding on another project and give them your contact information. This will keep them up to date on your projects and make it easier for them to contact you if they have any questions.
5. Sign Off on the Letter
Sign the letter and thank the project owner for their time. Include your contact information so they can reach out to you if they have any questions.
6. Send the Letter via Email
Send the letter via email so you have a copy for your records. You can also save the letter as a PDF if you want to keep it safe.