A Romania Visa Invitation Letter is a formal document. You need it when inviting someone to Romania. This letter proves your support for their visa application. It shows you’ll host them during their stay. People write it for family, friends, or business partners. They use it to help with the visa process.
Need to write such a letter? You are in the right place. We know it can be tricky. That’s why we’re sharing helpful resources. These examples will make your task easier.
This article provides samples. Use them as guides. Tailor them to your specific situation. Easily write your Romania Visa Invitation Letter.
Romania Visa Invitation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Visa Invitation Letter for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite [Applicant’s Name], born on [Applicant’s Date of Birth], residing at [Applicant’s Address], to visit me in Romania.
I am a Romanian citizen/legal resident currently residing at [Your Address]. My Romanian ID/Residence permit number is [Your ID Number]. I am employed as a [Your Occupation] at [Your Company Name].
I am inviting [Applicant’s Name] to visit me for tourism/personal reasons for a period of [Number] days, from [Start Date] to [End Date]. During their stay, [Applicant’s Name] will be staying with me at my residence.
I will be responsible for [Applicant’s Name]’s accommodation and living expenses during their stay in Romania.
I am providing copies of my Romanian ID/Residence permit, proof of address, and proof of employment to support this invitation.
I assure you that [Applicant’s Name] intends to return to their home country after their visit to Romania. I kindly request you to grant them a visa.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
How to Write a Romania Visa Invitation Letter
Subject Line: Crafting the Initial Impression
The subject line is your clarion call. It should be succinct and instantly reveal the letter’s purpose. Avoid ambiguity and prioritize clarity. Think of it as the elevator pitch for your invitation.
- Clearly state: “Invitation Letter for Visa Application – [Invitee’s Name]”
- Include the inviter’s full name for immediate identification.
- Optionally, add the dates of the intended visit for added context.
Salutation: Setting a Cordial Tone
Begin with a salutation that mirrors respect and warmth. This sets the stage for the rest of your communication. Choose a greeting that aligns with the formality of the relationship.
- Use “Dear [Invitee’s Full Name],” for a formal approach.
- If more familiar, “Dear [Invitee’s First Name],” is acceptable.
- Avoid overly casual greetings like “Hey” – maintain professionalism.
Introduction: Declaring Your Intent
The introductory paragraph must unequivocally state your intention to invite the individual. Be direct and avoid circuitous language. Authenticity anchors your invitation.
- Begin with a clear statement: “I am writing to formally invite [Invitee’s Full Name] to visit me in Romania.”
- Briefly mention your relationship to the invitee (e.g., friend, family member, colleague).
- Include a concise reason for the visit, such as tourism, family celebration, or professional engagement.
Body Paragraphs: Detailing the Visit
This is the nucleus of your invitation, where you furnish all pertinent details regarding the visit. Be meticulous and thorough; omissions can lead to queries or even rejection.
- Dates of Travel: Specify the exact arrival and departure dates.
- Purpose of Visit: Elaborate on the reason for the visit, providing specific activities or events.
- Accommodation Details: Clearly state where the invitee will be staying (your address, hotel name, etc.).
- Financial Responsibility: Explicitly state who will bear the financial burden of the trip (you, the invitee, or both). Include details about covering expenses like flights, accommodation, and daily sustenance.
- Activities: Provide a tentative itinerary if available.
Your Information: Solidifying Credibility
Include detailed information about yourself to bolster the letter’s credibility. Government authorities need to verify your legitimacy and residency status. Transparency is paramount.
- Full Name: As it appears on your official documents.
- Address: Your complete residential address in Romania.
- Contact Information: Phone number and email address.
- Occupation: Your current job title and employer.
- Romanian Identification Information: CNP (Personal Numeric Code) if a citizen, or residency permit details.
Invitee’s Information: For Proper Identification
Provide comprehensive details about the person you are inviting. This section ensures accurate identification and helps avoid any discrepancies during the visa application process. Precision matters.
- Full Name: As it appears on their passport.
- Date of Birth: Essential for identification.
- Passport Number: Including the issue and expiry dates.
- Address: Their current residential address.
- Occupation: Their current job title and employer.
Closing: Expressing Goodwill and Offering Assistance
Conclude the letter with a gracious closing that reiterates your commitment to supporting the visa application. Project confidence and reinforce your willingness to provide further assistance. Leave a lasting positive impression.
- Acknowledge the importance of their visit: “I eagerly anticipate [Invitee’s Name]’s visit to Romania.”
- Offer further assistance: “Please do not hesitate to contact me if you require any further information or documentation.”
- Use a formal closing: “Sincerely,” or “Yours sincerely,” followed by your full name and signature (if sending a hard copy).
Romania Visa Invitation Letter: Frequently Asked Questions
This section addresses common inquiries regarding invitation letters for individuals seeking a Romanian visa. Understanding the requirements and purpose of this document is crucial for a successful visa application.
What is a Romania Visa Invitation Letter?
A Romania Visa Invitation Letter is a formal document written by a Romanian citizen or a legal resident of Romania inviting a foreign national to visit the country.
Who needs an Invitation Letter for a Romania Visa?
Typically, individuals applying for a short-stay visa (e.g., tourism, business, or family visit) from countries whose citizens require a visa to enter Romania may need an invitation letter.
What information should be included in an Invitation Letter?
The letter should include the inviter’s personal information (name, address, contact details, Romanian ID number), the invitee’s personal information (name, date of birth, passport number), the purpose of the visit, the duration of stay, and a declaration of financial responsibility.
Where can I obtain an official Invitation Letter form?
The official Invitation Letter form is available from the Romanian Immigration Office (Inspectoratul General pentru Imigrari).
What happens after the Invitation Letter is issued?
The inviter must register the invitation letter with the Romanian Immigration Office. Once approved, the invitee can include the registered letter in their visa application to the Romanian embassy or consulate.
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