A “Sample Letter To USCIS For Name Correction” is a request. It asks USCIS to fix errors. These errors are in your official documents. Maybe your name is misspelled on your Green Card. Or perhaps it’s wrong on your Employment Authorization Document (EAD). You need to correct it right away. Any mismatch between names across your documents can cause problems. This mismatch can lead to delays or denials in your immigration process.
Are you stressing over writing this letter? Relax. We have done the hard work for you.
In this article, we will share sample letters. These templates will simplify the process. You can easily adapt these samples. Make them fit your specific situation. We aim to provide you with the right tools. You can then confidently communicate with USCIS.
Sample Letter To Uscis For Name Correction
[Your Name]
[Your Address]
[Your City, State, Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
USCIS
[USCIS Address]
[USCIS City, State, Zip Code]
Subject: Request for Name Correction – [Your A-Number]
Dear USCIS Officer,
I am writing to request a correction to my name as it appears in your records. My Alien Registration Number (A-Number) is [Your A-Number].
The name currently listed in your system is [Incorrect Name]. My correct legal name is [Correct Legal Name].
This discrepancy may cause issues with my immigration process and other legal matters.
I have attached a copy of my [Your Document, e.g., Passport, Birth Certificate, Driver’s License] as proof of my correct name.
I would appreciate it if you could update my records to reflect my correct legal name. Please send confirmation of the correction to my address listed above.
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
How to Write Sample Letter To USCIS For Name Correction
Subject Line: The Unsung Hero of Your Petition
The subject line is your first, albeit brief, communication with USCIS. It should be direct and unequivocal, immediately clarifying the purpose of your letter. Don’t obfuscate!
- Write: “Request for Name Correction – [Your Receipt Number]”
- Include your receipt number for swift processing.
- Avoid ambiguity; clarity is paramount.
Salutation: Striking the Right Chord
Begin with a formal salutation to establish a professional tone. While “To Whom It May Concern” is acceptable, a more specific address enhances the personal touch.
- Use: “Dear USCIS Officer” or “Dear USCIS Adjudication Team,”
- If you know the specific officer, use: “Dear Officer [Officer’s Last Name],”
- Maintain formality to showcase respect.
Introduction: Setting the Stage
Your introduction should concisely state the purpose of your letter and identify the discrepancy. Frame the issue immediately. Time is of the essence!
- Begin by stating your name and alien registration number (A-Number), if applicable.
- Clearly articulate the name discrepancy (e.g., “My name is incorrectly listed as ‘Jane Doe’ instead of ‘Jane Dough'”).
- Reference the specific form or application related to the error.
Body Paragraph 1: Delving into the Details
Provide a detailed account of the error and its potential implications. Leave no stone unturned. Transparency is key.
- Explain how the error occurred (if known).
- Detail the correct spelling of your name.
- Mention any previous attempts to rectify the error, if applicable.
Body Paragraph 2: Substantiating Your Claim
Back up your claim with documentary evidence. Bolster your request with irrefutable proof. Documentation is your ally.
- List the documents you’re providing as evidence (e.g., passport, birth certificate, driver’s license).
- Explain how each document supports the correct spelling of your name.
- Ensure copies are clear and legible; blurry documents erode credibility.
Conclusion: Reinforcing Your Request
Reiterate your request for a name correction and express gratitude for their attention. End on a positive, proactive note. Courteousness begets consideration.
- Summarize your request for the name correction.
- Express your willingness to provide additional information if needed.
- Thank the USCIS officer for their time and consideration.
Closing: A Formal Farewell
End with a professional closing and your signature. A proper sign-off underscores your professionalism. Leave a lasting positive impression.
- Use: “Sincerely,” or “Respectfully,”
- Type your full name below your signature.
- Include your phone number and email address for ease of contact.
Frequently Asked Questions: Name Correction Letters to USCIS
This section addresses common inquiries regarding submitting a sample letter to the United States Citizenship and Immigration Services (USCIS) for the purpose of correcting a name.
Understanding the proper procedure and required documentation is crucial for a successful correction.
1. Why do I need to send a name correction letter to USCIS?
A name correction letter is necessary to formally notify USCIS of an error in your name as it appears on your immigration documents or within their records.
2. What documents should I include with my name correction letter?
Include copies of official documents that clearly display your correct name, such as your passport, birth certificate, or marriage certificate, as applicable.
3. Where should I send my name correction letter?
Send your letter to the USCIS service center that is currently processing your case or where your file is located. Refer to your receipt notice for the correct address.
4. What information should be included in the name correction letter?
The letter should clearly state the incorrect name, the correct name, your alien registration number (if applicable), your date of birth, and a concise explanation of the error.
5. Is there a specific format I need to follow for the letter?
While there is no mandated format, ensure the letter is clear, concise, and professionally written. Include all relevant information and supporting documents.
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