An “H1B Visa Transfer” letter is a formal request. You write it to your current employer. You need it when you want to move your H1B visa to a new employer. Maybe you have a better job offer. Maybe your current job isn’t working out. This letter starts the H1B transfer process.
Writing this letter can feel daunting. Don’t worry, we’ve got you covered. We will share examples and templates. These will make writing your letter easier.
This article provides sample letters. Use these samples as a guide. Tailor them to your specific situation. Get started on your H1B transfer journey today.
Letter To Employer For H1B Visa Transfer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer Name]
[Employer Address]
Dear [Hiring Manager Name],
I am writing to formally request the transfer of my H1B visa sponsorship to [Employer Name]. I have accepted a position as [Your Job Title] with your company, and my start date is scheduled for [Start Date].
I am currently employed by [Current Employer Name] under H1B visa sponsorship, which is valid until [Visa Expiration Date]. My USCIS case number is [USCIS Case Number].
I understand that [Employer Name] will need to file an H1B transfer petition with the United States Citizenship and Immigration Services (USCIS) to authorize my employment. I am prepared to provide all necessary documentation and information to support this process.
I am excited about the opportunity to join [Employer Name] and contribute my skills and experience to your team. I look forward to a smooth transfer process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write Letter To Employer For H1B Visa Transfer
Subject Line: Capture Attention Instantly
- Be succinct: “H1B Visa Transfer Request – [Your Name]” is usually sufficient.
- Avoid ambiguity; clarity is paramount. The subject line should immediately convey the purpose of the email.
- Refrain from using overly ornate language; directness is appreciated.
Salutation: A Cordial Overture
- Address your employer or HR contact using a formal salutation.
- “Dear Mr./Ms./Mx. [Last Name],” is generally appropriate.
- If you have a more collegial rapport, “Dear [First Name],” might suffice, but err on the side of formality.
Body Paragraph 1: Expressing Your Intent
- Clearly state your intention to initiate an H1B visa transfer.
- Mention the name of your prospective employer and their location.
- For instance: “This letter serves to formally notify my intent to transfer my H1B visa to [New Company Name] located in [City, State].”
- Briefly allude to the opportunity without excessive detail.
Body Paragraph 2: Detailing the Rationale (Optional)
- This paragraph is optional but can solidify your professional courtesy.
- If you choose to include it, briefly explain the reasons for the transfer without disparaging your current employer.
- Focus on career progression or alignment with long-term goals.
- For example: “This transfer represents a significant opportunity for me to further develop my skills in [Specific area] and contribute to [Specific industry].”
Body Paragraph 3: Requesting Necessary Documentation
- Politely request the necessary documents required for the H1B transfer process.
- Specifically mention documents like your I-797 approval notice, LCA (Labor Condition Application), and any other relevant paperwork.
- Propose a method for obtaining these documents: “Could you please provide these documents at your earliest convenience? I am available to collect them in person or via secure electronic transmission.”
Offering Assistance and Ensuring a Smooth Transition
- Express your willingness to assist in ensuring a smooth handover of your responsibilities.
- Indicate your commitment to completing ongoing projects or training your replacement.
- For instance: “I am committed to ensuring a seamless transition and am available to assist in any way possible to facilitate the handover of my duties.”
- This demonstrates professionalism and consideration.
Closing: Expressing Gratitude and Final Remarks
- Conclude with a polite closing.
- Express gratitude for the opportunities afforded to you during your tenure.
- “Thank you for your understanding and support during my time at [Current Company Name].” works well.
- Use a formal closing such as “Sincerely,” or “Respectfully,” followed by your name.
Frequently Asked Questions: H1B Visa Transfer Request Letter
This section addresses common inquiries regarding the letter you need to submit to your employer when requesting an H1B visa transfer. Understanding these aspects can facilitate a smoother transition process.
1. Why do I need to write a letter to my employer for an H1B transfer?
The letter formally requests your employer to initiate the H1B visa transfer process on your behalf, providing them with the necessary information to proceed.
2. What information should I include in the H1B transfer request letter?
Include your full name, employee ID, current H1B visa status, details of the new employer, and the effective start date with the new employer.
3. Is there a specific format I should follow for the letter?
While there’s no mandated format, maintain a professional and formal tone. Clearly state your request and provide all relevant details concisely.
4. When should I submit the letter to my current employer?
Submit the letter well in advance of your intended start date with the new employer to allow sufficient time for the H1B transfer process.
5. What happens after I submit the letter to my employer?
Your employer will review your request and, if approved, begin the H1B transfer process by filing a petition with the USCIS on your behalf.
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