Applying for a Thai visa? You’ll likely need to show where you’ll stay. This is where a Proof of Accommodation letter comes in. It’s a document confirming your lodging details. Someone might need this if staying with a friend or family. It’s common for tourist visas or extended stay visas.
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Proof Of Accommodation Letter For Visa To Thailand
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
Royal Thai Embassy/Consulate
[Embassy/Consulate Address]
Subject: Proof of Accommodation for Visa Application – [Applicant’s Name]
Dear Sir/Madam,
I am writing to confirm that [Applicant’s Name], passport number [Applicant’s Passport Number], will be staying at my property located at [Your Full Address] from [Start Date] to [End Date].
[Applicant’s Name] will be staying as my [Relationship to Applicant – e.g., guest, friend, family member]. There will be no charge for accommodation during this period.
I am the homeowner/leaseholder of the property and can provide proof of ownership/lease upon request.
Please find attached a copy of my [Type of Identification – e.g., passport, driver’s license] for verification purposes.
I hope this letter provides sufficient information for [Applicant’s Name]’s visa application. Please do not hesitate to contact me if you require further details.
Sincerely,
[Your Signature]
How to Write Proof Of Accommodation Letter For Visa To Thailand
Subject Line: Clarity is Key
The subject line should be succinct and unambiguous. Instead of a vague “Accommodation Letter,” opt for something like “Proof of Accommodation – [Your Name] – Thailand Visa Application.” This expedites processing and minimizes ambiguity.
Salutation: Addressing Authority
Begin your letter with a formal salutation. If you know the visa officer’s name, use “Dear Mr./Ms./Mx. [Surname]”. If the name is unavailable, “Dear Visa Officer” is an acceptable commencement. Avoid overly casual greetings.
Body – Section 1: Introducing Yourself and Your Intentions
- Start by stating your name, passport number, and the purpose of your visit to Thailand.
- Clearly mention that the purpose of the letter is to provide proof of accommodation for your visa application.
- Example: “I, [Your Name], passport number [Your Passport Number], am writing to confirm my impending visit to Thailand for [Purpose of Visit] from [Start Date] to [End Date]. This letter serves as proof of my accommodation during this period, submitted in support of my visa application.”
Body – Section 2: Detailing Your Accommodation
This is the cornerstone of your letter. Be comprehensive. This section demands precision and exhaustiveness.
- Specify the full address of your accommodation in Thailand. Include the building name, street address, city, and postal code.
- Indicate the type of accommodation (e.g., hotel, apartment, guesthouse, private residence).
- If staying in a hotel or guesthouse, provide the booking reference number.
- If staying with a friend or family member, state their name, relationship to you, and a brief sentence confirming their residency at the stated address. Their ID copy may be compulsory.
- Include the dates you will be staying at that specific accommodation.
- Example (Hotel): “I have a confirmed reservation at [Hotel Name], located at [Full Address], booking reference number [Booking Reference Number], from [Start Date] to [End Date].”
- Example (Private Residence): “I will be residing at the home of [Friend/Family Member’s Name], located at [Full Address], from [Start Date] to [End Date]. [Friend/Family Member’s Name] is my [Relationship] and resides permanently at the aforementioned address.”
Body – Section 3: Emphasizing Authenticity and Availability for Contact
Reinforce the legitimacy of your claims. This bolsters credibility.
- Reiterate the genuineness of the accommodation arrangement.
- Offer your contact information (phone number and email address) for verification purposes.
- If the accommodation is with a friend or family member, include their contact information as well, with their permission.
- Example: “I attest that the details provided are accurate. I can be reached at [Your Phone Number] or [Your Email Address] for any further clarification. My [Friend/Family Member] can be contacted at [Their Phone Number] or [Their Email Address].”
Closing: Formal Sign-Off
Maintain professionalism until the very last word.
- Use a formal closing such as “Sincerely” or “Yours faithfully.”
- Follow with your full name and signature. If submitting electronically, a typed name is acceptable.
Appendices: Substantiating Evidence
Augment your letter with supplemental documents.
- Include a copy of your hotel booking confirmation or a letter from your host.
- If staying with a friend or family member, append a copy of their identification (e.g., Thai ID card or passport) and a copy of the title deed (if available).
- Attach a copy of your flight itinerary showing your arrival and departure dates.
Proof Of Accommodation Letter For Visa To Thailand
Securing a visa for Thailand often requires documented proof of your accommodation arrangements. This FAQ provides essential information to guide you through the process of obtaining an acceptable proof of accommodation letter.
What is a Proof of Accommodation Letter?
A Proof of Accommodation Letter is an official document confirming your lodging arrangements in Thailand. It serves as evidence to the Thai Embassy or Consulate that you have a place to stay during your visit.
Who needs to provide this letter?
Generally, individuals applying for Tourist Visas, Non-Immigrant Visas (depending on the purpose of stay), or extending their stay in Thailand may be required to submit a Proof of Accommodation Letter.
What information should the letter include?
The letter should specify your full name, passport number, dates of stay, address of the accommodation, contact details of the accommodation provider (if applicable), and a signature from the accommodation provider or property owner.
What types of accommodation are acceptable?
Acceptable forms of accommodation include hotels, hostels, guesthouses, apartments, rented houses, or staying with family/friends. Each requires specific documentation, such as a hotel booking confirmation or a signed letter from your host.
What if I am staying at multiple locations?
If you plan to stay at multiple locations, you must provide proof of accommodation for each location, covering the entire duration of your intended stay in Thailand.
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