Decline Letter For Charity Donation (10 Samples)

In this article, we will learn how to write a letter to decline a charity donation.

Declining a donation is just like declining an offer to give something to someone else.

Here are a few tips to help you write a great letter to decline a charity donation:

  1. Be sure to send the letter as soon as possible.
  2. Try to avoid including too much information.
  3. Don’t get too personal.
  4. Always use the correct form.

We will take a look at some samples.

Decline Letter For Charity Donation

Here Are Some Samples To Guide You.

Sample #1

Dear [Donor],

Thank you for your generous donation to [Charity]. Unfortunately, we regret to inform you that we are unable to accept your donation at this time.

We appreciate your support of [Charity] and thank you for considering them in your giving. We apologize for any inconvenience this may have caused.

Sincerely,

[Your Charity]

Decline Letter For Charity Donation

Sample #2

Dear Friend of Charity,

Thank you for your recent donation to your favorite charity. Unfortunately, we regret to inform you that we will no longer be accepting donations from you.

We appreciate your willingness to give to others, but unfortunately we have decided that our resources are better spent elsewhere. Thank you for your understanding.

Sincerely,

[Your Charity]

Sample #3

Dear [Charity],

Thank you for considering me as a donor for your cause. However, I have decided that I will not be donating to you this year.

I appreciate the thought and effort that goes into fundraising for charities, and I am sorry to say that I have decided that this year I will be giving my money to another cause that I feel is more deserving.

Thank you for your time and consideration. I wish you all the best in 2016.

Sincerely,

[Your Name]

Sample #4

Dear [Charity Name],

Thank you for considering a donation to [your charity]. However, we regret to inform you that we will be unable to make the donation this year.

Our financial situation has changed since we made our original donation, and we are unable to give the same amount as last year. We apologize for any inconvenience this may have caused.

Thank you for your understanding.

Sincerely,

[Your Name]

Sample #5

Dear [Charity],

Thank you for your kind offer to donate to our organization. Unfortunately, we have decided to decline your donation.

We appreciate your offer, and we are grateful for the support of organizations who help contribute to the betterment of society. However, we have decided that this donation is not something that will be beneficial to our organization.

Thank you for your consideration, and we hope that you will consider supporting other organizations in the future.

Sincerely,

[Your Name]

Decline Letter For Charity Donation #6

Dear [Charity Name],

I hope this email finds you well.

A few weeks ago, I made a donation to your organization. I wanted to let you know that while the donation was appreciated, I’ve decided to stop donating to charities in the future.

I’ve been giving to charities for over 10 years now and I’ve never had such a negative experience. I’ve had to deal with bureaucracy, fundraising campaigns that are unnecessary and unfair, and organizations that don’t seem to care about the donors or the causes they’re supporting.

It’s become too complicated, time-consuming and disappointing. I’m happy to support good causes, but I’ll be donating directly to the organizations I care about from now on.

Thank you for your time.

Sincerely,

[Your Name]

Sample #7

Dear [Charity],

We hope this letter finds you in good spirits. We regret to inform you that we will not be able to donate to you this year.

We have decided that our resources would be better put towards other charitable organizations that better align with our values. We hope that you understand our decision and that you will continue to do great work in the future.

Sincerely,

[Your Name]

Sample #8

Dear [Charity],

Thank you for your generous donation to [Our Charity]. We are so grateful for your support and your kindness. We appreciate your donation and will be sure to use it to help [Our Charity] in the best way possible.

We hope that you understand that we cannot accept your donation at this time. We apologize for any inconvenience this may cause.

Sincerely,

[Your Name]

Sample #9

Dear Fellow Donor,

We hope that you will continue to support the work of our charity, but unfortunately we have to decline your recent donation.

We appreciate your kind donation, but due to the recent financial crisis we have been forced to reduce our budget significantly. We are grateful for any donations you are able to make, but we are unable to accept any more at this time.

We apologize for any inconvenience this may have caused.

Sincerely,

Your Charitable Organization

Sample #10

Dear [Charity],

Thank you for your generous donation to our organization! We truly appreciate your support and are thrilled to have your donation. However, we regret to inform you that we will not be able to accept your donation.

We appreciate your willingness to donate to our cause, and we thank you for your support. However, we have decided that we will not be able to accept your donation at this time. Thank you for your understanding.

Sincerely,

[Your Name]

How To Write A Decline Letter For Charity Donation

When it comes to giving back to the community, there are a few things you can do to make your donation more effective and impactful.

Here are six tips to help make your decline letter for charity donation as impactful as possible.

1. Be Specific

When declining a donation, be as specific as possible in your explanation. For instance, if you are declining a donation for a particular cause, mention that specifically.

If you are declining a donation for a charity, mention the charity’s name and the specific cause(s) that the donation is being used to support.

2. Make Your Reasons Clear

Your reasons for declining a donation should be clear and concise. Simply stating that you are declining a donation because the cause does not align with your values is not enough. Explain why the donation is not appropriate for you and what you would prefer to donate to instead.

3. Avoid Making Personal Attacks

Personal attacks will not help your cause. Instead, focus on explaining why the donation is not appropriate for you.

4. Be Professional

When declining a donation, be as professional as possible. This means avoiding any language that could be considered offensive or judgmental.

5. Thank the Donor

It is always polite to thank the donor for their donation. This can be done in your letter or in a follow-up email.

6. Make It Clear That the Donation Has Been Declined

Make it clear in your letter that the donation has been declined and why. This will help ensure that the donor knows why their donation was not accepted.

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