An orthodontist referral letter is simply a recommendation. It is written by a dentist for their patient. The letter suggests the patient see an orthodontist. This is usually for specialized dental treatment. Common reasons include braces or other teeth-straightening procedures.
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Writing referral letters can be tough. That’s why we’re here. We make the process easy. Our goal is to help you write with confidence.
Orthodontist Referral Letter
[Date]
[Referring Dentist’s Name]
[Referring Dentist’s Address]
[Referring Dentist’s Phone Number]
[Referring Dentist’s Email]
[Orthodontist’s Name]
[Orthodontist’s Address]
Dear Dr. [Orthodontist’s Last Name],
I am writing to refer my patient, [Patient’s Full Name], born on [Patient’s Date of Birth], for an orthodontic evaluation.
[Patient’s Full Name] presents with [briefly describe the patient’s orthodontic problem, e.g., severe crowding, significant overbite, crossbite]. [He/She] is [age] years old, and I believe that orthodontic treatment would be beneficial.
I have attached [Patient’s Full Name]’s relevant dental records, including recent radiographs.
Please contact my office at [Referring Dentist’s Phone Number] if you require any further information.
Thank you for your time and consideration.
Sincerely,
[Referring Dentist’s Name]
How to Write an Orthodontist Referral Letter
Subject Line: Clarity is Paramount
The subject line is your first opportunity to grab attention. Be direct and unambiguous.
- Use a concise phrase like “Patient Referral for Orthodontic Evaluation” or “Orthodontic Consultation Request – [Patient Name]”.
- Include the patient’s name for immediate identification.
Salutation: Etiquette Matters
A professional salutation sets a respectful tone. Address the orthodontist properly.
- If you know the orthodontist’s name, use “Dear Dr. [Last Name],”
- If unsure, “Dear Doctor” is an acceptable, albeit less personal, substitute.
Patient Introduction: The Foundation
Introduce your patient with pertinent details. Give the orthodontist a head start.
- State the patient’s full name and age (or date of birth).
- Briefly explain your relationship with the patient (e.g., “I am [Patient Name]’s general dentist.”).
- Mention the duration you have been treating the patient, if applicable.
Reason for Referral: The Crux of the Matter
Clearly articulate why you are referring the patient for orthodontic evaluation. Avoid ambiguity.
- Specify the orthodontic concerns observed during examination (e.g., malocclusion, crowding, open bite, crossbite, skeletal discrepancies).
- Detail any relevant symptoms reported by the patient, such as temporomandibular joint (TMJ) dysfunction or difficulty chewing.
- Include any preliminary treatments attempted or considered, and why they were insufficient.
Pertinent Medical and Dental History: Illuminate the Landscape
Providing a relevant medical and dental history allows the orthodontist to navigate the patient’s overall health context.
- Summarize any significant medical conditions that could impact orthodontic treatment (e.g., bleeding disorders, allergies, medications).
- Outline the patient’s dental history, including previous orthodontic treatment (if any), periodontal status, and caries risk.
- Note any habits like thumb-sucking or tongue-thrusting that could affect orthodontic outcomes.
Clinical Findings: Paint a Picture
Share your clinical observations. Provide the fine details that support your referral.
- Describe any notable intraoral or extraoral findings, such as facial asymmetry, skeletal discrepancies, or soft tissue anomalies.
- Include relevant measurements, such as overjet, overbite, and midline discrepancies.
- Mention any radiographic findings, such as impacted teeth or root resorption.
Closing and Contact Information: Concluding Courtesies
End professionally and provide reliable contact information. Make yourself available for further discussion.
- Express gratitude for the orthodontist’s time and consideration.
- Offer to provide additional information or records upon request.
- Include your name, title, phone number, and email address.
- A professional closing, such as “Sincerely,” or “Best regards,” is appropriate, followed by your signature.
Orthodontist Referral Letter: Frequently Asked Questions
This section addresses common inquiries regarding orthodontist referral letters. Understanding the process can ensure a smooth and efficient transition to specialized orthodontic care.
What is an orthodontist referral letter?
An orthodontist referral letter is a document from your general dentist recommending you to an orthodontist for specialized treatment.
Why do I need a referral letter?
While not always mandatory, a referral letter provides the orthodontist with your dental history and the dentist’s initial assessment, ensuring continuity of care.
What information is typically included in a referral letter?
The letter usually includes your dental history, the reason for referral, any relevant X-rays or images, and the dentist’s contact information.
Can I see an orthodontist without a referral?
Yes, in many cases, you can directly schedule an appointment with an orthodontist without a referral from your general dentist.
How do I obtain a referral letter?
Simply request a referral letter from your general dentist during your regular check-up or a specific appointment to discuss orthodontic concerns.
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