Selling a property is already a big decision—but selling a property that’s currently being rented out? That adds an extra layer of complexity.
Whether you’re an independent landlord or a property manager overseeing dozens of units, it’s essential to handle this process with legal precision and professional courtesy. And the first—and arguably most important—step is notifying your tenant with a Letter of Intent to Sell.
Why is this letter so critical?
Because it’s not just a formality. It’s your official, written notice to inform your tenant that the property they’re living in is being put up for sale. Depending on your region’s laws, your lease agreement, and the type of tenancy involved, this letter could also impact the tenant’s timeline to vacate or their right to remain after the sale.
That’s why it needs to be:
- Legally compliant
- Professionally written
- Clear and respectful in tone
In this guide, you’ll not only learn how to write a solid intent to sell letter but also get 10 ready-to-use samples for different scenarios—whether your tenant is staying through the sale, moving out early, or needs to coordinate showings with a real estate agent.
Let’s walk through everything you need to know to communicate the sale like a pro—without burning any bridges.
10 Sample Letters to Tenant of Intent to Sell Property
Each of the following sample letters is written for a unique situation. You’re free to copy, paste, and adapt them to fit your scenario.
1. General Notice of Intent to Sell Property (No Immediate Impact on Tenancy)
Subject: Notification of Property Sale
Dear [Tenant’s Name],
I hope this message finds you well. I’m writing to inform you that I have decided to list the property located at [Property Address] for sale. Please be assured that your lease remains in full effect, and you are not required to vacate at this time.
I will provide ample notice for any scheduled showings or inspections and will work around your availability to ensure minimal disruption.
Thank you for your continued cooperation.
Sincerely,
[Your Full Name]
[Contact Information]
2. Notice to Month-to-Month Tenant with 30-Day Move-Out Requirement
Subject: Notice of Property Sale and Termination of Tenancy
Dear [Tenant’s Name],
This letter serves as formal notice that I am selling the rental property at [Address], and as such, I am terminating your month-to-month tenancy.
As required by law, you are given 30 days from the date of this letter to vacate the premises. Please leave the property in good condition and ensure all keys are returned upon move-out.
I appreciate your cooperation and wish you the best.
Sincerely,
[Landlord’s Name]
3. Friendly Letter to Long-Term Tenant with Option to Stay After Sale
Subject: Property Sale Notification – No Changes to Your Lease
Dear [Tenant’s Name],
I want to personally let you know that I am in the process of selling the property you currently occupy at [Address]. Your current lease will be honored by the new owner, and there will be no disruption to your tenancy.
If you have any concerns or questions, feel free to contact me directly.
Warm regards,
[Your Name]
4. Letter Offering Tenant First Right of Refusal (Option to Buy)
Subject: Opportunity to Purchase Rental Property
Dear [Tenant’s Name],
As I prepare to sell the property located at [Address], I wanted to give you the opportunity to purchase it before listing it on the open market.
Please let me know by [Date] if you’re interested, and we can discuss next steps.
Sincerely,
[Landlord’s Name]
5. Letter to Tenant About Property Showings
Subject: Notice of Property Showings
Dear [Tenant’s Name],
As part of the sale process for [Address], I will be scheduling property showings starting on [Date]. Showings will only occur with 24-hour notice, as required by law.
Thank you in advance for your cooperation.
Best regards,
[Your Name]
6. Formal Letter Including Legal Citations (For Professional Landlords)
Subject: Formal Notice of Intent to Sell Property
Dear [Tenant’s Full Name],
Pursuant to [Local Housing Law or Code], this letter serves as official notice that I am selling the property at [Address]. Your lease will remain in effect until [Lease End Date] and any new owner will assume the terms unless notified otherwise.
Please reach out with any concerns.
Sincerely,
[Your Name]
[Your Legal Title or Company Name]
7. Eviction Notice Due to Sale (For Legal Eviction Situations)
Subject: Notice of Lease Termination Due to Property Sale
Dear [Tenant’s Name],
I regret to inform you that I will need to terminate your lease at [Address] due to an impending property sale. As per the legal requirements, you are given [30/60] days’ notice to vacate.
If you have questions about this notice, please contact me directly.
Sincerely,
[Landlord’s Name]
8. Letter Notifying Tenant of Property Transfer to New Owner
Subject: Transfer of Property Ownership
Dear [Tenant’s Name],
I’m writing to inform you that the property at [Address] has been sold, effective [Date]. The new owner, [New Owner’s Name], will assume responsibility for your lease and all landlord duties.
Thank you for being a valued tenant.
Sincerely,
[Previous Landlord Name]
9. Friendly Reminder Letter About Moving Out
Subject: Reminder: Upcoming Move-Out Date
Dear [Tenant’s Name],
Just a friendly reminder that your scheduled move-out date is approaching: [Move-Out Date].
Please make arrangements for cleaning, key return, and final inspection.
Let me know if you have any questions!
Cheers,
[Your Name]
10. Apology Letter for Short Notice on Sale
Subject: Apologies for Short Notice – Property Sale
Dear [Tenant’s Name],
I want to sincerely apologize for the short notice, but I’ve had to list the property at [Address] for sale due to unforeseen circumstances. I will do everything I can to minimize disruption to your tenancy.
Thank you for your understanding.
Warm regards,
[Landlord Name]
Understanding the Intent to Sell Letter
An Intent to Sell Letter is more than just a polite heads-up—it’s a legally sensitive document that outlines your plan to sell the property and what that means for your tenant. Whether you’re dealing with a month-to-month lease, a long-term rental, or a tenant-at-will arrangement, this notice plays a huge role in keeping everything transparent and above board.
Why Send an Intent to Sell Letter?
From a landlord’s perspective, there are several good reasons to notify your tenant in writing:
- It sets the stage for potential property showings
- It lets the tenant mentally (and logistically) prepare for a move—if needed
- It provides a paper trail, which is crucial in case of any legal disputes
- It builds trust and reduces friction by giving tenants time to plan
In my experience, being upfront with tenants early in the sales process often leads to smoother transitions. Honestly, I’ve seen deals fall apart simply because the tenant wasn’t looped in early enough and pushed back when showings started.
How to Write a Letter to Tenant of Intent to Sell Property
Writing one of these letters isn’t rocket science, but a badly written letter can spark confusion or even legal trouble.
Here’s how to get it right:
1. Use Clear Language
Avoid legal jargon (unless you’re citing something intentionally). You want the tenant to understand exactly what’s happening.
2. Be Transparent
Tell the tenant why you’re selling and what it means for them.
3. Stick to Legal Requirements
Include the appropriate notice period (30, 60, or 90 days depending on your jurisdiction).
4. Include Key Details
- Property address
- Date of notice
- Expected sale timeline
- Showings or inspections info
- Contact info
5. Stay Respectful
Even if the tenant has been difficult in the past—this isn’t the time to be passive-aggressive. Keep the tone professional but kind.
