A Kazakhstan Visa Invitation Letter is important. It’s needed to invite someone to Kazakhstan. They need it for their visa application. You might write this letter as a Kazakhstan resident. A business or organization in Kazakhstan might also write it. It’s common when inviting family, friends, or business partners.
We know writing letters can be hard. Especially legal ones! That’s why we’re here to help.
We have created some templates for you. These are examples of Kazakhstan Visa Invitation Letters. Use our samples as a guide. They will make writing your letter much easier.
Kazakhstan Visa Invitation Letter
[Your Company Letterhead]
[Date]
Embassy of [Relevant Country]
[Embassy Address]
Subject: Invitation Letter for Visa Application
Dear Sir/Madam,
I am writing to invite [Applicant’s Full Name], born on [Applicant’s Date of Birth], nationality [Applicant’s Nationality], passport number [Applicant’s Passport Number], to visit Kazakhstan.
The purpose of their visit is [State Purpose of Visit, e.g., business meetings, tourism]. The intended dates of travel are from [Start Date] to [End Date]. They will be staying at [Hotel Name or Address] in [City, Kazakhstan].
[Applicant’s Full Name] is [Applicant’s Job Title] at [Applicant’s Company Name] in [Applicant’s Country]. [If applicable, briefly explain the relationship between your company and the applicant or their company].
We will be responsible for their accommodation and other expenses during their stay in Kazakhstan. We assure you that [Applicant’s Full Name] will abide by all Kazakh laws and regulations and will depart Kazakhstan before the expiry of their visa.
We kindly request you to grant [Applicant’s Full Name] a visa to visit Kazakhstan. Your assistance in this matter is highly appreciated.
If you require any further information, please do not hesitate to contact us.
Sincerely,
[Your Full Name]
How to Write Kazakhstan Visa Invitation Letter
Subject: Clearly State the Purpose
The subject line should unequivocally indicate the letter’s intent. Eschew ambiguity; a straightforward declaration facilitates swift processing. For instance:
- Subject: Visa Invitation for [Applicant’s Name] – Tourism
- Subject: Visa Invitation for [Applicant’s Name] – Business Visit
Salutation: Adhere to Formalities
Begin with a formal salutation. While familiarity might be tempting, officialdom favors propriety. Acceptable options include:
- “Dear Sir/Madam,” – When the visa officer’s name is unknown.
- “Dear [Visa Officer’s Last Name],” – Use if the name is known, preceded by the appropriate honorific (Mr., Ms., etc.).
Introduction: Establish the Relationship
Clearly articulate your association with the applicant. Substantiate your capacity to invite them, obviating any suspicion. Elaborate on your enterprise, whether it’s a registered company or a residence.
- State your full name and official position (if applicable).
- Provide the name and registration details of your company or organization in Kazakhstan.
- Affirm your relationship to the invitee (e.g., “We are inviting [Applicant’s Name] as a potential business partner”).
Body Paragraph 1: Detail the Applicant’s Information
This segment requires exhaustive detail. Include every pertinent data point that identifies the applicant beyond doubt. Any omission invites scrutiny and potential rejection.
- Full Name: (As it appears on their passport)
- Date of Birth:
- Nationality:
- Passport Number:
- Passport Expiry Date:
- Purpose of Visit: (Be specific – Tourism, Business Meeting, Cultural Exchange, etc.)
Body Paragraph 2: Elucidate the Trip Specifics
Delineate the itinerary with exactitude. Ambiguous travel plans raise red flags. Specify entry and exit points, and articulate the rationale for the stay.
- Proposed Dates of Travel: (From [Date] to [Date])
- Cities to be Visited:
- Point of Entry into Kazakhstan: (e.g., Almaty International Airport)
- Point of Exit from Kazakhstan: (e.g., Astana International Airport)
- Detailed reason for the visit: (Expand on the purpose mentioned earlier. Include specific meeting details, tourist attractions, or planned activities.)
Guarantee of Support: Undertake Responsibility
Explicitly pledge to assume financial and legal responsibility for the applicant during their sojourn in Kazakhstan. This assurance offers the consular officer peace of mind.
- State that you will bear all financial responsibility for the applicant’s accommodation, meals, and other expenses.
- Assert that you will ensure the applicant’s adherence to Kazakhstani laws and regulations during their stay.
- Declare that you will facilitate the applicant’s timely departure from Kazakhstan upon the expiry of their visa.
Closing: Concise Politeness
Conclude with a courteous, yet succinct, closing. Express readiness to provide further information, should it be deemed necessary.
- “Yours Sincerely,” or “Sincerely,”
- Your Full Name
- Your Title/Position
- Your Contact Information (Phone number and Email Address)
- Company Stamp (If applicable)
Frequently Asked Questions: Kazakhstan Visa Invitation Letter
This section addresses common inquiries regarding Kazakhstan Visa Invitation Letters. Understanding the requirements and processes can significantly streamline your visa application.
What is a Kazakhstan Visa Invitation Letter?
A Kazakhstan Visa Invitation Letter (also known as a Letter of Invitation or LOI) is an official document issued by an authorized organization or individual in Kazakhstan, required for most foreign nationals to obtain a Kazakhstan visa. It serves as a guarantee that the applicant has a host in Kazakhstan and outlines the purpose of their visit.
Who needs a Kazakhstan Visa Invitation Letter?
Most foreign citizens require a Visa Invitation Letter to apply for a Kazakhstan visa, with the exception of citizens from countries that have visa-free agreements with Kazakhstan. It is recommended to check the specific visa requirements based on your nationality before applying.
How do I obtain a Kazakhstan Visa Invitation Letter?
You can obtain an invitation letter through a Kazakhstan-based tour operator, a registered business, or a resident individual who is willing to sponsor your visit. The sponsor must apply for the invitation letter through the Ministry of Foreign Affairs or the Ministry of Interior of Kazakhstan.
What information is required to obtain a Kazakhstan Visa Invitation Letter?
Generally, you will need to provide your full name, passport details (including passport number, issue date, and expiration date), date of birth, nationality, purpose of visit, proposed dates of entry and exit, and the city you plan to visit. The sponsor will also need to provide their organizational details and contact information.
How long is a Kazakhstan Visa Invitation Letter valid?
The validity of a Visa Invitation Letter typically corresponds to the duration of the intended stay in Kazakhstan. However, it is crucial to apply for the visa promptly after receiving the invitation letter, as the letter itself has a validity period for visa application purposes.
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