Applying for a Spain visa? You’ll likely need to show where you’ll be staying. A “Proof Of Accommodation Letter” helps with that. It is a formal confirmation of your lodging plans. This letter is often required when you’re not staying in a hotel. Think staying with friends, family, or maybe in a private apartment.
Writing this letter can feel tricky. Don’t worry, we have you covered. We’ll share templates and examples.
This article is your shortcut. We provide samples of Proof Of Accommodation Letters. Use these samples to write your own letter. Tailor them to your situation. Make the visa application process easier.
Proof Of Accommodation Letter For Visa To Spain
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy of Spain/Consulate General of Spain]
[Address of Embassy/Consulate]
Subject: Proof of Accommodation for Visa Application – [Applicant’s Name]
Dear Sir/Madam,
I am writing to confirm that [Applicant’s Name], passport number [Applicant’s Passport Number], will be staying at my residence at [Your Full Address] from [Start Date] to [End Date].
[He/She] will have [his/her] own [room/bed] during [his/her] stay.
I am the homeowner/tenant of this property. A copy of my [lease agreement/property deed/national ID card] is attached as proof of my residency.
I am happy to provide any further information you may require. You can contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Signature]
How to Write Proof Of Accommodation Letter For Visa To Spain
Subject Line: Setting the Stage
The subject line is your opening gambit. Be succinct and unmistakably clear. Opt for: “Accommodation Confirmation for [Applicant’s Name] – Visa Application.” This immediately flags the letter’s purpose.
Salutation: A Touch of Formality
Begin with a respectful greeting. If you know the addressee at the Spanish embassy or consulate, use “Dear [Embassy Official’s Name],” otherwise, “To Whom It May Concern” remains a venerable, albeit generic, choice.
Introduction: The Genesis of Your Letter
Clearly state your relationship to the applicant and the purpose of the letter. For example:
- “I, [Your Name], residing at [Your Address], am writing to affirm that [Applicant’s Name] will be residing with me during their visit to Spain.”
- “This letter serves as unequivocal confirmation that [Applicant’s Name] will be accommodated at my residence for the duration of their stay in Spain.”
Underline the authenticity of your affirmation.
Accommodation Details: The Nitty-Gritty
Furnish comprehensive details about the accommodation. Disclose the following:
- Full address of the residence: Street name, Apartment number (if applicable), City, Postal Code.
- Duration of stay: Start date and end date of the applicant’s intended stay. Be precise to obviate any ambiguity.
- Nature of the accommodation: Is it a spare room, apartment, or house? A succinct description suffices.
Your Information: Establishing Credibility
Provide your personal details to lend credence to the letter. Crucially include:
- Full Name
- Address
- Phone Number
- Email Address
- A copy of your identification document (e.g., passport or national ID card). Sending a scanned copy along with the letter fortifies your assertion.
Applicant’s Information: Cross-Referencing
Include the applicant’s pertinent details for easy cross-referencing:
- Full Name (as it appears on their passport)
- Passport Number
- Date of Birth
Closing: A Final Flourish
End with a polite closing, expressing your willingness to provide further assistance. Examples include:
- “Please do not hesitate to contact me should you require further information.”
- “I am available to answer any questions related to this attestation. Thank you for your consideration.”
Conclude with a formal sign-off such as “Sincerely,” or “Yours faithfully,” followed by your signature and printed name. A digitally signed letter is adequate, but a handwritten signature imparts a touch of authenticity.
Proof Of Accommodation Letter For Visa To Spain
This FAQ section addresses common inquiries regarding proof of accommodation letters required for Spanish visa applications.
It aims to provide clarity on the requirements and acceptable documentation.
What is a proof of accommodation letter for a Spanish visa?
It is a formal document confirming your lodging arrangements in Spain during your intended stay. This letter serves as evidence to the Spanish consulate that you have secured a place to stay.
Who should provide the proof of accommodation letter?
The letter should be provided by the person or entity hosting you in Spain. This could be a family member, friend, hotel, or rental property owner.
What information should be included in the letter?
The letter must include the host’s full name, address, contact information, the applicant’s full name, passport number, dates of stay, and a clear statement confirming the applicant will be accommodated at the specified address.
Is a hotel booking confirmation sufficient as proof of accommodation?
Yes, a confirmed hotel reservation including your name, the hotel’s address and contact information, and the dates of your stay is generally accepted as proof of accommodation.
What if I am staying at multiple locations during my trip?
You must provide proof of accommodation for each location you intend to stay at within Spain. This could include multiple hotel bookings, letters from different hosts, or a combination of both.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
