A “Sample Letter To Extend Lease For Rental Property” helps renters. It is used to ask landlords to continue renting a property. You need this letter when your lease is ending soon. You want to stay longer than the original lease term.
This article will provide you with useful templates. We will share examples. These samples make writing easy. You can easily create your own lease extension letter.
We know letter writing can be hard. Our letter samples are designed to help. They will guide you in clearly stating your request. You will be able to effectively communicate with your landlord.
Sample Letter To Extend Lease For Rental Property
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Dear [Landlord’s Name],
I am writing to request an extension of my current lease agreement for the property located at [Rental Property Address]. My current lease is set to expire on [Current Lease Expiration Date].
I have enjoyed living at the property and would like to continue residing here. I am hoping to extend the lease for another [Length of Extension – e.g., 6 months, 12 months].
I am a responsible tenant and have always paid my rent on time and maintained the property in good condition, as outlined in our original lease agreement.
Please let me know if you are open to extending the lease and what the terms of the new lease agreement would be, including any potential changes to the monthly rent. I am available to discuss this further at your convenience. You can reach me by phone at [Your Phone Number] or by email at [Your Email Address].
Thank you for considering my request. I look forward to hearing from you soon.
Sincerely,
[Your Name]
How to Write Sample Letter To Extend Lease For Rental Property
1. Crafting a Compelling Subject Line
The subject line is your initial gambit. It should be concise yet informative, immediately alerting the landlord to the letter’s purpose.
- Option 1: Lease Extension Request – [Your Name] – [Property Address]
- Option 2: Inquiry Regarding Lease Renewal – [Your Name]
- Option 3: Lease Extension Proposal – [Your Address]
2. The Salutation: Setting the Right Tone
A proper salutation establishes a professional and respectful rapport from the outset. Avoid being overly familiar.
- If you know the landlord’s name: “Dear Mr./Ms. [Landlord’s Last Name],”
- If you don’t know the landlord’s name: “Dear [Property Management Company Name],” or “To Whom It May Concern,” (use sparingly)
3. The Opening Paragraph: Stating Your Intent
Clearly and directly state your intention to extend the lease. Ambiguity is your enemy; forthrightness is your ally. Acknowledge the current lease terms.
- “I am writing to express my interest in extending my lease for the property located at [Property Address]. My current lease expires on [Expiration Date].”
- “This letter serves as a formal request to renew the lease agreement for the premises at [Property Address], which is currently set to conclude on [Expiration Date].”
4. Delving into the Nitty-Gritty: Proposed Terms
Here’s where you articulate the specifics of your proposed extension. Be prepared to negotiate, but start with what you desire.
- Duration: Specify the length of the extension (e.g., 6 months, 1 year). “I propose an extension of [Duration] from the current expiration date.”
- Rent: If you’re amenable to the same rental rate, state it. If not, propose a new rate with justification (e.g., market rates, improvements made to the property). “I am requesting the same monthly rental rate/I propose a monthly rental rate of [Amount].”
- Other Terms: Mention any other stipulations, such as maintenance responsibilities or pet policies. “I would like to confirm that all other terms and conditions of the current lease will remain unchanged.”
5. Highlighting Your Virtues: A Tenant of Good Standing
Subtly remind the landlord of your reliability and responsible tenancy. This isn’t about boasting; it’s about reinforcing your value as a tenant.
- “During my tenancy, I have consistently paid rent on time and maintained the property in good condition.”
- “As a responsible tenant, I have always adhered to the terms of the lease agreement.”
6. Expressing Gratitude and Anticipating a Response
A polite expression of gratitude and a clear indication of your eagerness for a response is crucial. Show that you value their time.
- “Thank you for considering my request. I look forward to discussing this matter further and hope to reach a mutually agreeable solution.”
- “I appreciate your time and consideration. Please let me know if you require any further information.”
7. The Closing: A Professional Farewell
End the letter with a professional closing and your contact information. Precision and formality are paramount here.
- “Sincerely,” or “Respectfully,”
- [Your Full Name]
- [Your Phone Number]
- [Your Email Address]
Frequently Asked Questions: Lease Extension Letters
Extending a lease requires clear communication. This FAQ section provides essential information regarding sample lease extension letters, offering guidance for landlords and tenants.
What is a lease extension letter?
A lease extension letter is a formal document used to propose an extension of an existing lease agreement, outlining new terms or reaffirming existing ones.
When should I send a lease extension letter?
Ideally, a lease extension letter should be sent 60-90 days before the current lease’s expiration date, allowing ample time for negotiation and agreement.
What key elements should be included in the letter?
Essential elements include the property address, tenant names, current lease expiration date, proposed new lease term, proposed rent, and signature lines.
What if the proposed terms are not acceptable?
Both parties should engage in open communication to negotiate mutually agreeable terms. A counter-offer can be presented in writing.
Is a lease extension letter legally binding?
Once signed by both the landlord and tenant, a lease extension letter becomes a legally binding amendment to the original lease agreement.
Related:
Sample Letter To Children In Safe Houses
Sample Letter To Clients From Real Estate Assistant
Sample Letter To Clients About Closing A Business
