Sample Letter To Terminate Property Real Estate Listing

A “Sample Letter To Terminate Property Real Estate Listing” ends your agreement with a real estate agent. Maybe you’re unhappy with their service. Perhaps you’ve changed your mind about selling. This letter formally cancels your listing agreement.

We know writing this letter can feel tricky. Don’t worry, we’ve got you covered. This article will give you templates and samples.

We aim to make this easy for you. You can use our samples as a starting point. Get ready to write your termination letter with confidence.

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Sample Letter To Terminate Property Real Estate Listing

[Your Name/Company Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Real Estate Agent/Broker Name]
[Real Estate Company Name]
[Real Estate Company Address]
[City, State, Zip Code]

Subject: Termination of Listing Agreement for [Property Address]

Dear [Real Estate Agent/Broker Name],

This letter serves as formal notification that I am terminating the Listing Agreement, dated [Date of Agreement], for the property located at [Property Address].

As per the terms outlined in the agreement, I am exercising my right to terminate the listing. I request that you cease all marketing activities related to the property immediately.

Please confirm receipt of this termination notice and provide documentation regarding any costs incurred up to this date, as detailed in the Listing Agreement. I would also appreciate the return of all copies of the listing agreement and any related documents.

I appreciate your efforts in attempting to sell my property.

Sincerely,

[Your Signature]

How to Write Sample Letter To Terminate Property Real Estate Listing

Subject Line: Be Direct and Unequivocal

Begin with “Termination of Listing Agreement” to ensure immediate clarity.
Include the property address for effortless identification.
Example: “Termination of Listing Agreement – 123 Main Street”

Salutation: Address with Due Deference

Use a formal salutation unless you have a very affable relationship with your agent.
“Dear [Agent’s Name]” or “Dear [Agency Name]” is appropriate.
Avoid overly casual greetings.

Expressing Intent with Lucidity

State your intention to terminate the listing agreement outright.
Be unambiguous; use phrases like “I am writing to formally terminate…”
Reference the date of the original listing agreement to circumvent any ambiguity.
Example: “I am writing to formally terminate the Listing Agreement dated January 1, 2024, concerning the property located at 123 Main Street.”

Justification (Optional, but Prudent)

While not mandatory, a brief explanation can forestall potential disputes.
Keep it concise and professional; avoid accusatory language.
Examples: “Due to evolving personal circumstances…” or “After careful deliberation…”
If you’re genuinely dissatisfied, phrase it delicately: “While I appreciate your efforts, my needs have shifted.”

Remittance of Outstanding Obligations

Inquire about any outstanding financial obligations to the agency.
Request a detailed accounting of any fees or expenses owed.
Propose a method for settling these obligations expediently.
Example: “Kindly furnish a comprehensive statement of any outstanding fees. I propose settling these within 30 days.”

Disposition of Marketing Collateral

Address the return of property keys and the removal of signage.
Request the cessation of all marketing activities forthwith.
Ensure the removal of the listing from all online portals.
Example: “Please arrange for the removal of the ‘For Sale’ sign and the return of all keys. I also request the immediate cessation of all marketing activities related to the property.”

Closing: Cordial yet Firm

End with a professional and courteous closing.
“Sincerely,” or “Best regards,” are suitable closings.
Include your full name and contact information beneath your signature.
Retain a copy of the letter for your records; consider sending it via certified mail for incontrovertible proof of delivery.

Frequently Asked Questions: Terminating a Property Listing Agreement

Terminating a real estate listing agreement requires careful consideration. This FAQ addresses common queries regarding the process, ensuring a smooth and legally sound termination.

What is a listing agreement termination letter?

A listing agreement termination letter is a formal written notice to your real estate agent or brokerage that you are ending the contract before its original expiration date.

When can I terminate a listing agreement?

Termination can occur if both parties agree, or if the agent breaches the contract. Review your agreement for specific clauses allowing termination under certain conditions.

What information should the termination letter include?

The letter should include the property address, the date of the listing agreement, the effective date of termination, and a clear statement of your intent to terminate the agreement. Include your signature and date.

Are there potential costs associated with terminating a listing agreement early?

Depending on the terms of your agreement, you may incur costs such as reimbursement for marketing expenses, cancellation fees, or commission if a ready, willing, and able buyer was found before termination.