Sometimes life throws you a curveball. You might need to travel urgently when your visa extension is still being processed. That’s where a “Letter To Embassy Requesting Travel Authorization While Extension Pending” comes in handy. It’s an official request to the embassy. It asks for permission to travel temporarily. This is while you wait for your visa extension to be approved.
Writing such a letter can be stressful. You want to do it right. After all, your travel plans depend on it! So, we are here to help.
In this article, we will share useful templates. We will provide examples and samples of this letter. These resources will make writing your own letter much easier! We aim to simplify the process. This will ensure your letter is clear, polite, and effective.
Letter To Embassy Requesting Travel Authorization While Extension Pending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Embassy of [Country Name]
[Embassy Address]
Subject: Request for Travel Authorization – Extension Application Pending
Dear Sir/Madam,
I am writing to request authorization to travel outside of [Country Name] while my application for an extension of my current [Visa/Permit Type] is being processed. My current [Visa/Permit Type] is valid until [Expiration Date].
I submitted my extension application on [Date of Application] and received confirmation that it is currently under review (Application Reference Number: [Application Reference Number, if available]).
I need to travel to [Country of Destination] from [Start Date] to [End Date] for [Brief Reason for Travel – e.g., family emergency, business trip, pre-planned vacation]. I have attached copies of [Supporting Documents – e.g., flight itinerary, hotel reservation, invitation letter, medical certificate] to this letter as evidence of my travel plans and the reason for my trip.
I understand that traveling while my extension application is pending may affect its processing. I am prepared to accept any consequences related to my travel. However, I respectfully request that you consider my situation and grant me permission to travel.
I can be reached at the contact information provided above should you require any further information.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write Letter To Embassy Requesting Travel Authorization While Extension Pending
Subject Line: Clear and Concise Mandate
- Begin with a subject line that immediately indicates the nature of your request. Examples include: “Request for Travel Authorization – Extension Application Pending” or “Urgent: Travel Authorization Request – Visa Extension in Process.”
- Clarity obviates any initial ambiguity.
Salutation: Respectful Overture
- Address the letter to the “Visa Officer” or “Embassy of [Country Name].” If you know the specific officer’s name, utilize it; however, it’s often safer to use a general title appropriate to the context.
- Maintain a formal tone. Commence with “Dear Visa Officer” or “Dear Sir/Madam.”
Introduction: State Your Case Immediately
- Start by asserting your identity. Include your full name, passport number, and visa application number (if applicable).
- Explicitly state that you have a pending visa extension application. Provide the date when you submitted the application and the reference number assigned to it.
- Clearly articulate the purpose of your letter: you are seeking travel authorization while your extension is being adjudicated.
Body Paragraph 1: Justification for Travel
- Detail the reasons necessitating your travel. Avoid being nebulous; provide specifics. This could encompass family emergencies, critical business engagements, or obligatory academic commitments.
- Substantiate your claims with documentary evidence where possible. For instance, a medical certificate for a family emergency or an invitation letter from a business associate.
- Specify the intended dates for your travel and the proposed duration of your stay outside the country.
Body Paragraph 2: Reaffirmation of Intent to Return
- Emphasize your unwavering commitment to returning before your current visa expires (or as soon as your extension is either approved or denied). Highlight any ties to the country (e.g., property, employment, family) that underscore this intention.
- Provide assurances that you are cognizant of the immigration regulations and will adhere to them scrupulously.
- Offer to furnish any supplementary information or documentation as may be deemed necessary; proactive facilitation demonstrates good faith.
Closing: Professional Demeanor
- Close with a formal valediction such as “Sincerely” or “Respectfully.”
- Include your full name, contact number, and email address directly beneath your signature.
Attachments: Corroborative Documentation
- Enumerate all attachments at the letter’s conclusion: copies of your passport, visa, extension application receipt, itinerary, supporting documents justifying your travel, and any other pertinent documentation.
- Ensure all documents are meticulously labelled and organized; this aids in expedient processing.
Frequently Asked Questions: Travel Authorization Request to Embassy During Extension Pending
This section addresses common inquiries regarding requesting travel authorization from an embassy while an extension of stay application is still being processed. Please review the following questions and answers for guidance.
Potentially, yes. However, the decision rests entirely with the embassy and depends on their specific policies and the circumstances of your case.
2. What documents should I include in my letter to the embassy?
Include a copy of your passport, visa, extension application receipt, a detailed explanation of your travel plans, and any supporting documents that strengthen your need to travel.
3. How long does it typically take for the embassy to respond to such requests?
Processing times vary significantly. Contact the embassy directly to inquire about their current processing timelines for travel authorization requests.
The chances depend on various factors, including the reason for travel, the strength of your extension application, and the embassy’s policies. There is no guarantee of approval.
Potentially, yes. A denial could raise concerns about your intentions, but the impact on your extension application depends on the specific reasons for the denial.
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