In this article, we will learn how to write a letter of confirmation of order.
If you want to send a confirmation of an order or a quote confirmation, it is important to do so properly.
Here are a few tips to help you write the perfect letter of confirmation of order:
- Make sure the confirmation clearly states the item(s) you confirm and why you confirm it.
- Add your signature at the bottom of the page in blue ink.
- Include the date and time the confirmation was issued.
- Include the address, if applicable.
- Remember to include your company logo and contact information.
Let’s dive into some samples.
Letter Of Confirmation Of Order
Here Are Some Samples To Guide You.
Sample #1
Hello,
We hope this email finds you well. As you may know, we submitted an order for a product recently. Unfortunately, we have received confirmation that the order was cancelled.
We were hoping that you could help us understand why the order was cancelled and what we can do to rectify the situation.
Thank you for your time.
Sincerely,
Your Name
Sample #2
Hello,
I hope this email finds you well. We hope that you have had a chance to review and approve our order. If not, please do not hesitate to contact us at [contact_form_id] so that we may correct the issue.
We would like to confirm that you have approved our order. If you have any questions, please do not hesitate to contact us at [contact_form_id] and we will be happy to assist you.
Thank you for your time and we look forward to doing business with you in the future.
Sincerely,
[Your Name]
Sample #3
Hello,
We hope this email finds you well. We are writing to confirm your order for the <product> .
We have successfully processed your order and have sent you an email with the confirmation code. If you have not received the email, please contact us at <support@company.com> .
Thank you for your business, and we look forward to serving you in the future.
Sincerely,
[Your Name]
Sample #4
Hello,
Thank you for your inquiry regarding our recent order. We apologize for any inconvenience this may have caused. Our order was placed on [date] and was processed and shipped as soon as possible.
We are proud to have partnered with [company name] and look forward to continuing our business relationship. Thank you again for your inquiry and we apologize for any inconvenience.
Sincerely,
[Your Name]
Sample #5
Hello,
Congratulations on your upcoming wedding! We are thrilled to be a part of your special day.
To ensure that everything goes smoothly on your big day, we have prepared a confirmation of order form. This form confirms that you have placed your order with us and will serve as your receipt.
If you have any questions or concerns, please do not hesitate to contact us. We look forward to working with you to make your wedding day perfect.
Sincerely,
The Wedding Coordinators at [Your Wedding Venue]
Letter Of Confirmation Of Order #6
Dear ____________,
We are pleased to confirm your order of ____________. Thank you for your business!
We look forward to shipping your order as soon as possible. In the meantime, please feel free to contact us with any questions or concerns. We would be happy to help.
Thank you again for your order, and we apologize for any inconvenience caused.
Sincerely,
Your Name
Sample #7
Hello!
We are writing to confirm your order of the [product name] which was placed on [Date].
We hope you are enjoying your [product name] and that it is meeting your needs. We will notify you of any changes or updates to your order as soon as possible.
Thank you for your business and we look forward to continuing to serve you in the future.
Sincerely,
[Your Name]
Sample #8
Hello,
Thank you for your interest in ordering from our company. We are pleased to confirm that you have placed an order with us.
We will be shipping your order as soon as possible and we look forward to doing business with you in the future.
Thank you again for your order and we hope to see you soon.
Sincerely,
Your Name
Sample #9
Dear __________,
Congratulations on your upcoming order!
We are very excited to have you as a customer and are committed to providing you with the highest quality products and services.
Thank you for your continued business and we look forward to fulfilling your order.
Sincerely,
Your Name
Sample #10
Dear Ordering Party,
Thank you for your interest in placing an order with our company. We would like to confirm that the order you have placed meets our standards and is in accordance with our policies.
We will process and ship your order as soon as possible. We appreciate your business and look forward to serving you in the future.
Sincerely,
The Ordering Party
How To Write A Letter Of Confirmation Of Order
Here are six tips for writing the perfect letter confirming an order:
1. Clearly state the purpose of the letter
The purpose of a letter confirming an order is to confirm that the customer placed the order and that the order is correct. This letter should not contain any other information.
2. Confirm that the order was placed
Make sure to confirm that the customer placed the order. Include information about the product, quantity, and shipping information.
3. Confirm that the order is correct
Confirm that the order is correct and that the product, quantity, and shipping information are correct.
4. Thank the customer
Thank the customer for placing the order and for their patience.
5. Include a copy of the order
Include a copy of the order so that the customer can verify the order.
6. Include a return policy
Include a return policy so that the customer knows how to return the product if they are not satisfied with it.