A “Sample Letter To Tenant Non-Renewal Of Lease” is a notice. It tells a tenant their lease won’t be renewed. Landlords use it when they don’t want to extend a lease. It’s needed before the lease ends. This gives the tenant time to find a new place.
Writing such a letter can be tough. It needs the right wording. It also needs to follow legal rules. Many landlords search for examples and templates. This helps them get it right.
We’ve got you covered. Below, find samples of non-renewal letters. These samples make the process easier. Use them as a guide to write your own letter.
Sample Letter To Tenant Non Renewal Of .Ease
[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip Code]
Subject: Non-renewal of Lease Agreement
Dear [Tenant’s Name],
This letter serves as a formal notification that we will not be renewing your lease agreement for the property located at [Property Address]. Your current lease agreement is scheduled to expire on [Date of Lease Expiration].
As per the terms of your lease agreement, this notice is being provided to you within the required [Number] days prior to the lease expiration date.
We expect you to vacate the premises on or before [Date of Lease Expiration]. Please ensure that the property is left in the condition outlined in your lease agreement, normal wear and tear excepted. We will schedule a walkthrough of the property within [Number] days after you vacate to assess any damages and finalize the security deposit return process.
Please provide us with your forwarding address so that we can return your security deposit, less any deductions for damages beyond normal wear and tear, if applicable. A written explanation of any deductions will be sent to your forwarding address along with the remaining balance of your security deposit, as required by law.
We appreciate your tenancy at [Property Address]. Please do not hesitate to contact us at [Your Phone Number] or [Your Email Address] if you have any questions or require further clarification regarding this notice or the move-out process.
Sincerely,
[Your Name/Company Name]
How to Write Sample Letter To Tenant Non Renewal Of .Ease
Subject Line: Brevity and Clarity
- Commence with a succinct subject line: “Non-Renewal of Lease Agreement.” Eschew ambiguity.
- Include the property address or unit number for expeditious identification.
- For example: “Non-Renewal of Lease Agreement – 123 Oak Street, Apt. #4.”
Salutation: Formality Matters
- Initiate with a formal salutation. Avoid casual greetings.
- Employ “Dear [Tenant’s Name],” if known.
- If the tenant’s name remains elusive, use “Dear Tenant(s).”
Body Paragraph 1: The Aviso
- Declare the non-renewal of the lease outright. Do not prevaricate.
- Specify the date the current lease expires. Precision is paramount.
- Example: “This letter serves as notification that the lease agreement for the property located at [Property Address], which expires on [Date], will not be renewed.”
Body Paragraph 2: Rationale (Optional but Prudent)
- While not always mandated, a brief explanation can mitigate acrimony.
- Possible reasons include: property renovations, change in property use, or personal occupancy.
- Refrain from disclosing reasons that could be construed as discriminatory.
- Example: “The decision not to renew stems from planned renovations to the property commencing shortly after the lease expiration date.”
Body Paragraph 3: Vacating Expectations
- Delineate expectations for vacating the premises.
- Reiterate the required move-out date.
- Mention the condition in which the property should be left (e.g., “broom-clean”).
- Reference the lease agreement’s terms regarding vacating procedures.
- Example: “You are expected to vacate the premises on or before [Date]. The property should be left in broom-clean condition, as stipulated in the lease agreement.”
Body Paragraph 4: Logistics and Contact
- Address procedures for returning keys and scheduling a final walkthrough.
- Provide contact information for inquiries.
- Example: “Please contact [Your Name] at [Your Phone Number] or [Your Email Address] to schedule a final walkthrough and coordinate the return of keys. We recommend scheduling this walkthrough at least one week prior to your move-out date.”
Closing: Cordiality and Closure
- Conclude with a professional closing.
- Acceptable sign-offs include: “Sincerely,” “Regards,” or “Respectfully.”
- Affix your signature, followed by your printed name and title (e.g., Landlord, Property Manager).
Frequently Asked Questions: Non-Renewal of Lease
This section addresses common inquiries regarding a landlord’s decision not to renew a tenant’s lease agreement. Understanding the legal and practical aspects of lease non-renewal is crucial for both landlords and tenants.
What is a non-renewal of lease notice?
A non-renewal of lease notice is a formal written communication from a landlord to a tenant indicating that the lease agreement will not be extended beyond its current expiration date.
When should a non-renewal notice be given?
The timing for providing a non-renewal notice is typically dictated by the lease agreement or local laws. Generally, it should be given 30-60 days prior to the lease expiration date.
What reasons can a landlord use for non-renewal?
Landlords generally have the right not to renew a lease for any reason that is not discriminatory or retaliatory, provided it complies with local laws and the lease agreement.
Does a tenant have recourse if they disagree with the non-renewal?
A tenant’s recourse depends on local laws and the lease agreement. If the non-renewal violates the lease or fair housing laws, the tenant may have legal options.
What information should be included in a non-renewal notice?
A non-renewal notice should include the date, tenant’s name, property address, lease expiration date, and a clear statement that the lease will not be renewed. The notice should also comply with all applicable local laws related to formatting and delivery methods.
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