Employee Complaint Letter Sample (10 Samples)

In this article, we will learn, how to write an employee complaint letter sample.

Employee complaints letters provide a way for employees to voice their complaints without fear of reprisal.

You have the right to file a complaint against your employer if you feel that your rights or benefits have been violated.

However, if you make a formal complaint, it could be detrimental to your career and you may be subject to disciplinary action.

If you want to make sure that your complaint is addressed professionally and that you can receive satisfaction, you should follow these steps:

  1. Identify the type of complaint.
  2. Describe your complaint in detail.
  3. Include evidence to support your claim.

Let’s take a look at some samples:

Employee Complaint Letter Sample

Here Are Some Samples To Guide You.

Sample #1

Dear [Employer],

I regret to inform you that I will be leaving your company effective immediately.

While I have enjoyed my time working here, I have come to the realization that my career goals do not align with those of your company. My goal is to move up in my field, and unfortunately, that is not the trajectory your company is currently on.

I have put in a lot of effort over the past year and I am confident that I can find a more fulfilling and rewarding career elsewhere. I would like to thank you for my time here, and I wish you the best of luck in the future.


[Your Name]

Employee Complaint Letter Sample

Sample #2

Dear [Employer],

I am writing to express my dissatisfaction with the way I have been treated at [Company Name]. I have been with [Company Name] for [Number of Years] and have always been a valued employee.

However, recently my workload has increased substantially and I feel that my time is not being properly allocated. This has led to me feeling stressed and overwhelmed.

I would like to request a meeting with my supervisor to discuss my concerns. I would also like to be reassigned some of my current responsibilities to make them more manageable. I hope that you will be able to address my concerns soon.


[Your Name]

Sample #3

Dear (Employer Name),

I am writing to bring to your attention a problem that I have been experiencing with my job.

Since I started working here, I have been subjected to discriminatory treatment from my co-workers. They constantly make fun of me and call me names. It is really embarrassing and I don’t feel safe working here anymore.

I would like to ask you to take action to address this issue. I am not sure what I can do to make things better, but I would really appreciate it if you could fix the situation.

Thank you for your time and attention,

(Your Name)

Sample #4

Dear [Employer],

I am writing to complain about the way that I have been treated by [Employee] since I started working here.

First and foremost, I find it extremely disrespectful that [Employee] has been talking to me in a condescending manner all semester long. I have never been spoken to in this way before, and it is really starting to wear on me.

Second, I am extremely disappointed with the way that my work is being done. I have been doing everything that I have been asked to do, and yet my work still isn’t up to par. I think that it would be better for me to leave and find another job that is more suited to my skills.

Thank you for your time,

[Your Name]

Sample #5

Dear [Employer],

I am writing to you to complain about my treatment by [Employee]. I have worked at [Company] for over [Number of Months] and I have NEVER been treated this way.

First, [Employee] came into my office without asking and started talking without waiting for me to answer. Then, when I asked him to stop, he refused and continued talking without waiting for a response. Finally, when I told him again to stop, he screamed at me and said that I was being rude.

This is not the way that I expect to be treated at [Company] and I am disappointed in [Employee]’s behavior. I would like to see [Employee] fired for his behavior and I hope that you will take appropriate action.


[Your Name]

Employee Complaint Letter Sample #6

Dear [Employer],

I am writing to express my dissatisfaction with the way I am treated at work.

I have been with [Employer] for over [X] years, and during that time I have consistently struggled to be recognized and appreciated for my hard work.

I have put in countless hours of overtime, and yet my position has never been upgraded, and I have never been given any opportunities for career growth.

Recently, my boss has started to give me more responsibility, but it is still not enough. I feel like I am constantly being pushed around, and I am not being given the opportunity to show my full potential. I am not happy working here anymore, and I want to leave.

If you would like to discuss my concerns further, please do not hesitate to reach out. I would appreciate it if you could respond to this letter as soon as possible.

Thank you for your time.


[Your Name]

Sample #7

Dear Management,

I am writing to express my dissatisfaction with the way I am being treated at my job. I have been working here for almost a year, and I have never felt so disrespected and unappreciated.

I am a hard worker and I have always done my best to do my job well. But lately, I have been feeling like my efforts are not being appreciated. I have been consistently pushed to the limits, and I have even been told to do things that are clearly against company policy.

I am not happy with the way I am being treated, and I want to be treated with respect. I am requesting that management take action to improve my situation, as soon as possible.

Thank you for your time and attention to this matter.


[Your Name]

Sample #8

Dear Company,

I am writing to express my dissatisfaction with my current job and the way I have been treated.

I have been with your company for three years, and I have enjoyed my time here. However, I have had a recent series of events that have caused me to feel very uncomfortable and mistreated.

I was recently passed up for a promotion that I believe I was fully qualified for, and I am not the only employee who feels this way. I have heard from other colleagues that they have also been passed over for promotions, and they feel that their work is not up to par.

This is not the way that I envisioned my career progressing when I started with the company, and I am not sure how much longer I can stay here if things do not change.

I hope that you will take my complaints seriously and make changes that will make me feel more comfortable and satisfied with my work. Thanks for your time,

[Your Name]

Sample #9

Dear [Employer],

I am writing to you to express my dissatisfaction with my current job situation.

Since I began working at your company, I have not felt appreciated or valued. I have been passed up for promotions and have been given lower-than-expected raises. In addition, I have been repeatedly mistreated by my co-workers.

I have tried to put up with these conditions for as long as I have been with your company, but I am now at my wit’s end. I am looking for a new job and would appreciate it if you could give me an opportunity to interview for any open positions that you may have.


[Your name]

Sample #10

Dear [Employer],

I am writing to express my dissatisfaction with the way I have been treated by you.

Since I have been with you, I have experienced a number of incidents that have consistently been wrong. For example, I was given the wrong shift and then had to work an extra hour without pay. And then, last week, I was given the wrong day off and then had to work the day after.

These incidents have been very frustrating, and I feel that they have impacted my work performance. I am not able to focus on my tasks when I am constantly worried about how my hours are going to be scheduled.

I hope that you will take action to address these issues. I would like to be treated fairly and with respect, and I believe that I am entitled to that.


[Your Name]

How To Write A Employee Complaint Letter Sample

Employee complaints are a common occurrence in any organization. They can be difficult to handle, but with a little preparation and care, they can be handled efficiently and effectively.

Here are five tips for writing an effective employee complaint letter:

1. Establish a timeline for the complaint

When writing an employee complaint letter, be sure to set a timeline for when the issue occurred and when you first notified your supervisor. This will help ensure that your complaint is processed in a timely manner.

2. Be specific

When writing your employee complaint letter, be as specific as possible. For example, if you’re unhappy with your pay, be sure to state how much you’re paid each month and how you feel you’ve been treated compared to your peers.

3. Include documentation

If possible, include documentation with your employee complaint letter. This may include copies of your pay stubs, emails between you and your supervisor, or other relevant documents.

4. Keep a positive attitude

Regardless of the outcome of your employee complaint, keep a positive attitude. This will help to ensure that the process is handled in a constructive manner.

5. Contact your supervisor

If you still have unresolved issues after following the tips in this article, you may want to contact your supervisor. By doing so, you can ensure that your complaint is properly addressed and that you are fully represented.

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