In this article, we will learn how to write an interview reminder email letter template.
We all need to keep our contact information up to date. It helps us get our messages out to our clients and makes us appear professional.
But it’s important to do this without going overboard. This means keeping your emails to a reasonable length and using plain English when writing your correspondence.
In addition, it is wise to use a template so that you can have your messages standardized.
Let’s take a look at a few examples.
Interview Reminder Email Letter Template (10 Samples)
Here Are Some Samples To Guide You.
Sample #1
Hello Applicant,
We hope you have had a great summer and are looking forward to welcoming you to our company. We are reaching out to remind you that we would like to interview you as soon as possible.
As you know, our hiring process is very competitive and we want to make sure that we select the best candidate for our company.
If you would be available for an interview at our office on _____, we would be grateful if you could join us. We look forward to hearing from you and thank you for your time.
Sincerely,
Your Recruiter
Sample #2
Hello,
We hope this email finds you well. It is our hope that you have had a chance to review our upcoming interviewee bio and resume.
We are very excited about having you on board for our upcoming interview. However, in order to ensure accuracy and to protect both you and our interviewee, we would like to remind you of a few important points.
Thank you for your help in preparing for this important meeting.
Sincerely,
Your Company
Sample #3
Hello ____,
We hope this email finds you well. We would like to remind you to schedule a time to come in for an interview with our company. ____ is the time that works best for you, and we will try to accommodate. ____ is the best time for you to come in. ____
We look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample #4
Hello Prospective Employee,
We are writing to remind you about an upcoming interview that we would be very interested in having you attend. We would like to thank you for your interest in joining our team, and we look forward to hearing from you soon.
Sincerely,
Your Company
Sample #5
Hello Prospective Client,
Thank you for considering our company for your next project. We appreciate your interest and look forward to hearing from you soon.
Below you will find a template for an email reminder letter. Please use this as a guide when contacting us to schedule a meeting.
We would be happy to answer any questions you may have about our company or the project you are interested in.
Thank you,
[Your Name]
Interview Reminder Email Letter Template #6
Hello Applicant,
It has been a few weeks since we last spoke and I wanted to remind you that we would like to schedule a time to discuss your qualifications further.
Would you be available to meet for a coffee or lunch next week? I can send you more details if that works better for you.
Thank you for your time,
[Your Name]
Sample #7
Hi {Name},
I hope all is going well. I wanted to remind you that we scheduled an interview with {Company} for next week. Please be on time and ready to go.
Please dress professionally and bring copies of your resume and any letters of recommendation. See you next week!
Best,
{Your Name}
Sample #8
Hello Prospect,
Thank you for considering our company for your next interview! We would like to remind you that our next interview is scheduled for ____ on ____. Please make sure to arrive on time and dress appropriately. We look forward to seeing you there!
Sincerely,
[Your Name]
Sample #9
Hello ____________,
Thank you for agreeing to be interviewed for our upcoming content update. Unfortunately, due to time constraints we have to move our interview up a few weeks.
We apologize for any inconvenience this may have caused.
We will be in touch to confirm the new date and time for the interview.
Thank you for your patience.
Sincerely,
[Your Name]
Sample #10
Hello Prospective Client,
We hope this email finds you well. We wanted to remind you about an upcoming interview with one of our talented professionals. The interview is scheduled for next week and we hope you can make it.
We are confident that you will find our professional very impressive and would like to thank you in advance for your time.
Sincerely,
Your Name
How To Write A Interview Reminder Email Letter Template
When it comes to interviewing potential new employees, one of the most important things you can do is keep your reminder emails fresh and concise.
Here are six tips for creating a reminder email letter template that will help you stay on top of interviews:
1. Keep your reminder email concise
Make sure your reminder email is no more than one or two sentences long, and strive for brevity when writing out your reminder email. This will help you keep your email message on point, and it will be less likely to get lost in your inbox.
2. Use your interview reminder email to keep your interviewees in the loop
Make sure to keep your interviewees updated on the progress of their interviews by including a brief update in your reminder email.
This way, they know that you are still interested in speaking with them, and they won’t feel forgotten about.
3. Use your interview reminder email to keep your interviewees organized
If you have multiple interviewees, make sure to keep their contact information handy in case you need to contact them about their interview status.
It can be helpful to include a list of interview questions that you would like them to answer, in case they are able to provide you with some answers.
4. Plan your reminder email timing carefully
Don’t spam your interviewees with reminders too frequently. Try to stagger your reminder emails over a period of days or weeks, in order to avoid feeling like you are nagging them.
5. Use your interview reminder email to keep your interviewees motivated
If your interviewees are feeling discouraged about their interview chances, include a motivational message in your reminder email.
This way, they will know that you are rooting for them, and they will have the opportunity to feel optimistic about their chances.
6. Use your interview reminder email to stay on top of interviewee scheduling
If you have multiple interviewees, it can be helpful to keep track of their interview dates and times so that you are not scheduling them at the last minute. You can also use this information to plan your reminder email timing.
By using a well-designed reminder email letter template, you will be able to keep your interview process on track and ensure that all of your interviewees feel acknowledged and appreciated.