A Proof Of Accommodation Letter shows where a visa applicant will stay in Nigeria. It’s often needed when applying for a Nigerian visa. Maybe you’re visiting family, friends, or staying at a hotel. The letter confirms your lodging plans to the Nigerian embassy.
Writing this letter can be tricky. You want it to be clear and complete. This helps avoid visa delays or rejection.
Don’t worry, we have you covered! We’ll share templates and examples. These will make writing your Proof Of Accommodation Letter easy. You can quickly create a letter. It will meet all requirements for your Nigerian visa application.
Proof Of Accommodation Letter For Visa To Nigeria
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Embassy of Nigeria
[Embassy Address]
Subject: Proof of Accommodation for [Applicant’s Name] – Visa Application
Dear Visa Officer,
I am writing this letter to confirm that [Applicant’s Name], passport number [Applicant’s Passport Number], will be staying at my residence located at [Your Full Address] for the duration of their visit to Nigeria. The intended period of stay is from [Start Date] to [End Date].
I am a [Your Occupation] and I reside at the above-mentioned address. I am [Your Relationship to Applicant – e.g., a friend, family member, etc.] of the applicant.
I am providing accommodation for [Applicant’s Name] free of charge. My home has adequate space and facilities to ensure a comfortable stay.
Please find attached a copy of my [Your Government-issued ID – e.g., Driver’s License or National ID Card] as proof of my identity and address.
I can be contacted at the phone number and email address provided above if you require any further information.
Sincerely,
[Your Signature]
How to Write Proof Of Accommodation Letter For Visa To Nigeria
Subject Line: Brevity is the Soul of Wit
The subject line must be incisive. Steer clear of ambiguous phrasing. Be explicit: “Accommodation Confirmation for [Applicant’s Name] – Visa Application.” This ensures prompt attention and clarity in purpose.
Salutation: Cordial but Not Fawning
Commence with “Dear Visa Officer,” a formal, yet approachable opening. Eschew informal greetings; officialdom necessitates a modicum of decorum. The salutation establishes an earnest tone.
Body Paragraph 1: Establish Your Credentials
- Begin by stating your full name and address.
- Clearly articulate your relationship to the visa applicant (e.g., family member, friend).
- Assert your residency status in Nigeria (citizen, legal resident).
- Include your phone number and valid email address.
Body Paragraph 2: Accommodation Specifics
Detail the accommodation offered. Omit vagueness; precision is paramount. Specify:
- The full address of the property.
- The type of accommodation (house, apartment, guest room).
- The duration of stay offered to the applicant, with precise start and end dates.
- A declaration guaranteeing the applicant free lodging during their stay.
Body Paragraph 3: Amplifying Assurance
Reiterate your commitment to providing accommodation. Assuage any latent apprehensions the visa officer might harbor. State emphatically that the applicant will have a suitable and safe abode during their sojourn.
Closing: Graciously Formal
Conclude with a conventional closing phrase such as “Sincerely” or “Yours faithfully,” followed by your full name and signature. A digital signature is acceptable if submitting electronically.
Attachments: Substantiating Your Claims
- Include a copy of your identification document (e.g., national ID, driver’s license).
- Attach proof of address—a utility bill or bank statement demonstrating your residency at the stated address.
- If possible, a copy of the property deed or rental agreement further solidifies your claim.
Frequently Asked Questions: Proof of Accommodation Letter for Nigerian Visa
This section addresses common inquiries regarding the proof of accommodation letter required for Nigerian visa applications.
Understanding these requirements can streamline the visa application process.
What is a Proof of Accommodation Letter?
A Proof of Accommodation Letter is a formal document confirming that you have arranged accommodation in Nigeria for the duration of your stay. It serves as evidence that you have a place to reside while in the country.
Who should provide the Proof of Accommodation Letter?
The letter should be provided by the person or entity hosting you in Nigeria. This could be a family member, friend, hotel, or any other establishment providing your accommodation.
What information should be included in the letter?
The letter should include the host’s full name, address, contact information, their relationship to you (if applicable), the full address of the accommodation, and the dates of your intended stay.
Is a hotel booking confirmation sufficient as proof of accommodation?
Yes, a confirmed and verifiable hotel booking confirmation, showing your name, the hotel’s name and address, and the dates of your stay, is generally accepted as proof of accommodation.
What happens if I change my accommodation plans after submitting the letter?
If your accommodation plans change significantly after submitting your visa application, it is advisable to inform the Nigerian embassy or consulate as soon as possible. You may be required to provide updated documentation.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
