Ever been stuck waiting after a job interview? You poured your heart out. Now, silence. A “Sample Letter to Enquire About Decision On Interview” can help. It’s a polite way to check on your application status. It shows you’re still keen and organized.
This article is your go-to guide. We’ll share ready-to-use sample letters. Use them to ask about your interview outcome. These templates will make things easier for you.
No need to stress over wording. These samples cover various situations. Tweak them to fit your needs. Get the answers you’re waiting for and move forward.
Sample Letter To Enquire About Decision On Interview
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name],
I am writing to follow up on my interview for the [Job Title] position on [Date of Interview]. I enjoyed learning more about the opportunity and discussing how my skills and experience align with the requirements of the role.
I am very interested in this position and eager to know the status of your decision. I would appreciate any update you can provide at this time.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Write Sample Letter To Enquire About Decision On Interview
Subject Line: Succinct and Pertinent
- Craft a subject line that’s direct and easily understood. Avoid ambiguity.
- Examples: “Inquiry Regarding Interview Outcome – [Your Name]”, “Following Up: Interview for [Job Title] – [Your Name]”.
- Keep it concise; recruiters sift through numerous emails daily.
Salutation: Professional Courtesies
- Address the recipient formally, if known: “Dear Mr./Ms./Dr. [Last Name],”
- If the name is unknown, a pragmatic approach is: “Dear Hiring Manager,”
- Avoid casual greetings such as “Hi” or “Hello” in a formal inquiry.
Body Paragraph 1: Reiterate and Refresh
- Start by briefly reminding the recruiter about the interview.
- State the position you interviewed for and the date of the interview. For instance: “I am writing to follow up on my interview for the [Job Title] position on [Date].”
- This provides immediate context and jogs their memory effectively.
Body Paragraph 2: Express Continued Interest
- Reiterate your fervent interest in the role.
- Mention a specific aspect of the job or company that resonates with you. This demonstrates genuine enthusiasm.
- Example: “Following the interview, my eagerness to contribute to [Company Name]’s innovative projects in [Specific Area] has only intensified.”
Body Paragraph 3: The Inquiry
- Subtly inquire about the timeline or decision-making process.
- Phrases like “I would be grateful for an update on the status of my application” or “I understand that the decision-making process may take time, and I would appreciate any insights you can provide” are apt.
- Avoid sounding demanding or entitled.
Closing: Gratitude and Availability
- Express your gratitude for their time and consideration.
- Reiterate your availability for further discussion, should they require it.
- Examples: “Thank you again for your time and consideration. I remain available should you require any further information.”
Valediction: Sign-Off Protocol
- Close with a professional sign-off.
- “Sincerely,” “Respectfully,” or “Best regards,” are all appropriate.
- Follow with your full name and contact information (phone number and email address).
Frequently Asked Questions: Following Up on Your Interview
This section addresses common questions regarding writing a sample letter to inquire about the decision following an interview. Understanding the appropriate tone, timing, and content can significantly impact your professional image.
1. When is the appropriate time to send a follow-up letter?
It is generally recommended to send a follow-up letter or email 7-10 business days after your interview, or after the date they indicated they would make a decision.
2. What information should be included in the letter?
Your letter should briefly reiterate your interest in the position, thank the interviewer again for their time, and politely inquire about the status of your application. Avoid sounding demanding or entitled.
3. What is the best way to send the follow-up – email or postal mail?
Email is generally preferred for its speed and efficiency. However, if the initial correspondence was via postal mail, it may be appropriate to follow up in the same manner.
4. How should I address the recipient in the follow-up letter?
Use the same formal salutation as in your previous communications. If you know their name and title, use “Dear Mr./Ms./Dr. [Last Name],” otherwise, use “Dear Hiring Manager.”
5. What if I don’t hear back after sending a follow-up letter?
If you don’t receive a response within another week, it’s reasonable to assume the position has been filled or they are pursuing other candidates. Continue your job search and consider the opportunity closed.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
