In this article, we will learn, how to decline an invitation to have dinner.
The dinner invitation is one of the most common social interactions that people engage in during their day.
However, it is also one of the hardest conversations to have because of all the emotions that come along with it.
Before sending the rejection letter, consider what you want to say.
Do you need to add any justification or give additional information?
Consider the following example:
Letter To Decline A Dinner Invitation
Here Are Some Samples To Guide You.
Sample #1
Dear Friend,
I hope this email finds you well. It was great to see you at our last dinner, and I’m sorry to hear that things have not been going well for you recently.
I wanted to extend an invitation to dinner again, but this time I think it would be better if we could do it over Skype or something. I’m just not in the mood to go out in person right now.
I hope you can understand.
Take care.
Sample #2
Dear (Inviter),
Thank you for considering me for your upcoming dinner party. I’m really excited to join you all in person, but I’m afraid I won’t be able to make it.
I’m sorry to say that I won’t be able to come to your dinner party on (date). I wish you all the best and hope to see you soon.
Sincerely,
(Your Name)
Sample #3
Dear ____________,
Thank you for extending an invitation to dine with you at your home this evening. However, I regret to inform you that I will not be able to make it.
Thank you for your gracious offer and I am sure that you will have a great time without me. I wish you all the best.
Sincerely,
[Your Name]
Sample #4
Dear (Friend or Family Member),
I hope you are doing well! I wanted to reach out and let you know that I will not be able to attend your dinner party that was scheduled for Friday night. I apologize for any inconvenience this may have caused.
I have been feeling a bit under the weather and I think it would be best if I just stayed home. I hope you understand. I wish you all the best and I hope to see you soon.
Sincerely,
(Your Name)
Sample #5
Dear Guest,
Thank you for considering our invitation to attend our upcoming dinner. Unfortunately, we regret to inform you that we will not be able to make it.
We hope you understand our reasons and are able to enjoy the evening with your other guests. We apologize for any inconvenience this may have caused.
Sincerely,
[Your Name]
Letter To Decline A Dinner Invitation #6
Dear Guest,
Thank you for considering our invitation to dine with us at our soon-to-be-open restaurant! We truly appreciate your interest in joining us for a night of delicious food and conversation. However, we regret to report that we have decided to decline your kind offer.
We understand that this may come as a disappointment, but we believe that it is better that we not meet in person. We hope you understand and remain in touch.
Sincerely,
The Management
Sample #7
Hello,
It has come to our attention that you might be having a dinner party soon and we wanted to let you know that we would not be able to attend.
We apologize for any inconvenience this may have caused and please know that we understand if you would like to host the party without us.
Sincerely,
[Your Name]
Sample #8
Hello friends!
I hope you are all doing well. It has been a while since we last spoke and I wanted to reach out and see if you would be interested in joining me for a dinner this upcoming Saturday. We would be able to catch up and enjoy each other’s company.
I know it has been a little while since we last had a chance to get together, so I wanted to make sure that you were still interested. If you are unable to make it, that is totally okay. We can still stay in touch and enjoy each other’s company from afar.
Thank you for your time and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample #9
Dear Guest,
Thank you for considering our invitation to dine with us this evening. We truly appreciate your interest in joining us, but we regret to inform you that we will not be able to join you.
We understand that this may come as a bit of a surprise, but we feel that it would not be right to proceed with the dinner without the full participation of all of our guests. We apologize for any inconvenience this may have caused.
Sincerely,
[Your Name]
Sample #10
Hey everyone,
It’s been a while since we’ve gotten together for drinks or dinner and I wanted to reach out and see if you’re still interested in joining us for a night out. We’ve been wanting to do something special and I think this would be the perfect opportunity.
I’m attaching a PDF of our upcoming dinner invitation and I hope you’re able to make it. We’re really looking forward to seeing you all.
Best,
[Your name]
How To Write A Letter To Decline A Dinner Invitation
When it comes to declining an invitation to a dinner party, there are a few things you can do to make the process as smooth as possible. Here are six tips to help get the job done:
1. Explain your reasons for declining
If you’re declining because you’re already busy that night, be clear about why. For example, you could say that you have a previous engagement or that you’re not feeling well.
If you’re declining because you don’t really know the people who are hosting the party, be clear about that, too. Saying something like, “I’m sorry, but I have a previous engagement and I’m not really familiar with the people who are hosting the party” is generally a polite way to decline.
2. Let the hosts know as soon as possible
If you’re able to, let the hosts know as soon as possible. This way, they won’t have the feeling that you’re avoiding them or that you’re being difficult.
3. Thank the hosts for their invitation and offer to contribute to the party in some way
Thank the hosts for their invitation and offer to contribute to the party in some way. This could be something as simple as saying that you’ll bring a dish or that you’ll be available to chat after the party.
4. Don’t feel obligated to attend the party
If you’re declining because you don’t want to attend the party, be clear about that. Saying something like, “I’m sorry, but I can’t go to the party” is generally polite.
5. Let the hosts know if you have any other plans
If you do have other plans, let the hosts know as soon as possible. This way, they won’t feel left out or abandoned.
6. Thank the hosts for their invitation and offer to contribute to the party in some way
Thank the hosts for their invitation and offer to contribute to the party in some way. This could be something as simple as saying that you’ll bring a dish or that you’ll be available to chat after the party.