Life happens. Sometimes, you need to change your U.S. visa interview date. This is where a “Letter To Reschedule Visa Interview At U.S. Embassy” comes in. You write this letter when you can’t make your original appointment. Unexpected events like illness, travel conflicts, or family emergencies might require you to reschedule.
Writing this letter can feel daunting. Don’t worry. We’re here to help.
We will share letter templates to make it easy. These examples will assist you in writing your own reschedule request. You can easily adjust the samples to fit your situation. Let’s get started.
Letter To Reschedule Visa Interview At U.S. Embassy
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
U.S. Embassy [Embassy Location]
Visa Section
[Embassy Address]
Subject: Request to Reschedule Visa Interview – [Your Name] – [Your Passport Number]
Dear Visa Officer,
I am writing to respectfully request a rescheduling of my visa interview appointment. My interview is currently scheduled for [Original Date] at [Original Time].
Unfortunately, I am unable to attend the interview on the scheduled date due to [Briefly explain reason for rescheduling].
I would be grateful if you could reschedule my interview at your earliest convenience. I am flexible and available on [List available dates/times].
I have attached a copy of my original interview appointment confirmation. My passport number is [Your Passport Number].
Thank you for your understanding and consideration.
Sincerely,
[Your Signature]
How to Write Letter To Reschedule Visa Interview At U.S. Embassy
Subject Line: Clarity Breeds Efficiency
The subject line is your initial handshake. It should immediately convey the letter’s purpose. Avoid ambiguity. Consider these:
- Reschedule Request – U.S. Visa Interview – [Your Name] – [Appointment Date]
- Request to Postpone Visa Interview – [Visa Type] – [Your Passport Number]
- U.S. Visa Interview Rescheduling – [Embassy Location] – [Original Appointment Time]
Salutation: Etiquette Matters
Address the letter with appropriate formality. Impersonal works best.
- “Dear Visa Section”
- “To Whom It May Concern” is acceptable, yet slightly antiquated.
- Avoid specific names unless explicitly provided.
Introduction: Conciseness is Key
Immediately state your intent. A protracted introduction is unwelcome.
- “I am writing to respectfully request a rescheduling of my visa interview, originally scheduled for [Date] at [Time].”
- “This letter serves as a formal request to postpone my visa interview appointment.”
- Include your full name, passport number, and visa type for unequivocal identification.
Reason for Rescheduling: Transparency Fosters Trust
Provide a cogent, albeit brief, explanation. Fabrications are easily detected and detrimental. Adhere to succinct honesty.
- “Due to an unforeseen medical exigency, I am unable to attend the scheduled interview.”
- “A pre-scheduled, unavoidable business commitment conflicts directly with the appointment time.”
- Avoid delving too deeply into personal dramas. A concise, professional justification suffices.
Proposed New Dates: Demonstrating Proactivity
Suggest alternative dates or timeframes. This showcases your commitment to the process.
- “I am available for an interview any time during the week of [Date].”
- “I would be grateful if the interview could be rescheduled to any date after [Date].”
- Flexibility implies eagerness and helps expedite the rescheduling.
Contact Information: Facilitating Communication
Ensure your contact details are current and conspicuous. Omissions impede progress.
- Provide a valid email address and a reachable telephone number.
- Double-check accuracy to preempt any communication breakdown.
- Consider including an alternate contact number.
Closing: Courteous Conclusion
End the letter with a polite and appreciative tone. Leave a lasting positive impression.
- “Thank you for your consideration and understanding in this matter. I eagerly await your response.”
- “I appreciate your time and look forward to confirmation regarding the rescheduled appointment.”
- Use “Sincerely” or “Respectfully” followed by your full name and signature (if sending a physical letter).
Frequently Asked Questions: Rescheduling Your U.S. Visa Interview
This section addresses common inquiries regarding the process of rescheduling a visa interview at a U.S. Embassy. Please review the information below for guidance.
How do I reschedule my U.S. visa interview?
You can typically reschedule your interview through the online portal where you initially booked it. Check the embassy’s website for specific instructions.
Is there a fee for rescheduling my visa interview?
Generally, there is no additional fee for rescheduling as long as it is done within a certain timeframe and following the embassy’s guidelines.
What happens if I miss my visa interview?
Missing your interview without prior rescheduling may require you to book a new appointment and potentially pay the visa application fee again.
How far in advance should I reschedule my interview?
Reschedule your interview as soon as possible if you know you cannot attend the original date, allowing ample time for a new appointment.
Can I reschedule my interview multiple times?
While a single reschedule is usually permitted, multiple reschedulings may be restricted or require justification. Check the specific embassy’s policies.
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