Applying for a New Zealand visa? You may need a “Proof Of Accommodation Letter.” This letter confirms where you will stay in New Zealand. Someone, like a friend or family member, might write it for you. It shows you have a place to live during your visit. This is often needed for tourist or student visas.
Writing this letter can be tricky. What details should you include? How formal should it be? Don’t worry, we’ve got you covered.
We’ll share templates and samples of this letter. Use these examples to make writing your own easy. Get ready to create a perfect Proof Of Accommodation Letter!
Proof Of Accommodation Letter For Visa To New Zealand
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Immigration New Zealand
[Address of Immigration New Zealand]
Subject: Proof of Accommodation for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to confirm that [Applicant’s Name], passport number [Applicant’s Passport Number], will be staying at my property located at [Your Full Address] during their visit to New Zealand.
[Applicant’s Name] intends to stay with me from [Start Date] to [End Date].
I am the owner/tenant of the property and can provide proof of ownership/tenancy upon request. I confirm that I have sufficient space to accommodate [Applicant’s Name] comfortably.
Please find attached a copy of my [Type of Identification – e.g., passport/driver’s license] and proof of my address [e.g., utility bill/bank statement].
I hope this information is helpful for [Applicant’s Name]’s visa application. Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Signature]
How to Write Proof Of Accommodation Letter For Visa To New Zealand
Subject Line: Clarity is Key
The subject line should be impeccably clear. Avoid ambiguity like the plague. Instead, succinctly state the letter’s purpose. For example:
- Subject: Accommodation Confirmation for [Applicant Name] – Visa Application
- Subject: Letter of Accommodation – [Applicant Name], Visa Application
Salutation: Beginning with Respect
Address the recipient correctly. Direct your salutation to the visa applicant. Use formal language unless an informal tone is explicitly permitted; consider these approaches:
- Dear [Applicant Name],
- To Whom It May Concern, (if the applicant’s name is unknown to the accommodation provider.)
Introduction: Setting the Stage
Begin with a succinct declaration of your purpose. State your name (if you are a host) or the name of the accommodation provider, and your relationship to the stated accommodation. Be forthright and avoid meandering.
- “I am writing to confirm that [Applicant Name] is welcome to stay at my/our property located at [Full Address] during their visit to New Zealand for the purposes of [State Purpose].”
- “This letter verifies that [Applicant Name] has confirmed accommodation with [Accommodation Name] at [Full Address] for their impending trip to New Zealand.”
Body Paragraph 1: Delving into Details
The first paragraph of the body should itemize crucial details: dates of stay, the explicit address of the accommodation, and the nature of the accommodation. Clarity is paramount.
- “The confirmed period of stay for [Applicant Name] is from [Start Date] to [End Date].”
- “The full address of the residence is [Full Address], comprising a [Type of Accommodation – e.g., private room, apartment, entire house].”
- “This residence is a [e.g., family home, registered bed and breakfast, rental property] and is suitable for accommodating one person.”
Body Paragraph 2: Assertions and Reassurance
Provide additional information that might allay any concerns of the immigration officials. For instance, detail your legal right to provide accommodation, or any supporting documents you are affixing to the letter.
- “As the homeowner/leaseholder, I possess the right to offer accommodation at this address. A copy of [Supporting Document – e.g., property deed, lease agreement] is attached for verification.”
- “We are a registered accommodation provider and comply with all relevant regulations. Our registration number is [Registration Number] (if applicable).”
- State how the applicant’s accommodation expenses will be handled (if applicable): “Accommodation is provided free of charge,” or “The applicant is responsible for covering their accommodation expenses.”
Contact Information & Verification
Furnishing your contact details lends credibility. Include your phone number and email address; this allows immigration officers to expeditiously verify the information divulged.
- Phone: [Your Phone Number]
- Email: [Your Email Address]
Closing: Formalities and Gratitude
End with a professional closing, expressing gratitude for their time, and reiterating your willingness to assist further. Keep it succinct but polite.
- Sincerely,
- Yours Faithfully, (if you don’t know the name of the Visa Officer)
- [Your Full Name]
- [Your Signature – if sending a physical copy]
- [Date]
Remember to include a digitized copy of your identification (e.g. passport or driver’s license) to bolster the letter’s authenticity.
Frequently Asked Questions: Proof Of Accommodation Letter For New Zealand Visa
Securing the appropriate documentation is crucial when applying for a New Zealand visa. The following FAQs address common inquiries regarding the proof of accommodation letter, a key component of your application.
What is a Proof of Accommodation Letter?
A Proof of Accommodation Letter is a document confirming your lodging arrangements while in New Zealand. It serves as evidence to immigration authorities that you have a place to stay during your visit.
Who should provide the Proof of Accommodation Letter?
The letter should be provided by the person or establishment hosting you. This could be a friend, relative, hotel, hostel, or any other lodging provider.
What information should be included in the letter?
The letter must state your full name, the dates of your stay, the full address of the accommodation, and the name and contact details of the host or establishment providing the accommodation.
Do I need to provide additional documents with the letter?
Yes, you should include a copy of the host’s identification (e.g., passport or driver’s license) and proof of their residency or ownership of the property (e.g., utility bill or property title).
What if I am staying at multiple locations?
If you are staying at multiple locations, you must provide a Proof of Accommodation Letter for each location, covering the specific dates of your stay at each respective address.
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